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Fiscal Management Sub-Certification Process. Electronic sub-certification conducted through the Office of Institutional Compliance and Risk Services in coordination with Controller’s Office Sent out by e-mail on September 15 Should be completed by September 30

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Electronic sub-certification conducted through the Office of Institutional Compliance and Risk Services in coordination with Controller’s Office

  • Sent out by e-mail on September 15
  • Should be completed by September 30
  • Covers the period of 9/1/09 – 8/31/10
  • Required by UT System Administration Policy UTS 142.1 – Policy on the Annual Financial Report.
Fiscal Management Sub-Certification Process
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Changes:

  • E-Mail is from [email protected]
  • One questionnaire which combines the Sub-Certification with the Management Certification
  • New course number is MC2010
  • Was changed to avoid confusion
Fiscal Management Sub-Certification Process
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Annually, each Account Administrator should provide a fiscal management sub-certification to the Financial Reporting Officer- the Associate Vice President for Financial Affairs.

  • The fiscal management sub-certification certifies that, among other items, their accounts are being reconciled timely, duties are properly segregated and no material weakness exists relative to their internal control.
Fiscal Management Sub-Certification Process
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Account administrators failing to complete the sub-certification are reported to their respective Vice President, Auditing & Consulting Services, and Assistant Vice President Financial Affairs/University Controller.

  • The Office of Institutional Compliance & Risk Services utilizes administrator responses (or lack thereof) when performing the annual risk assessment to determine account administrators selected for Quality Assurance Reviews (QAR).
Fiscal Management Sub-Certification Process
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Reminders:

  • If an account is inactive, zero balance or unit

administrator has changed

      • Complete Unit and Account Request

Form

      • Send to Accounting Office
  • Account administrator must complete sub-certification if any expenditures were processed during the fiscal year, even if zero balance at 8/31
Fiscal Management Sub-Certification Process
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