Self study module for the child protection intake process part ii analyzing a report
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Self Study Module for the Child Protection Intake Process Part II: Analyzing a report PowerPoint PPT Presentation

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Self Study Module for the Child Protection Intake Process Part II: Analyzing a report. Developed by North Dakota Department of Human Services, Children and Family Services Division 2000. Instructions for Navigating Through the Presentation.

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Self Study Module for the Child Protection Intake Process Part II: Analyzing a report

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Self Study Module for the Child Protection Intake ProcessPart II: Analyzing a report

  • Developed by North Dakota Department of Human Services, Children and Family Services Division 2000

Instructions for Navigating Through the Presentation

Analyzing a Report of Suspected Child Abuse or Neglect

  • Critical activity in the assessment process

  • Completes the intake process

  • Begins the CPS assessment process

The SFN 960

  • The SFN 960 is a tool

  • This tool should be supplied to mandated reporters

  • Report information should be transferred to the SFN 960 form

  • Record the date the information was received

Decisions to Make When Intake Information is Analyzed

  • Is the report appropriate for CPS?

  • Does the report require an emergency response?

  • What is the reporter’s motive?

Is the Report Appropriate?

CPS reports must:

  • Concern a child under 18 years old

  • Include concerns that the suspected maltreatment was caused by someone in the role of a caregiver to the child

  • Express some concern that a child has been abused or neglected

Does the Report Require an Emergency Response?

  • Is there a child in immediate risk of harm?

  • Can CPS provide the most effective response?

  • Is the scene secure?

  • Use the category system

What is the Reporter’s Motive?

  • Good faith is presumed

  • There are penalties for false reporting

Administrative Assessment

  • One of these conditions is present:

    • the concern clearly falls outside of state law

    • reporter can give no credible or causal reason for suspecting the child has been abused or neglected

    • insufficient information is given to identify or locate the child/family

    • there is reason to believe the reporter is willfully making a false report

    • The concerns in the report are being addressed in a current or prior assessment

More Conditions for Administrative Assessment

  • The subject is receiving therapy at the human service center and the information is assessed by the social worker, therapist and Regional Supervisor

  • The child and family are receiving case management services by the county due to prior reported concerns

  • the assessment of safety and risk concerns is in progress and information found early on indicates the concerns fall outside the child abuse and neglect law (assessment terminated in progress)

Administrative Referral

  • Referrals should be made when:

    • the child named in the report is not physically present in the county receiving the report

    • the subject of the report is not a caregiver

    • the reported concerns took place on an Indian Reservation

Notifying the Reporter

  • Reporters should be notified of administrative assessment or referral

  • Use professional judgement

The Category System

  • Category A - immediate response - contact with law enforcement required

  • Category B - respond within 24 hours - law enforcement may be contacted

  • Category C - assessment must begin within 72 hours


Brain damage

Bone fracture

Subdural hematoma

Internal injuries



Sexual fondling, intercourse, or exploitation

Third degree burns


Gunshot wounds

Category A


Poisoning/noxious substance


Excessive corporal punishment


Human bites



Serious medical neglect


Tying/close confinement

Failure to thrive


Any injury requiring hospitalization

Alcohol and/or drugs present in a newborn

Category B

Category C

  • Psychological maltreatment

  • Inadequate shelter

  • Inadequate clothing

  • Educational neglect

  • Inadequate supervision **

  • Inadequate nourishment

  • Inadequate health care

    • ** Earlier intervention is warranted if the child is under 8 years old

Check Existing Records

  • Agency files

  • Child Abuse and Neglect Information Index

  • Police reports

Re-evaluate the Initial Category

  • Based on the check of existing records

  • May determine timeliness of response

Resources for Analysis of a Report

  • Consult manual chapter 640

  • Staff the report with your social work supervisor or Regional CPS Supervisor

  • Consult other agency staff who have had previous contact with the family


  • Analyzing the intake information shapes assessment planning

  • Refer to Manual Chapter 640-02

  • Ask your supervisor

You are Appreciated!

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