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Online Applications. David Woodward & Mark Embling The Sixth Form College Farnborough. Overview. Brief history Our solution Reasons for our choices What we have learnt Future directions Questions. The College. 16 to 18 year old students No adult provision Hampshire college

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Online applications
Online Applications

David Woodward & Mark Embling

The Sixth Form College Farnborough


Overview
Overview

  • Brief history

  • Our solution

    • Reasons for our choices

    • What we have learnt

  • Future directions

  • Questions


The college
The College

  • 16 to 18 year old students

    • No adult provision

  • Hampshire college

    • 1 mile from Surrey and Berkshire borders

  • Approximately half of our students are from Surrey and Berkshire

  • College is over-subscribed


Brief history
Brief History

  • Had an online application system for 5 years

  • Introduced to save hours of manual entry by Registry staff

  • By year 3, virtually all applications were online

  • Window for making applications has narrowed from a few months to a few days


Selection process
Selection Process

  • Application form is open for 10 days

  • Partner school students are given a place

  • Until this year, selection of the remainder was time-based

    • Time window narrowed to 30 seconds

  • A weighted computer-generated selection process is now used


Application form
Application Form

  • Split application process into sections

    • Applicant does not need to complete the entire form at once

    • Sections can be completed in any order

    • Clearly visible which sections are yet to be completed

  • Application cannot be submitted until:

    • All sections have been completed

    • We enable submission of applications


Communication
Communication

  • Communication via email

    • Interview appointment details are emailed to applicants, including a confirmation link

    • Preferable to sending paper-based letters

  • References collected on paper

    • Reference forms are batched and sent to schools

    • On return, date of receipt and any required notes are recorded on the system

    • Forms are scanned daily to PDF as a batch and filed for future reference


Application progress
Application Progress

  • Online tracking

    • Applicant can log in and view the status of his/her application at any point after submission

  • Interview time slot confirmation

    • When the applicant is allocated an interview appointment, the details are shown

    • The applicant can confirm his/her attendance via a link



Data storage
Data Storage

  • Applicant data is stored separately from current students

  • Applicants are moved over and assigned student numbers in bulk

Applicants

Main DB (current students)

Import applicants


Partner schools
Partner Schools

  • Can log in and view applicants from their school

    • Name

    • Submission date/time

    • Date of reference receipt


Application monitoring
Application Monitoring

  • Tracking system for Registry use

  • Allows manual amendments for all aspects of an application

    • Address changes

    • Qualifications

    • Proposed courses

  • Statistics



Future
Future

  • Automate some of the manual parts of the process

    • References

  • Record interview outcomes electronically



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