EQAS Results Submission   Past, Present  Future

EQAS Results Submission Past, Present Future PowerPoint PPT Presentation

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The Problems. Multiple schemes ~ 30Results transcribed manually Time consumingTranscription errorsPoor handwriting

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EQAS Results Submission Past, Present Future

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1. EQAS Results Submission – Past, Present & Future? Colin Fletcher Biochemistry Department Stobhill Hospital Glasgow G21 3UW

2. The Problems Multiple schemes ~ 30 Results transcribed manually Time consuming Transcription errors Poor handwriting – errors at scheme end

3. The First Solution In house MUMPS program which extracted the results for each scheme using a Laboratory created CRN and the sample numbers. Printing done using an OKI 393 dot matrix printer in single sheet mode.

4. Problems Lining up the form was difficult – had to have a line up procedure for each form Forms sometimes folded by the scheme to fit the packaging so had to be photocopied first Formatting difficult – decimal places, boxes Schemes printed off individually In house program – difficult to support and maintain

5. Second Solution Print test names, results, units and distribution numbers directly from the Laboratory computer onto “adulterated” photocopied EQAS return sheets

6. Advantages Forms printed 100% of the time

7. Disadvantages Had to maintain a library of photocopied modified EQAS results sheets Schemes still printed off individually In-house program – still issues with maintenance and support

8. Laboratory Developments Moved to Lexmark laser printers for our laboratory reports utilising a product called Optraforms. This enabled us to print laboratory data on a formatted overlay thus obviating the need for pre-printed stationery. Moves to standardise EQAS reporting across all the sites in North Glasgow which would render the in-house solution untenable

9. Current Solution Integrate EQAS reporting into the standard TelePath reporting module and use Optraforms to mimic the EQAS formats

10. OPTRAFORMS - Lexmark form design software Three components give a Style Datamap – processes the output from TelePath assigning each data item sent to a variable Form – prints the data held in the variables together with the design components Trigger – piece of text or variable determines style printer uses

11. Data from TelePath

12. Datamap

13. Form

14. Completed Report

15. Other examples

16. Advantages System completely integrated into TelePath from request entry to report printing No in-house programs to be maintained Fast - QC Officer spends a few minutes each week printing off forms Reports printed as a run

17. Disadvantages Request entry more complex – EQAS’s with multiple samples have to be PIDed as DFTs Form design is time consuming – each scheme uses a different form and layout. Some schemes use different layouts for different analytes

18. Web Based Input Schemes put the onus for data entry onto the laboratories Require to log onto scheme’s website, call up a pre-prepared spreadsheet and manually enter results Back to where we started – time consuming, transcription errors,etc,etc

19. Web Based Results Input

20. Web input using OCR technology

21. Web input using OCR technology Limit character set – numerical only Assign control to specific characters, eg # = tab in our application Allows very accurate data entry using single sweep of pen

22. Web input using OCR technology 145#4.4#106#<10#5.7#93#0.36#5.2#1.99#2.01#2.25#<1##16##76#4

23. TelePath Reports

24. Summary We developed over the years a fast, reliable method of producing EQAS reports directly from our Laboratory computer. These were acceptable to the various schemes and reduce to a minimum the possibility of transcription errors both at the Laboratory end and the scheme end. The advent of web based schemes has forced us to adopt a different approach

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