DOE Accelerator Safety Workshop 2019 Oak Ridge National Laboratory

1. DOE Accelerator Safety Workshop2019Oak Ridge National Laboratory History and Revision of Regulatory Framework Order – Guide – Technical Standard 420.2C, 420.2-1A, 6004-2016 Process Timeline Scott L Davis, CSP Davis Consulting and Services Retired DOE Program Manager

2. The Order – 420.2C - SAFETY OF ACCELERATOR FACILITIES, 7/21/11 • The Guide - 420.2-1A - Accelerator Facility Safety Implementation Guidefor DOE O 420.2C, SAFETY OF ACCELERATOR FACILITIES, 8/1/14 • The Technical Standard – 6004-2016 - Clearance and Release of Property from Accelerators, March 2016 Accelerator Regulatory Framework DOE Accelerator Safety WorkshopOak Ridge National Laboratory

3. DOE Accelerator Safety WorkshopOak Ridge National Laboratory Process to Revise the Order Departmental Directives Process – Justification Memorandum, RevCom, Directives Review Board, Deputy Secretary Approval Office of Science Process Deputy Director of Field Operations (DDFO) charge memo, dated April 24, 2009 SC is the Office of Primary Interest (OPI) for this Order DOE ad-hoc team developed to conduct a “Gap Analysis” of DOE Order 420.2B and existing rules, guidance, and standards Team included SC-31, representatives from the ISCs and two Site Offices , Chief Operating Officer Representative and Chief Research Officer Representative “Draft” Order - Presented to the accelerator community at the Accelerator Safety Workshop in Brookhaven, August 17–21, 2009, with a request for comments by mid-September

4. DOE Accelerator Safety WorkshopOak Ridge National Laboratory Process to Revise the Order – continued Guidance for revising the Order Sound technical basis - Clear roles, responsibilities, and requirements for safe operations, Not duplicate other laws, Orders, or requirements Engage the Accelerator Community Project Schedule Developed Annotated Outline and Strawman Order “Lock-In” for 3 days at Argonne Distributed Draft to Accelerator Community Accelerator Workshop at SLAC – August 2010 Submit Order to RevCom

5. DOE Accelerator Safety WorkshopOak Ridge National Laboratory Accelerator Community Involvement 2 years, 5 months Timeline to Revise the Order Internal Science Preparations Started in February 2009 (DDFO) charge memo, dated April 24, 2009 Workshop in Brookhaven, August 17–21, 2009 Position Paper Recommended Changes, 03/12/10 Justification Memorandum to revise O420.2B, 9/9/10 Submitted Order to RevCom , 12/10 RevCom Order – Comment Review and Resolution , Jan. – May* 2011 Order Signed, 7/21/11

6. DOE Accelerator Safety WorkshopOak Ridge National Laboratory Process to Revise the Guide Departmental Directives Process – Justification Memorandum, RevCom, Directives Review Board, Deputy Secretary Approval Office of Science Process Deputy Director of Field Operations (DDFO) Informal Concurrence memo, dated June 17, 2013 SC is the Office of Primary Interest (OPI) for this Guide This Guide differs from the previous version and focuses on safety of operations Meets the commitments made during the Order review process Enterprise Risk Management (ERM) Team developed to follow Departmental Guidance The benefit of ERM is to better equip the Department to manage performance and make risk-informed decisions.

7. DOE Accelerator Safety WorkshopOak Ridge National Laboratory Process to Revise the Guide - continued Guidance for revising the Guide Must implement the requirements, not duplicate other Guides or Consensus Standards, Use our Operational Experience and have a 3-5 year view (future needs) Engage the Accelerator Community Project Schedule Developed ASW 2011 at Argonne – “Kick-Off” Team Leads and Writing Teams Established Draft Schedule for First Drafts ASW 2012 at Los Alamos/Sandia Team Break Outs Resolve Last Issues and get Agreement to 75 – 80% readiness Submit Guide to RevCom

8. DOE Accelerator Safety WorkshopOak Ridge National Laboratory Accelerator Community Involvement 3 years Timeline to Revise the Guide Internal Science Preparations Started in August 2011 AS Workshop at Argonne, 2011 Guide Working Group, “Lock-In” at Fermi, 2012 AS Workshop at Los Alamos/Sandia, 2012 (DDFO) informal Concurrence memo, dated June 17, 2013 Justification Memorandum to revise G420.2-1, July 9, 2013 Submitted Guide to RevCom , 7/31/2014 RevCom Guide – Comment Review and Resolution , Jan. – May* 2011 Guide Signed, August 1, 2014

9. DOE Accelerator Safety WorkshopOak Ridge National Laboratory Process to Develop the Technical Standard Departmental Technical Standards Program/Process – Project Justification Statement, Project Registration and Approval Request, RevCom, Senior Program Official Approval Memo Office of Science Process Deputy Director of Field Operations (DDFO) Internal memo, Justification/Recommendation, dated June 3, 2014 DOE/SC assigned as Lead Program Office Engage the Accelerator Community Team created to develop approach – HQ and Contractor Charge Letter to Team with Guidance Writing Team included: SLAC - Lead, Sandia, Oak Ridge, Thomas Jefferson Review Team included SC - Lead, NNSA, AU/EH

10. DOE Accelerator Safety WorkshopOak Ridge National Laboratory • Process to Develop the Technical Standard - continued • Technical Standard was presented to the Accelerator Community at each Workshop starting in 2012 – 2016 • Presentations • Breakout Sessions • Writing Team Meetings – Out Reach • Conference Calls • Final Writing Team “Draft” submitted to DOE • DOE Review Team – Review and Comment • Submit to RevCom – Technical Standards Program Review

11. DOE Accelerator Safety WorkshopOak Ridge National Laboratory • Timeline to Develop the Technical Standard • Technical Standard start - Materials Release Meeting, 2/2012* • Nevada Site Office – NNSA Lead • Accelerator Working Group tasked with Developing • Methodology • address “potentially activated material” • SC Preparations and Team Organization, 3/2012 • Team Meetings, Assignments, Guidance • Accelerator Safety Workshops, 2012 – 2016 • DDFO Justification Memorandum, 6/2014 • RevCom – Technical Standard, 08/14 – 03/16* • DOE/SC Program Approval, 5/16/2016 • Operating Experience Level 3, Issued 9/16 Accelerator Community Involvement 4 years 3 months

12. A Few Closing Thoughts • Revising and Developing a Regulatory Framework is not easy • There is a considerable time and resource commitment • Any organization that tries to define itself and implement requirements “MUST BE STRONG and COMMITTED!!! • DOE Accelerator Community of Practice is: • STRONG, COMMITTED and PROFESSIONAL

13. Supporting Slides

14. Order Revision Process

15. Guide Revision Process

16. Guide Revision Process – cont’d

17. Technical Standard Development and Approval Process

18. Technical Standard Development and Approval Process

19. November 17, 2010 – Guide “kick-off” meeting held in Chicago • July 22, 2011 – Order 420.2C Issued • July to Present – Weekly/Bi-Weekly Conference Calls • September 2011- Draft Guide Update Outline Proposed • September 20 to 22, 2011 – Gather Community Input; ASW Breakouts Sessions • Jan-March(?) – Writing Workshop • Fall 2012 (?) – Final Near Final Guide Draft • Winter 2012 (?) – Issue Guide Update Guide “Strawman Schedule” Overview This Slide Courtesy of Dave Freeman - Presentation 11/3/11