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Welcome to the Minnesota SharePoint User Group. January 14 th , 2009 Back to Basics: WSS Wes Preston Raymond Mitchell. Meeting # 51. http://www.sharepointmn.com. Agenda. Introductions Overview / Getting Around Sites and Webs Lists and Libraries Pages and Parts Break

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Welcome to the

Minnesota SharePoint

User Group

January 14th, 2009

Back to Basics: WSS

Wes Preston

Raymond Mitchell

Meeting # 51



  • Introductions

  • Overview / Getting Around

  • Sites and Webs

  • Lists and Libraries

  • Pages and Parts

  • Break

  • Search Server 2008 Express

  • SQL Server 2008 Express

  • Other Freebies

  • Wrapping Up

  • Drawings !!


User group goal objectives
User Group Goal / Objectives

Develop and support a local community focused on Microsoft SharePoint Technologies

Educate user group members about SharePoint Technologies

Transfer knowledge within the community

Communicate best practices

Introduce new products / solutions


Introductions mnspug sponsors
Introductions – MNSPUG Sponsors

Inetium (www.inetium.com)

Technology consulting company

NSI Partner Status (National Systems Integrator)

Practice area focused on SharePoint

New Horizons – Minnesota (www.nhmn.com)

Microsoft Gold Certified Partner

Training on many technologies

Microsoft (www.microsoft.com)


Www sharepointmn com

Website for user group

SharePoint resource documents

SharePoint resource links

RSS Feeds

Meeting Schedule

Past User Group Presentations



Upcoming schedule
Upcoming Schedule

Next Meeting

February 11th 9:00 AM to 11:30 AM

Topic: Back to Basics: MOSS

Check www.sharepointmn.com for updates!

Ongoing Schedule

2nd Wednesday of every month

9:00 to 11:30 am

Microsoft’s Bloomington Office



  • Twin Cities SharePoint Camp – Saturday, January 24, 2009http://www.twincitiessharepointcamp.comNew Horizons of MN - Edina, MN

  • Best Practices SharePoint Conference – February 2-4, 2009http://www.sharepointbestpractices.com/San Diego, CA

  • TechFuse – March 17, 2009http://nhmn.com/TechFuse/Default.aspxThe Northland Inn, Brooklyn Park, MN


Other Events

  • Minnesota Microsoft Unified Communications User Group - January 22Overview of Microsoft UC use and overview of OCS 2007 R2Send an email to [email protected] for more information!

  • Minneapolis Office Developer Interest Group (MODIG) – January 27Guest Speaker: Todd Bleeker [MVP] from MindsharpOn Tuesday evening (normally on Wed)http://www.sharepointmn.com/modig/

  • High Monkey Consulting – CollaborateIT: No-Code Series – February 9 For more information:http://highmonkey.com/collaborateIT.html


Posts news
Posts & News

CTP for Visual Studio 2008 Extensions for SharePoint v1.3Sneak peek at the v-next developer tools for SharePointhttp://blogs.msdn.com/sharepoint/archive/2009/01/12/announcing-community-technology-preview-of-visual-studio-2008-extensions-for-sharepoint-v1-3.aspx

December Cumulative Update for SharePointWatch the SharePoint Team Blog for Updates and Service Packs:http://blogs.msdn.com/sharepoint/archive/2008/12/17/announcing-december-cumulative-update-for-office-sharepoint-server-2007-and-windows-sharepoint-services-3-0.aspx

On the horizon: Service Pack 2 for WSS and MOSSExpected in the next few monthshttp://blogs.msdn.com/sharepoint/archive/2008/10/24/prepare-for-the-upcoming-office-sharepoint-server-2007-and-windows-sharepoint-services-3-0-service-pack-2.aspx


Posts news1
Posts & News

New SharePoint MVP: Wes Preston!



Overview / Getting Around

Overview / Getting Around

Windows sharepoint services wss what is it
Windows SharePoint Services (WSS) – What is it?

WSS is the core SharePoint software and platform

ASP.Net web application

SQL Server back-end

WSS is ‘free’ – with Windows Server products

Both WSS and SSE can operate using the free version of SQL Server, but will have limitations

Overview / Getting Around

Sharepoint building blocks
SharePoint Building Blocks

Sites and Webs

Lists and Libraries



Web Parts

Overview / Getting Around

Sharepoint building blocks1
SharePoint Building Blocks

Sites and Webs

Lists and Libraries



Web Parts

Containers for Lists, Libraries, and Pages

Overview / Getting Around

Sharepoint building blocks2
SharePoint Building Blocks

Sites and Webs

Lists and Libraries



Web Parts

Contain documents, files, and other content

Overview / Getting Around

Sharepoint building blocks3
SharePoint Building Blocks

Sites and Webs

Lists and Libraries



Web Parts

Display List and Library content in a defined way

Overview / Getting Around

Sharepoint building blocks4
SharePoint Building Blocks

Sites and Webs

Lists and Libraries



Web Parts

Container for Web Parts and Forms

Overview / Getting Around

Sharepoint building blocks5
SharePoint Building Blocks

Sites and Webs

Lists and Libraries



Web Parts

Display content or surface functionality

Overview / Getting Around


Overview / Getting Around

Sites and Webs

Sites and Webs

Site templates
Site Templates

Out of the box

Save your own – with or without data…

Additional Available

Sites and Webs

Fab 40 templates
Fab 40 Templates

Available free from Microsoft

20 Site Admin templates

20 Server Admin templates


Blog with more info:


Sites and Webs

Site taxonomy
Site Taxonomy

Possible Site Structures

Webs and Sub-Webs

Site Collections

Web Applications

Sites and Webs

Site taxonomy quick items to mention
Site Taxonomy – Quick items to mention…

Org-chart matching hierarchical model

May be portal-like (lots of readers, few contributors)

May be collaboration–like (lots of contributors)

Use managed paths as ‘buckets’ for sites

Client/Project site strategy

May use one or more strategies to allow for site organization, navigation and database management.

Sites and Webs


Best place to break permission inheritance

Also possible at List/Library and Item levels

Sites and Webs





Quick Launch

Top link bar

Sites and Webs


5 – 10 minutes

Lists and Libraries

Lists and Libraries

List templates
List Templates

Document Libraries

Forms Libraries

Picture Libraries

Wiki Libraries


Calendar / Events


Project Tasks

Issue Tracking

Custom List



Discussion Board


Lists and Libraries

Metadata columns
Metadata / Columns

Add additional columns

Different column types available:

Single line of text

Multiple lines of text

Choice (menu to choose from)

Number (1, 1.0, 100)

Currency ($, ¥, €)

Date and Time

Lookup (information already on this site)

Yes/No (check box)

Person or Group

Hyperlink or Picture

Calculated (calculation based on other columns)

Lists and Libraries


Column Selection




Item Limits

Folders (flat view)

Create views as part of dashboards, composite apps, etc

Create role-based views

Lists and Libraries

Additional configuration options
Additional Configuration Options

Version Settings

Content Approval

Default Document Templates

Incoming email configuration

Lists and Libraries


3-state workflow available free with WSS

Attached to a list

Configured via the browser

Manually started on an Item

Lists and Libraries

Power uses with lists
Power Uses with Lists


Datasheet View

Recycle Bin

Lists and Libraries

Site columns and content types
Site Columns and Content Types

Site Columns

Similar to List/Library metadata columns

Saved at a site collection level

Shared on multiple Lists/Libraries

Content Types

Fields must be Site Columns


Field groupings

Save Document Template with each Content Type

Lists and Libraries

Pages and Parts

Pages and Parts

Out of the box web parts
Out of the box Web Parts

What Web Parts are available?

Content Editor Web Part

Form Web Part

Image Web Part

Page Viewer Web Part

Relevant Documents

Site Users

User Tasks

XML Web Part

Pages and Parts

Web part properties
Web Part Properties

Use Appearance: Chrome Type to manage the web part header, etc…

Use Advanced: Title URL to add a link to a web part title

Pages and Parts

List view web parts
List View Web Parts

Displays items from a list or library

Similar to the built in Forms pages that come with each list/library

Has a separate, hidden view that can be configured

‘Edit Current View’

Pages and Parts

Web part connections
Web Part Connections

Create interaction between Web Parts


Passing values to other Web Parts

Pages and Parts

Managing web parts
Managing Web Parts

Close vs. Delete vs. Minimize

Pages and Parts

Managing web parts1
Managing Web Parts

Web Part Management Page


Allows you to close, reset, and delete multiple Web Parts

Pages and Parts

Managing web parts2
Managing Web Parts

Most Web Parts can be exported

Exported as xml files with a .dwp or .webpart extension

Can be imported on another site or page

Pages and Parts

Creating web part pages
Creating Web Part Pages

Must be stored in a Document Library

Can choose from 8 templates

Each contains Web Part Zones

Web part pages will not look like the default page

No left nav

Slightly different header section

Pages and Parts

Search Server 2008 Express

Search Server 2008 Express

Search product comparison
Search Product Comparison

WSS v2

WSS v3

Search Server Express

Search Server 2008 Express

Search server 2008 express
Search Server 2008 Express

Extension of WSS


Released in Fall 2008

Can be installed on Vista or Windows 7 using Bamboo Solutions tool:


Search Server 2008 Express

Keywords and best bets
Keywords and Best Bets

Configuring Keywords

Adding Best Bets

Search Results

Search Server 2008 Express

Federated search
Federated Search

Search additional sources

Out of the box samples:

Search Suggestions

Live Search

Other Options:

Twitter Search

Google Search



And many, many more…

Search Server 2008 Express

Product limitations comparison
Product Limitations / Comparison

Search Server Express has no limits to the number of documents saved

Search Server (not Express) supports high availability and load balancing.

Search Server 2008 Express

SQL Server 2008 Express

SQL Server 2008 Express

What is sql server express
What is SQL Server Express?

It is SQL!

Comes with Management Client tools

Limited to 1 CPU, 1 GB of RAM and 4 GB of data

SQL Server 2008 Express

Product limitations comparison1
Product Limitations / Comparison

Limited to X rows/connections? – nope, just 4 GB of data

SQL Server (not Express) supports additional CPUs, RAM and unlimited data.

SQL Server 2008 Express

Other Freebies

Other Freebies

Other freebies
Other Freebies


Open Source Community

FREE library of projects

Usually contain source code

Currently 581 “SharePoint” projects:

Community Kit for SharePoint

Enhanced Blog Edition

Podcasting Kit for SharePoint

SharePoint Designer Custom Actions

SharePoint Solution Installer

Silverlight Blueprint for SharePoint

Other Freebies

Wrapping Up

Wrapping Up

The wheel
The Wheel

Wrapping Up


  • Windows SharePoint Services 3.0 Application Templates aka: The Fab 40http://www.microsoft.com/downloads/details.aspx?DisplayLang=en&FamilyID=5807b5ef-57a1-47cb-8666-78c1363f127d

  • Search Server 2008 Expresshttp://www.microsoft.com/enterprisesearch/serverproducts/searchserverexpress

  • SQL Server 2008 Expresshttp://www.microsoft.com/express/sql



  • Our Blogs

    • http://www.idubbs.com/blog

    • http://www.iwkid.com/blog

    • http://blogs.inetium.com/blogs

    • This slideshow!

    • http://www.sharepointmn.com


Q & A / Drawings


Thanks for coming!