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DIVISION OF SPONSORED RESEARCH (DSR)

An overview of the Division of Sponsored Research (DSR) in Florida, including its purpose, negotiation and execution of agreements, funding sources, reporting requirements, and exemptions.

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DIVISION OF SPONSORED RESEARCH (DSR)

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  1. DIVISION OF SPONSORED RESEARCH (DSR) CHAPTER 1004.22 Florida Statutes Presented by Julie Wammack CReATE 5/13

  2. DSR HISTORY 1963 By special legislative action (Chapter 63-534, Laws of Florida, 1963), State of Florida institutions of higher learning were permitted to create DSR 1964 FSU’s approval to establish a DSR was effective January 1, 1964

  3. Florida’s Divisions Of Sponsored Research All eleven Florida public universities have a DSR: • Florida A&M University, Tallahassee • Florida Atlantic University, Boca Raton • Florida Gulf Coast University, Fort Myers • Florida International University, Miami • Florida State University, Tallahassee • University of Central Florida, Orlando • University of Florida, Gainesville • University of North Florida, Jacksonville • University of South Florida, Tampa • University of West Florida, Pensacola • New College of Florida

  4. PROVISIONS OF DSR STATUTE CHAPTER 1004.22 Florida Statutes

  5. Creation and Purpose of DSR • Administer and promote programs of research, including sponsored training programs under supervision of University president • Sets policies to promote efficiency and effectiveness of the research programs while producing the maximum benefit for the educational programs and maximum service to the state PROVISIONS OF DSR STATUTE

  6. Negotiate and Execute Agreements • President (or his or her designee) authorized to: • negotiate, enter into, and execute research contracts • solicit and accept research grants and donations • fix and collect fees, other payments, and donations • negotiate, enter into, and execute cost reimbursement contracts • provide temporary financing of cost reimbursement contracts prior to reimbursement, from moneys on deposit in the Sponsored Research and Development Trust Fund (SRDF), unless prohibited elsewhere by law PROVISIONS OF DSR STATUTE

  7. Negotiate and Execute Agreements • President Barron has given power of attorney to execute contracts and accept grants and donations to Dr. Gary K. Ostrander, Vice President for Research. • Dr. Ostrander has delegated authority for these actions to Dr. Ross Ellington, Associate Vice President for Research, Olivia Pope, Assistant Vice President for Research, Betty Southard, Research Legal Counsel and various staff in Sponsored Research Services. PROVISIONS OF DSR STATUTE

  8. Provide Working Capital • DSR’s are financed from moneys on deposit or received for use in research or related programs • Funds shall be deposited in a Sponsored Research and Development Trust Fund (SRDTF) PROVISIONS OF DSR STATUTE

  9. Disbursement of moneys in SRDTF • Must be made in accordance with terms of contract, grant, or donation • F&A and other moneys not required for payment of direct costs shall be applied to the cost of operating DSR • Surplus moneys shall be used to support other research or sponsored training programs in any area of the university PROVISIONS OF DSR STATUTE

  10. Reporting Requirements • Each university must submit an annual report to the FL Board of Governors regarding activities and estimated budget for next year • The BOG will submit an annual compiled report regarding the University DSRs to the Legislature 90 days before each regular session

  11. Exemptions allowed – general • Operation of DSR and conduct of sponsored research program are expressly exempted from the provisions of any other laws or portions of laws in conflict with provisions of Chapter 1004.22 • Exempted from provisions of chapters 215 (Financial Matters: General Provisions), 216 (Planning and Budgeting) and 283 (Public Printing), subject to requirements of subsection (7) PROVISIONS OF DSR STATUTE

  12. Exemptions allowed - public records • Confidentiality - materials that relate to methods of manufacture or production, potential trade secrets, potentially patentable material, actual trade secrets, business transactions, or proprietary information received, generated, ascertained, or discovered during course of research conducted within the state universities shall be confidential • Exempt from provisions of s. 119.07(1) (Public Records), except that DSR shall make available upon request title and description of research project, name of researcher and amount and source of funding provided for project ALL REQUESTS FOR INFORMATION FROM OUTSIDE OF UNIVERSITY SHOULD BE REFERRED TO/CLEARED WITH RESEARCH LEGAL COUNSEL PROVISIONS OF DSR STATUTE

  13. Exemptions allowed - travel • Transportation and per diem expense allowances will be the same as those provided in s. 112.061, F.S. • Personnel performing travel under a sponsored research subcontract may be reimbursed for travel expenses in accordance with provisions of applicable prime contract or grant and travel allowances established by subcontractor, subject to requirements certain sections of F.S. 112 PROVISIONS OF DSR STATUTE

  14. Exemptions allowed - purchases • Must be made in accordance with University policies and procedures • The president or designee may exempt the purchase of material, supplies, equipment, or services for research purposes from the general purchasing requirement of the Florida Statutes if the PI provides a certification that it is necessary for the efficient or expeditious prosecution of a research project PROVISIONS OF DSR STATUTE

  15. Sponsored Research Exemption STEP A The principal investigator (PI) must complete a SRE request form • Specify the item(s) to be purchased, vendor and amount • Indicate exemption(s) being requested • Provide cost or pricing analysis • Sign and date Sponsored Research Exemption

  16. Sponsored Research Exemption STEP B Forward SRE request and accompanying documentation (copy of vendor’s quote, cost/price analysis and other relevant documents to support the request) to the Subcontracts Coordinator at SRS Sponsored Research Exemption

  17. Buildings & real property • Authorize construction, alteration, or remodeling of buildings with funds derived entirely from SRDTF or partially from SRDTF and partially from non state sources provided use is exclusively in the area of research • Authorizes acquisition of real property when cost is entirely from SRDTF funds. PROVISIONS OF DSR STATUTE

  18. IFAS, HSC & EIES • Sponsored research programs of Institute of Food and Agricultural Sciences (IFAS), the University of Florida Health Science Center (HSC) and the Engineering and Industrial Experiment Station (EIES) will continue to be centered at University of Florida. • Indirect cost reimbursements of all grants deposited in Division of Sponsored Research will be distributed directly to above units in direct proportion to amounts earned by each unit. PROVISIONS OF DSR STATUTE

  19. Other Legislative Changes • Florida Statutes were amended in the 2009 legislative session to prohibit any indirect costs on grants from the division of public schools within the Florida Department of Education

  20. Questions

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