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Statewide Student Management System SIS Updates April 16, 2014. Deborah Gilliam Product Manager, SIS Debbie.Gilliam@tn.gov 615-253-1637 Office. Participating Addendum Commitments. You are not committed to the SSMS for life of contract

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Statewide Student Management System SIS Updates April 16, 2014

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Statewide Student Management System

SIS Updates

April 16, 2014


Deborah GilliamProduct Manager, SIS

Debbie.Gilliam@tn.gov

615-253-1637 Office


Participating Addendum Commitments

  • You are not committed to the SSMS for life of contract

  • You are not committed to a vendor for life of contract

  • Change vendors – new PA required

  • Change from local/vendor hosted to DOE hosted – PA required

  • Document vendor selection process

    • Maintain documentation on file locally

    • Include rationale for selection (Ex: memo explaining rationale, minutes from Board meeting, etc.)

    • Required for audit purposes


SSMS General

  • Extracts generated routinely by vendor

  • SIS application releases, updates, patches, etc. - applied by vendor for all districts at same time

  • Routine maintenance downtime windows as needed

    • Wednesday evenings

    • Saturdays (all day)

    • Application releases/updates, etc. applied during these times

  • Any other downtimes – will be notified


SSMS General

  • New SSMS Listservs for general communications

    • Per vendor and combined

    • Provide primary and secondary contacts for Listserv (district, vendor name, contact name, email, & phone no.)

    • Send contact information to: ssms.info@tn.gov


SSMS General: Annual Cost Billing Process 2014-15

  • Annual cost based on funded ADM counts (K-12 only)

  • July - DOE will provide official ADM counts to districts and vendors

  • On/after August 1 – vendor will invoice district for district share of annual cost

    • Vendor will send TDOE copy of district invoices

  • On/after September 1 - vendor will invoice TDOE for state share of annual cost ($2.55/ADM) for respective districts


IMPORTANT DATES: Star_Student

  • June 30, 2014 - TDOE contract with Pearson (Star_Student) ends

  • August 1, 2014 - Support for Star_Student ends

  • November 1, 2014 - All historical data must be pulled for data conversion

  • Mid – Late November 2014 – cut-off for “live” access to Star to complete state Report Card reporting process

  • November 30, 2014 – all district user access to Star_Student will be terminated


SIS Vendor Choice Almost…

At start of 2013-14 SY:

  • 85 districts + 4 State Special Schools on SSMS

  • 2 districts – Star local hosted

  • 91 districts had to choose a new SIS for 2014-15 SY

    • Knox Co. – Follett local hosted

    • 89 Star districts - Participating Addendum

    • 1 Star district pending Board approval

    • 8 additional districts joined SSMS (DCS)

  • 97 districts committed to SSMS for 2014-15


Edupoint (Synergy) - 25 SSMS Districts


Follett (Aspen) – 9 SSMS Districts


Pearson (PowerSchool) – 8 SSMS Districts


Skyward (Student Management Suite) – 29 SSMS Districts


STI (InformationNOW) – 26 SSMS Districts


SSMS Implementation Status

  • Initial data conversion – testing/mapping your data to their SIS application

  • Internal testing/mapping of EIS extracts

    • All five vendors required to test/validate generation of EIS extracts

  • Internal development/testing of state reports


SSMS Implementation Status

  • Azure production environments in place for all five vendors

    • Adjustments and tuning on-going

    • District URLs created for all districts

    • Connections to EIS, EasyIEP, etc.., not yet established

  • Some vendors have subset of districts already testing/training/working in Azure environment

  • Some vendors have subset of districts testing/training/working in vendor application environment


SSMS Implementation Status

  • TDOE platform team beginning EIS test validation platform build

  • All five vendors working on the overall TDOE Ed-Fi platform

    • Eventually, most if not all TDOE applications, data warehouse, dashboards, etc., will flow through the Ed-Fi Operational Data Store (ODS)

      SINGLE SOURCE OF TRUTH


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