Statewide Student Management System
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Statewide Student Management System SIS Updates April 16, 2014 PowerPoint PPT Presentation


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Statewide Student Management System SIS Updates April 16, 2014. Deborah Gilliam Product Manager, SIS [email protected] 615-253-1637 Office. Participating Addendum Commitments. You are not committed to the SSMS for life of contract

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Statewide Student Management System SIS Updates April 16, 2014

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Statewide student management system sis updates april 16 2014

Statewide Student Management System

SIS Updates

April 16, 2014


Statewide student management system sis updates april 16 2014

Deborah GilliamProduct Manager, SIS

[email protected]

615-253-1637 Office


Participating addendum commitments

Participating Addendum Commitments

  • You are not committed to the SSMS for life of contract

  • You are not committed to a vendor for life of contract

  • Change vendors – new PA required

  • Change from local/vendor hosted to DOE hosted – PA required

  • Document vendor selection process

    • Maintain documentation on file locally

    • Include rationale for selection (Ex: memo explaining rationale, minutes from Board meeting, etc.)

    • Required for audit purposes


Ssms general

SSMS General

  • Extracts generated routinely by vendor

  • SIS application releases, updates, patches, etc. - applied by vendor for all districts at same time

  • Routine maintenance downtime windows as needed

    • Wednesday evenings

    • Saturdays (all day)

    • Application releases/updates, etc. applied during these times

  • Any other downtimes – will be notified


Ssms general1

SSMS General

  • New SSMS Listservs for general communications

    • Per vendor and combined

    • Provide primary and secondary contacts for Listserv (district, vendor name, contact name, email, & phone no.)

    • Send contact information to: [email protected]


Ssms general annual cost billing process 2014 15

SSMS General: Annual Cost Billing Process 2014-15

  • Annual cost based on funded ADM counts (K-12 only)

  • July - DOE will provide official ADM counts to districts and vendors

  • On/after August 1 – vendor will invoice district for district share of annual cost

    • Vendor will send TDOE copy of district invoices

  • On/after September 1 - vendor will invoice TDOE for state share of annual cost ($2.55/ADM) for respective districts


Important dates star student

IMPORTANT DATES: Star_Student

  • June 30, 2014 - TDOE contract with Pearson (Star_Student) ends

  • August 1, 2014 - Support for Star_Student ends

  • November 1, 2014 - All historical data must be pulled for data conversion

  • Mid – Late November 2014 – cut-off for “live” access to Star to complete state Report Card reporting process

  • November 30, 2014 – all district user access to Star_Student will be terminated


Statewide student management system sis updates april 16 2014

SIS Vendor Choice Almost…

At start of 2013-14 SY:

  • 85 districts + 4 State Special Schools on SSMS

  • 2 districts – Star local hosted

  • 91 districts had to choose a new SIS for 2014-15 SY

    • Knox Co. – Follett local hosted

    • 89 Star districts - Participating Addendum

    • 1 Star district pending Board approval

    • 8 additional districts joined SSMS (DCS)

  • 97 districts committed to SSMS for 2014-15


Edupoint synergy 25 ssms districts

Edupoint (Synergy) - 25 SSMS Districts


Follett aspen 9 ssms districts

Follett (Aspen) – 9 SSMS Districts


Pearson powerschool 8 ssms districts

Pearson (PowerSchool) – 8 SSMS Districts


Skyward student management suite 29 ssms districts

Skyward (Student Management Suite) – 29 SSMS Districts


Sti informationnow 26 ssms districts

STI (InformationNOW) – 26 SSMS Districts


Ssms implementation status

SSMS Implementation Status

  • Initial data conversion – testing/mapping your data to their SIS application

  • Internal testing/mapping of EIS extracts

    • All five vendors required to test/validate generation of EIS extracts

  • Internal development/testing of state reports


Ssms implementation status1

SSMS Implementation Status

  • Azure production environments in place for all five vendors

    • Adjustments and tuning on-going

    • District URLs created for all districts

    • Connections to EIS, EasyIEP, etc.., not yet established

  • Some vendors have subset of districts already testing/training/working in Azure environment

  • Some vendors have subset of districts testing/training/working in vendor application environment


Ssms implementation status2

SSMS Implementation Status

  • TDOE platform team beginning EIS test validation platform build

  • All five vendors working on the overall TDOE Ed-Fi platform

    • Eventually, most if not all TDOE applications, data warehouse, dashboards, etc., will flow through the Ed-Fi Operational Data Store (ODS)

      SINGLE SOURCE OF TRUTH


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