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The Digital Explosion. Preserve, Optimize and Discover. September 03, 2009. David McCarty Solutions Consultant. Key Dynamics. What are your key dynamics that are causing the growth in your Networked Storage?. Business Expansion.

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The digital explosion

The Digital Explosion

Preserve, Optimize and Discover

September 03, 2009

David McCartySolutions Consultant


Key dynamics
Key Dynamics

What are your key dynamics that are causing the growth in your Networked Storage?

Business Expansion

  • (9/18/08): F1000 Sample. n=140. * Note that due to multiple responses per interview, total may exceed 100%. Business Expansion n=72


Archiving business challenges
Archiving Business Challenges

  • Unstructured Data Growth and Management

    • 75% to 90% of data is unstructured

    • Requires unique capabilities for archive management

  • Costs to maintain unstructured data

    • Maintaining backups

    • Recovery

    • Space

    • Power and cooling

    • Resistance to change - “we’ll be fine’

  • Adherence to Compliance Regulations and Corporate Governance to Minimize Risk

    • Insure ready access

    • Insure integrity

  • Discovery

    • Time is not on your side


Challenge keeping up with unstructured data
Challenge: Keeping up with Unstructured Data

Unstructured content growing faster than traditionalinformation or structured content

  • 75% to 90% of data is unstructured

  • Requires unique capabilities for archive management

  • <5% of unstructured data is managed through content management.

  • Unstructured Data is growing at 10X the rate of Structured Data (Files, E-mail, Content)

  • NAS/File Systems are not Content Aware

Exabytes


Challenge keeping ahead of the market
Challenge: Keeping Ahead of the Market

11,000 petabytes by 2010!

Digital archive capacity increasing 10X from 2005-2010

From 2,786 petabytes in 2005 to 27,206 PB in 2010

Transition to disk-based archival storage is underway

While 85% of digital archive capacity on tape media today

66% of archiving “early adopters” currently use nearline disk

Digital archiving is a cross-functional task

No one individual or group “owns” the digital archiving process

ESG: Digital Archiving: Market Trends and Forecast 2006-2010

Disk-based digital archive capacity is growing

from 377 PB (2005) to 11,000 PB (2010) a CAGR of 96%!


What drives the need for an active archive
What Drives the Need for an Active Archive?

Many 2008 priorities are still hot and 2010 impacts will come from many different directions

Shrinking IT budgets?

Shrinking IT staff?

Driving More Productivity?

Adding Band-Aids at the Lowest Possible Cost?

Does Strategic Thinking get Sacrificed?

Apply automated, intelligent policies and practices for data management, retention and disposal regardless of the application onto a unified storage pool


Challenge compliance regulations and governance
Challenge: Compliance Regulations and Governance

Compliance Issues

How to provide compliance infrastructure

Support legal discovery

Enable corporate governance

Manage e-mail

Enable retention policies

Minimize risk

Insure ready access

Insure integrity

Contain costs

Pain Points

Inability to access archived information

Legacy application infrastructure

New applications introduce more risk

Growth in complexity

Growth in cost and risk to the business


Retention challenges it depends
Retention Challenges – “It Depends”

Retention timeframes by industry

Life Science/Pharmaceutical

Processing food

Manufacturing drugs

Manufacturing biologics

2 years after commercial release

3 years after distribution

5 years after manufacturing of product

Healthcare HIPAA

Records in original form

Medical records <18

Full life patient care

5 year minimum for all records

From birth to 21 years

Length of patient’s life + 2 years

Financial services 17a-4

Financial statements

Member registration

Trading account records

3 years

End-of-life of enterprise

End of account + 6 years

OSHA

Records

30 years from end of audit

Sarbanes - Oxley

Records

Original correspondence 4 years after financial audit

1 2 3 4 5

10

15

20

25

50

Source: ESG



Challenge discovery
Challenge – Discovery

Traditional archiving technologies cannot retrieve relevant content in a timely manner

How long would it take to retrieve 10,000 or 100, 000 items?

Traditional storage technologies do not have the functionality required for archiving and discovery

Federal Rules of Civil Procedure

Rule 26f: Within 100 days of a suit being filed parties must meet and disclose any issues relating to disclosure or discovery of ESI

‘Duty to preserve’ when a suit is filed or when it can be ‘reasonably anticipated’


Archive operational challenges breaking up legacy silos

Email Server

Document Management

General Accounting

Web Applications

Search #2

Search #3

Search #4

Search #1

SMTP

CIFS

NFS

HTTP

Tape Library

Optical Jukebox

NAS

RAID Array

Archive Operational Challenges:Breaking Up Legacy Silos

Keeping Archive Costs in Check

Ingest Applications

  • Lack ofscalability of silos

  • No search across disparate storage systems

  • Requiresmanagement for each silo

  • Increased TCO

  • No automated retention management

  • Performance is affected when calls go to offline media


Back to basics backup versus archive
Back to Basics – Backup versus Archive

Backup(It is not the same as archiving)

  • Point-in-time copies of data

    • Restores application environments to a particular point in time

  • Multiple copies of data

  • Copies often stored offsite

  • Part of disaster recovery planning

  • Often do not satisfy compliance regulations for long term preservation

Versus

  • Archive

  • A user accessible repository of unstructured content

  • Data taken off of active production primary storage stored intelligently

  • Adheres to policies and or retention set by the governing application

  • Insure that data remains available and authentic to support legal discovery teams, business requirements and compliance regulations.


Archive use cases a unified approach to active archive storage

Tape Library

Optical Jukebox

JBOD/RAID System

NAS / SAN

Archive – Use CasesA Unified Approach to Active Archive Storage

Archive Platform

  • Supports multiple applications and content types

  • Embedded full text indexing and search

  • High-performance, scalable, and secure storage

E-mail

Archiving

Imaging

Multimedia

DMS/ECM

Recs

SMTP

CIFS

NFS

HTTP /

HTTPS / WebDav


Use case e mail archiving
Use Case: E-mail Archiving

Replication

Archive Platform

  • Business Challenges:

  • Dated e-mail clogs servers and promotes unwanted growth

    • Performance suffers

    • Increased backup times

    • Compromises compliance initiatives

    • Slows e-Discovery requests

    • Increases costs and risk

  • Solution Capabilities:

    • Reduction in Email server growth via a highly scalable, active-archive storage

    • Provide a limitless mailbox to users

    • Provide automated retention and disposition to meet governance or compliance guidelines

  • Business Benefits:

    • WORM ensures data not modified

    • Enforcement of e-mail archive retention policies

    • Advanced authentication = content integrity

    • Replication for disaster recovery

    • Encryption of data at rest ensures data security

    • Rapid discovery and retrieval of e-mail and attachments

  • Reduced Exchange Server

    Growth

    E-mail Archiving

    Application

    Search

    Retrieve

    Quota

    Time


    Use case file system archiving to the archive platform

    Reduced Backup Size

    Archive

    Fixed

    Content

    Recovery

    Search

    & Retrieve

    Use Case: File System Archiving to the Archive Platform

    • Business Challenges

    • Production Tiered Storage environments growth accelerates

    • Backup environment is tied to production growth

    • “Archive” environments are under utilized and ineffective

    • Data is often “off line” - hindering e-discovery and retention management

    • Solution Capabilities

    • Archive valuable content from tiered storage layers

    • Search and Retrieve -“content aware” integrated archive

    • Apply appropriate retention policies to all types of data

    • Business Benefits

    • Relieve “storage bloat”

    • Back up only “active” production information

    • Meet SLAs and dependencies on backups

    Archive

    Platform

    Active Archive

    Production

    Storage Environments

    Production Storage

    Backup


    Use case enterprise content archiving
    Use Case: Enterprise Content Archiving

    Business Challenges:

    Growth of ECM environment

    • Continue to add volumes and storage

      Static content management

      Backup and recovery becomes a challenge.

      Solution Capabilities

  • Migrate static content higher tiered storage layers

  • Retain data in an unalterable format

  • Pass on retention values from application to archive repository

    Business Benefits

  • Compliance – gives user control over documents/records/emails to comply w/ growing regulations

    • Enforces data retention policies for ECM solutions

    • Ensures data authenticity for ECM solutions

  • IT Efficiency – consolidates mgmt of unstructured content onto single platform

    • Acceleration of Business Proces

    • Converts paper into electronic images

    • Duplication elimination improves storage utilization

    • Data encryption at the storage layer protects content from stolen media

  • Scales a single global namespace that virtualizes to petabytes

  • ECM

    Repositories

    Direct to Archive

    Archive Policy

    Migration

    Primary

    Storage

    Archive

    Platform


    Use case sap archiving
    Use Case: SAP Archiving

    Business Challenges

    • Different storage tiers are required for active and archive data

    • Legacy SAP systems contain static terabytes of content

      Solution Capabilities

    • Direct integration with SAP ILM

    • Move static SAP content to secure archive tier for long term preservation

      Business Benefits

    • SAP utilizes the Archives intelligent policy handling

      • Data retention requirements maintained

    • Improved SAP Performance

    • Reduced backup times due to elimination of redundant backups of fixed data/content in SAP

    • Reduced Compliance Risk

      • Fast response to e-discovery requests

      • Destruction/End of Life policies implemented/enforced

    Structured

    Content

    Unstructured

    Content

    SAP

    Information Retention Manager

    XML DAS w/ ILM

    Enhanced WebDAV Interface

    ILM enhanced

    WebDAV Interface

    ArchiveLink

    Interface

    Archive Platform


    Use case solutions for governance and compliance
    Use Case: Solutions for Governance and Compliance

    • Compliance Challenges:

    • Becoming increasingly difficult to understand how to best comply with corporate governance and regulations via information infrastructure

    • Different applications warrant different retention policies

    • Maintaining authenticity and chain of custody of all compliance data

    • Solution Capabilities:

    • Enforce application file level retention for all static content that is archived

    • Worm storage for even the strictest of compliance regulations

    • Business Benefit:

    • Achieve compliance at lower cost while improving production and limiting risk.

    • Increased access and protection required for compliance.

    E-Mail Archiving

    Records Management

    eDiscovery

    Reduced

    Primary Storage

    E-mail Capture & Archiving

    Legal Management

    ECM

    Repository

    E-mail Archive

    ECM

    Platform

    E-mail Archiving ISV

    Federated

    Search

    Archive

    Platform

    Archive Platform

    Search

    Archive Platform

    Primary


    Archive platform summary

    Preserve and retain data for compliance and internal governance

    Guarantee data authenticity

    Maintain data integrity for chain of custody

    Advanced feature sets for medium and large businesses

    Open standards interfaces for easy interoperability with more than 100 File Services integrated software vendors

    Optimize performance, availability and scalability to grow along with the archiving needs of the company.

    Enables easy discovery of content AND associated meta data

    Integrated Data Discovery Suite for search and index across NAS platforms

    Archive from higher tiers to simplify management and reduce TCO

    Archive Platform Summary

    • Archive Platform:

      • Preserve and protect unstructured data types

      • Optimize performance and scalability

      • Actively archive data and streamline discovery processes

      • Enterprise-class Feature Set and platforms for Medium and Large Businesses



    Typical backup process
    Typical Backup Process governance

    • All data is backed up repeatedly, a single file can take up 20 (or more) times it’s original size on tape

    • Backup software scans of the file system add time to B/U windows

    • Added cost and complexity because of large amount of data stored on tape

    100% of data is

    backed up

    repeatedly

    Backup and Restore Processes

    Tape Backup system

    File system


    Hcap archiving streamlines backup

    Less tape, governance

    quicker B/U

    and restores

    HCAP Archiving Streamlines Backup

    On average 70% of file system data is over 6 months old!

    • Only active data is backed up

    • Less cost and complexity in the backup and restore process

    • Better cost per MB by adding capacity to archive tier

    • Replicate archive to reduce mgmt costs and improve recovery

    • Data retention and disposal can be automated

    ISV or

    \Open Connection

    Replication Link

    70% of data is

    removed to

    archive tier

    30% of data is

    In backup

    stream

    Improved Backup and Restore Processes

    File system

    Tape Backup system


    Our customers why they buy
    Our Customers: Why They Buy governance

    • Over 40% of Archive customers reported that the primary rationales for purchasing their Archive Platform was to:

    • Consolidate storage

    • Reduce Costs

    • Secure sensitive data

    • Meet governance and compliance regulations

    Source: Survey of Hitachi Content Archive Platform users March 2009


    Optimized for ease of management
    Optimized for Ease of Management governance

    Ease of management and enhances TCO and associated soft costs

    Operational benefits:

    • Self-configuring and self-healing

    • Automated policy enforcement

    • Failover and ongoing content integrity checks

    • No single points of failure

      • Tolerate simultaneous points of failure by maintaining 1 to 4 internal copies depending on value of data

      • Ensures specified number of replica copies are maintained

    • Reduces burden on tape and associated management and offsite costs


    Achieving rapid payback
    Achieving Rapid Payback governance

    IT budgets are being stretched – Enterprises are forced to do more with less

    An Archive Platform provides a rapid payback for customers

    • Reduce burdens on higher tiered storage

    • Reduce or eliminate backup costs

      • Meet SLAs

      • Faster recovery times

    • Maintain retention and governance

      • Data integrity remains intact

    • Enable rapid discovery


    File system archiving is customer validated
    File System Archiving is Customer Validated governance

    File system archiving-

    Enables customers to proactively tier data from primary to archive storage

    Value to customer

    • Gain a detailed understanding of tiered data

    • Apply automated management policies

      • Reclaim expensive higher tiered storage

      • Remove “stale” data from production systems

      • Reduce the number copies of data

    • Lower costs of tape, backup, recovery, DR

    • Improve production systems performance

    • Most importantly, reduce operational and capital expenditure for additional capacity


    Simplification and performance

    Optimized for performance governance

    Rapid Ingest

    Maximum output

    Enables multiple ingestion points from IVS and custom applications via industry standard interfaces

    Breaks down archive silos

    Promotes a unified active archive environment

    Simplification and Performance


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