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procurement code Changes Purchasing 101. San Juan College Purchasing Department Director of Purchasing / CPO Frank Cole. Sb-182. 30 Day challenge to Sole Source Purchases above formal bid limit ($60,000), requires posting of intent to purchase on website for 30 days prior to purchase

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Procurement code changes purchasing 101

procurement code ChangesPurchasing 101

San Juan College Purchasing Department

Director of Purchasing / CPO

Frank Cole


Sb 182

Sb-182

  • 30 Day challenge to Sole Source Purchases above formal bid limit ($60,000), requires posting of intent to purchase on website for 30 days prior to purchase

  • Requires Posting of Emergency purchase within 3 days of purchase

Effective 6/14/13


Sb 1821

Sb-182

Willful Violation of the Procurement Code

  • Penalties:

  • 4th DEGREE FELONY!!!

    For Purchase of $50,000 or more

  • Misdemeanor for Purchase less than $50,000

Effective 6/14/13


Sb 266

Sb-266

Effective 7/1/13

Increases dollar limit of multiple source contracts for procurement of Architectural or Engineering Services to $2,000,000 over a 4 year period, with no one contract over 500,000


Sb 340

Sb-340

Effective 6/14/13

Design Build Projects

Eliminates $10 Million Threshold


Sb 443

Sb-443

  • Goods & Services – Same limits

  • Small Purchase Limit (Best Obtainable Price)

    • Not more than $20,000

  • Informal Bid Limit (3 Quotes)

    • $20,000.00 - $60,000

  • Formal Bid Limit Over $60,000

Effective 7/1/13

  • Defines Chief Procurement Officer (CPO)

  • Establishes certification and training requirements for CPO


Purchasing 101

Purchasing 101

To ensure fair competition;

The Purchasing Staff shall satisfy the needs of the organization while not sacrificing the integrity of the Procurement Process


  • State Use Act – Supersedes Procurement Law

    • Advantage for disabled companies

    • No amount too small or too large (Services only)

  • Amounts Over $60,000 – Formal Bid

    • RFP – Well designed process that ensures transparency

      • Include required legal language and scope of work

      • Shall include evaluation criteria and point system for evaluation

    • Evaluation Committee must be formed by Chief Procurement Officer

    • Process must be kept confidential until such time as a contract is entered into with the winning Offeror, then all information becomes public information including evaluation committee notes


  • The only exception to RFP process is the use of other government contracts (CES, GSA, WSCA, and other state contracts)

  • What happens when Offeror is selected?

    • Negotiations for contract

    • Contract approval process

    • Sign contract

  • Negotiations unsuccessful or unapproved contract

    • Post unsuccessful bid information

    • Reissue RFP with adjusted scope of work

    • Change scoring criteria, if necessary

    • Original Offeror ineligible - unless scope of work has significant changes


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