RESIDENCY 101 March 23, 2012

1. Rynn Ziller, Ed.D. Jimmy Renfro, M.Ed. Lauren Griffin, M.S. RESIDENCY 101 March 23, 2012

2. What IS ERAS? Electronic Residency Application Service The online common application for most AOA and ACGME internship and residency programs.

3. ERAS Online Application • Main site/login: https://www.aamc.org/students/medstudents/eras/residency/ • Other useful areas of the site: • Click on “ERAS for Residency Applicants” and then • “Resources to Download” • Lots of great tutorials!

4. Costs to Consider Be Prepared to Pay: • $85 for first 10 programs, per Match (AOA, ACGME), per specialty* (*Class of 2012 figures). • Goes up incrementally per program after first 10 applied ($8-15-25 each) • Consider all travel expenses! • Estimate ~ $500 per visit

5. Matching Services • NMS – National Matching Service. Used by osteopathic programs and students during osteopathic match for residency selection • NRMP – National Resident Matching Program. Used by allopathic programs and students during the allopathic match for residency selection • SF Match – San Francisco Matching Program. Early matching program for some Neurology and Ophthalmology residencies. This match does not utilize ERAS (but you may need ERAS for PGY-1)

6. What’s The Difference? • ERAS is the application service • NRMP, NMS & SF Match are the matching services • You MUST register with the matching services separately in order to participate in their match

7. How Does ERAS Work? • Applicants receive an electronic ‘Token’ (password) from their assigned Dean's office, and use it to access the MyERAS website. • Applicants complete their ERAS application, select programs, assign supporting documents, and transmit their application to programs.

8. Components of ERAS • Student Affairs/Career Services receives notification of completed application, and starts transmitting supporting documents: • Transcripts (around 9/1) • Letters of recommendation (at least 3, max of 4) • Photos (ID photo can be used) • MSPE/Dean's Letters (National AAMC Date: 10/1/12 for ACGME, 10/15/12 for AOA) • Examining boards receive and process requests for score reports; UNTHSC cannot process these. • Programs contact the ERAS Post Office on a daily basis to download application materials.

9. Direct ERAS Questions To… • ERAS Help Desk myeras@aamc.org (202) 892-6264 • Career Services ERAS Help • Career Services ERAS Help ERAS@unthsc.edu

10. Letters of Recommendation • Career Services maintains (5 years) • Shoot for 4-6, specialty-specific • Clinical Faculty! • “Confidential” status • Program perception! • LOR Request Form (for preceptor) • Summary Request (OrgSync) http://www.hsc.unt.edu/departments/StudentAffairs/CareerServices/ERAS.cfm

11. Personal Statements • One page (appx. 650-900 words) • Specific to your chosen specialty / career goals • Components: • Explain your specialty choice and how you arrived at it, including a discussion of medical school rotations, clerkships, and other experiences that helped you formulate your decision. Also, why medicine as a career? • Describe what you are seeking in a residency program, i.e. research opportunities, academic research, etc. • Discuss your career goals; what do you plan to do in your chosen field? How can the residency program help you achieve your goals? • Send to Career Services for review

12. ERAS Timeline • End of June/July 1, 2012– ‘Tokens’ are distributed by Student Affairs. AAMC/ERAS has to release them. E-mail notification will come from ERAS. • July 1, 2012– Applicants can *begin* completion of the online common ERAS application. • July 15, 2012– Osteopathic programs begin accepting online applications (programs cannot view Dean’s Letters until 10/15)

13. ERAS Timeline (cont’d) • September 15, 2012Allopathic (ACGME) programs begin receiving online applications. • October 1, 2012 MSPE/Dean’s Letter for ACGME applicants released (programs cannot view before this date). • October 15, 2012 MSPE/Dean’s Letters for AOA applicants released (programs cannot view before this date).

14. Anatomy of a Dean’s Letter 1. Identifying Information/Unique Characteristics (from ‘Student Profile’/CV) 2. Academic History/Academic Progress (from Transcript/Curriculum) • Clinical Comments– Final Evaluation “Summative” rather than “Normative” comments 3. Dean’s Summary (from Interview and Profile) Online Sample > Career Services ‘ERAS’ Page

15. What Can I Do Now? • March – August Complete your Dean’s Interview Complete your ‘Student Profile’ – REQUIRED • March – April Set up meetings with Peer Advisors • April – July ERAS and Dean’s Letter Workshops

16. Peer Advisors 2012

17. What Can I Do Now? • March – June Continue to work on CV & Personal Statement http://www.hsc.unt.edu/departments/StudentAffairs/CareerServices/ • Now – July More residency counseling with Eryn Loney/Dr. Nash

18. What Can I Do Now? • April – June Continue to request letters of recommendation • Request letter to be written: http://www.hsc.unt.edu/Sites/CareerServices/Documents/Request%20for%20Letter%20of%20Recommendation_2011_final.pdf • Request for Career Services to provide feedback: https://orgsync.com/38566/forms/show/42605

19. What Can I Do Now? • April Participate in “Class Chats” facilitated by Peer Advisors • April – September Dean’s Letters are written – students review Direct all questions to Career Services

20. Things to Remember • Your UNTHSC “Live” account is the official mode of communication during 4th year • Keep good records • Always check program deadline dates • Our goal is to respond back to you within one business day during the work week. Just keep in mind the size of the class and volume of records!

21. Resources and Contact Info Jimmy Renfro Lauren Griffin Assistant Director, Career Services Coordinator, Career Services EAD 116-B EAD 110-B (817) 735-2501 (817) 735-2201 James.Renfro@unthsc.eduLauren.Griffin@unthsc.edu For CV, Personal Statement, and other ERAS help: http://www.hsc.unt.edu/departments/StudentAffairs/CareerServices/ ERAS@unthsc.edu