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Integrated Acquisition Environment (IAE) AGA-DC and GWSCPA 6 th Annual Conference Teresa Sorrenti May 9, 2007

Integrated Acquisition Environment (IAE) AGA-DC and GWSCPA 6 th Annual Conference Teresa Sorrenti May 9, 2007. Origination of E-Government Projects. Summer 01- Efforts to improve use of IT investments 10/01- Presidents’ Management Council defined 24 projects as a starting point to lay

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Integrated Acquisition Environment (IAE) AGA-DC and GWSCPA 6 th Annual Conference Teresa Sorrenti May 9, 2007

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  1. Integrated Acquisition Environment (IAE) AGA-DC and GWSCPA 6th Annual Conference Teresa Sorrenti May 9, 2007

  2. Origination of E-Government Projects • Summer 01- Efforts to improve use of IT investments • 10/01- Presidents’ Management Council defined 24 projects as a starting point to lay foundation for a citizen-centric government • www.egov.gov • IAE is one of these - developed as shared services environment that promotes competition, transparency and efficiency in the federal acquisition life cycle • Reports to Acquisition Committee for E-Government (ACE) under CAOC • GSA is managing partner • Funded by all agencies in proportion to their acquisitions

  3. Vision Goals IAE Partner/OMB agreement Feb 2002 • Create a simpler, common, integrated business process for buyers and sellers that promotes competition, transparency and integrity. • Increase data sharing to enable better business decisions in procurement, logistic, payment and performance assessment. • Take a unified approach to obtaining modern tools to leverage investment costs for business related processes. • A secure business environment that facilitates and supports cost-effective acquisition of goods and services in support of agency mission performance A shared services environment

  4. IAE Achievements • Collaboration among all major Departments to define requirements • over 300 team membersfrom over 65 federal agencies since 2002 • Enables agencies to align with OMB’s governmentwide policy to turn over operations to a shared services provider • Redundant systems have been shut down, paper forms have been eliminated and procurement and financial systems are sharing data • Business processes have been streamlined and standardized • Launched or expanded 10 centralized shared systems • Commercial software packages for contract writing systems will have to meet testing standards to ensure interoperability

  5. IAE Business Areas = Objectives • BPN (Business Partner Network) -Deploy a single point of registration and validation of supplier data accessed by all agencies. Includes CCR, ORCA, eSRS. • Acquisition Information Reporting (AIR) - Implement a central point for consolidated collection and access of statistical and management information related to Government acquisitions. Includes FPDS-NG • eMarketplace - Create online directory of interagency tenders to simplify and facilitate leverage of Government buying. Includes: FedBizOpps, FedTeDS, WDOL.gov. • Standard Transactions - Develop a standard glossary and vocabulary to facilitate exchange of data between and within agencies

  6. IAE Systems Throughout the Acquisition Life Cycle WDOL FBO CCR FedTeDS FPDS-NG Market Research Solicitation WDOL Ordering CCR Acquisition ICD/Catalogs Portal ORCA Evaluation FPDS-NG Contract Administration Requirements Performance eSRS Award EPLS Performance P-card Future FPDS-NG FBO Acquisition Requirements Acquisition Lifecycle Shared Service

  7. IAE Systems Share Data

  8. Vendors Register in CCR Over 430,000 activevendors www.ccr.gov

  9. CCR Search

  10. Search Results

  11. Accessing CCR Data

  12. Pay Vendors – All Relevant Data is in CCR

  13. SBA Validation-Business Size and Certifications

  14. IRS Validation-TIN Match

  15. D-U-N-S Number • Unique 9-character identification number provided by Dun & Bradstreet • When registering in CCR, identifies each physical location, each different address, and each legal division that may be co-located • D-U-N-S + 4 identifies different CCR records for the same registrant at the same physical location with more than one bank account to facilitate EFT • “+4” is self-assigned by registrant, not by D&B • Data only entered once and used many times • Enables synchronization of data across multiple federal acquisition systems- from sourcing to reporting • Retained for the life of an entity • Enables rapid, accurate reporting by: geography, congressional district, corporate ownership, etc.

  16. Dun & Bradstreet Monitoring

  17. Federal Agency Registration - FedRegFind Government Sources • OMB Memo M-03-01,10/4/02, required all Government agencies that engage in buying or selling goods/services to other federal agencies register in FedReg. (OMB Memo M-06-09 modified business Rules #20 and #21 of Attachment A on 3/29/06 ) • D-U-N-S numbers used as unique ID for each registration • DOD uses “DOD” followed by their 6-character DODAAC • Annual re-validation required to ensure accurate data • Searchable to other federal agencies looking for sources. Federal sellers who are registered will be visible as potential sources • Provides offices engaged in intragovernmental transactions better information for matching disbursements • TFM Bulletin No. 2007-03, 11/16/06 regarding dispute resolution reaffirmed that registration in FedReg is still required • Go to www.ccr.gov/fedagency.aspx

  18. FBO - Search for Solicitations >$25K 27,399 registered buyers +50,000 active opportunities (combined solicitations, /synopses) +700,000 vendors registered for e-mail notices www.fbo.gov

  19. FPDS-NG - Report/Search Contract Actions over $3,000 Over 8 million contract actions in FY 06 totaling over $4B https://www.fpds.gov

  20. EPLS - Search for Excluded Entities 8 million hits/March 07 Includes DUNS validation www.epls.gov

  21. eSRS- Review Subcontracting Accomplishments Over 700,000 hits/ March 07 20,000 reports Over 8,000 registered users www.esrs.gov

  22. FFATA (Federal Funding Accountability Act of 2006) • Signed by President 9/26/06 • To reduce “wasteful and unnecessary spending” • Requires that OMB establish a free, public, online database containing full disclosure of all entities and organizations receiving federal funds • Will include data sourced from FPDS-NG, eSRS, grants.gov, and loans • Pilot program scheduled to begin 7/1/07

  23. ART (Acquisition Requirements Team) • Team developed government-wide system requirements that all commercial acquisition/contract writing COTS packages will have to satisfy to qualify for federal agency use, including interfaces with finance systems • Also gathered information from relevant vendors on architecture and technical capabilities of existing products • “Internal Draft of the Acquisition System Requirements” vetted by CAOC, CFOC, and governmentwide team • Undergoing final review to ensure consistency with Core Financial System • Will go out for public comment summer ‘06

  24. IAE Offers • Improved data quality • Facilitates reconciliations and eliminations • Standard interface for buy/sell transactions • Identification of trading partners and one-stop source of information • Centrally provides information needed for transactions with private and public partners • Enables registration of all vendors; source for on-line representations and certifications; and electronic funds transfer data source. • Links to other files that are vendor centric (not contract specific), provides a central source to check Past Performance, Excluded Parties Listing, Treasury Offset Program, and other files.

  25. Future Plans • New FBO system launch • Summary socio-economic p-card data in FPDS-NG • Update for multiple FAR changes • Cross-agency group revising Best Practices Guide and FAR governing collection and use of past performance data - will affect existing agency feeder systems such as NIH CPS, and Navy CPARS

  26. Contact Information – www.acquisition.gov IAE Program Management Office Teresa Sorrenti 703-872-8610 Earl Warrington 703-872-8609 email: integrated.acquisition@gsa.gov

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