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Boosters Meeting October 2013

Boosters Meeting October 2013. Agenda. Overview of the 13/14 season Calendar Coaches Participant Expectations Schedule Judging needs this season: Training Chaperones for Marshall Tournament Fundraising First Annual East Ridge Tournament. Speech Team Funding Overview.

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Boosters Meeting October 2013

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  1. Boosters Meeting October 2013

  2. Agenda • Overview of the 13/14 season • Calendar • Coaches • Participant Expectations • Schedule • Judging needs this season: • Training • Chaperones for Marshall Tournament • Fundraising • First Annual East Ridge Tournament

  3. Speech Team Funding Overview Current Financials: • Budget at end of 12/13 Season: • Fundraising to date: • Concessions: • Eagle Brook: $1,800 • Other: Funding From East Ridge Covers: • Invitational and Section Registration • Transportation to Invitational and Section Events • $100 Supplies • $100 NFL Team Registration Fee • Salary for 5 coaches 2012-13 Expenses : • Covered by budget: • $3100 additional coaching budget • $130 NFL Tournament Registration • $400 Food for Sections (reimbursed after purchase) • Covered/Reimbursed by PSO • $84 for Storytelling books • $60 for Extemp books • $140 for Informative Boards/Stands • $200 for Scripts • Paid for by Students • $15 Novice/Individual NFL Fee • Marshall Tournament • $1200 Transportation • $680 Hotel Fees **Student fee of $30/ea helped defray $930 of this cost; the rest was covered by budget Funding Needs: • Cover Expenses: • Additional Items: • Cover Marshall costs with transportation • upgrade: $2,380 • Team Lock in event: $500 • Speech Scholarships to Gustavus Speech • Camp: roughly $2500 for three students • Tournament Expenses (see attached) Total: $ 5864 – not counting the student NFL Individual fees

  4. 2013/2014 Fundraising Planned/Scheduled : • New this year: Team expectations • Concessions: • 10/10 Volleyball game: $75 (3 volunteers) • 11/8 Football: $300 (12 volunteers) • Eagle Brook: • Every Saturday/Sunday through December. • 5 volunteers (over 13) per week • $100 per weekend x 18 weekends = $1800 • Tournament: • Registration fees: $1800 - $3600 • Concessions: $600 - $1000 (profit) • Sponsorships: $1000 - $2000 Legacy Donations: • Duo Level: $500 • Oratory Level: $200 • Humorous Level: $100 • Discussion Level: $50 • Drama Level: $20 Each legacy donation comes with a personalized letter From a speech competitor, thanks on the website, mention in tournament brochure, etc. Other ideas: • Host Middle School Saturday Speech Camp • Applebees Pancake Breakfast? • Other ideas?

  5. Announcing the First Annual East Ridge Tournament • March 1, 2014 (so far, the only metro tournament that weekend!) • Expect 12-18 schools and 300-600 participants • Registration fee of $6 per student = $1,800 - $3,600 in potential earnings + Concessions • Will be our biggest fundraiser, but entails significant upfront costs: • Soliciting category sponsorships: $125/category, 6 of 13 sponsored • Would love to find a tournament sponsor for $500 • Volunteer Needs: • Tab Room/Registration volunteers: 1-2 needed • Information Table and “Runners”: 5-6 needed • Concessions volunteers: 6-8 needed • Judges’ lounge volunteers: 6-8 needed • Food: • Concessions: captains’ ideas • Other food related concessions: Coldstone? Maui Waui? • Judges’ lounge food: Kieffers • Awards

  6. Possible Tournament Awards 6” resin eagle head Varsity Places 1-3 2.25” medal Varsity Places 4-6 8 x 10” bronze on woodgrain Sweepstakes awards Honors Finals places 1-6 Custom 2 x 10 ribbon award

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