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Boosters Meeting October 2013

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Boosters Meeting October 2013. Agenda. Overview of the 13/14 season Calendar Coaches Participant Expectations Schedule Judging needs this season: Training Chaperones for Marshall Tournament Fundraising First Annual East Ridge Tournament. Speech Team Funding Overview.

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Boosters Meeting

October 2013

agenda
Agenda
  • Overview of the 13/14 season
    • Calendar
    • Coaches
    • Participant Expectations
    • Schedule
  • Judging needs this season:
    • Training
    • Chaperones for Marshall Tournament
  • Fundraising
  • First Annual East Ridge Tournament
speech team funding overview
Speech Team Funding Overview

Current Financials:

  • Budget at end of 12/13 Season:
  • Fundraising to date:
    • Concessions:
    • Eagle Brook: $1,800
    • Other:

Funding From East Ridge Covers:

  • Invitational and Section Registration
  • Transportation to Invitational and Section Events
  • $100 Supplies
  • $100 NFL Team Registration Fee
  • Salary for 5 coaches

2012-13 Expenses :

  • Covered by budget:
    • $3100 additional coaching budget
    • $130 NFL Tournament Registration
    • $400 Food for Sections (reimbursed after purchase)
  • Covered/Reimbursed by PSO
    • $84 for Storytelling books
    • $60 for Extemp books
    • $140 for Informative Boards/Stands
    • $200 for Scripts
  • Paid for by Students
    • $15 Novice/Individual NFL Fee
  • Marshall Tournament
    • $1200 Transportation
    • $680 Hotel Fees

**Student fee of $30/ea helped defray $930 of this cost; the rest was covered by budget

Funding Needs:

  • Cover Expenses:
  • Additional Items:
    • Cover Marshall costs with transportation
    • upgrade: $2,380
    • Team Lock in event: $500
    • Speech Scholarships to Gustavus Speech
    • Camp: roughly $2500 for three students
    • Tournament Expenses (see attached)

Total: $ 5864 – not counting the student NFL

Individual fees

2013 2014 fundraising
2013/2014 Fundraising

Planned/Scheduled :

  • New this year: Team expectations
  • Concessions:
    • 10/10 Volleyball game: $75 (3 volunteers)
    • 11/8 Football: $300 (12 volunteers)
  • Eagle Brook:
    • Every Saturday/Sunday through December.
    • 5 volunteers (over 13) per week
    • $100 per weekend x 18 weekends = $1800
  • Tournament:
    • Registration fees: $1800 - $3600
    • Concessions: $600 - $1000 (profit)
    • Sponsorships: $1000 - $2000

Legacy Donations:

  • Duo Level: $500
  • Oratory Level: $200
  • Humorous Level: $100
  • Discussion Level: $50
  • Drama Level: $20

Each legacy donation comes with a personalized letter

From a speech competitor, thanks on the website, mention

in tournament brochure, etc.

Other ideas:

  • Host Middle School Saturday Speech Camp
  • Applebees Pancake Breakfast?
  • Other ideas?
announcing the first annual east ridge tournament
Announcing the First Annual East Ridge Tournament
  • March 1, 2014 (so far, the only metro tournament that weekend!)
  • Expect 12-18 schools and 300-600 participants
    • Registration fee of $6 per student = $1,800 - $3,600 in potential earnings + Concessions
  • Will be our biggest fundraiser, but entails significant upfront costs:
    • Soliciting category sponsorships: $125/category, 6 of 13 sponsored
    • Would love to find a tournament sponsor for $500
  • Volunteer Needs:
    • Tab Room/Registration volunteers: 1-2 needed
    • Information Table and “Runners”: 5-6 needed
    • Concessions volunteers: 6-8 needed
    • Judges’ lounge volunteers: 6-8 needed
  • Food:
    • Concessions: captains’ ideas
    • Other food related concessions: Coldstone? Maui Waui?
    • Judges’ lounge food: Kieffers
  • Awards
possible tournament awards
Possible Tournament Awards

6” resin eagle head

Varsity Places 1-3

2.25” medal

Varsity Places 4-6

8 x 10” bronze on woodgrain

Sweepstakes awards

Honors Finals places 1-6

Custom 2 x 10 ribbon award

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