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Effective PowerPoint Presentations. Gary W. Brester MSU Department of Agricultural Economics and Economics. Presentation To: Agribusiness Management Strategies AGBE 445. Spring Semester 2014. OUTLINE. . Fonts . Color . Designing Presentations . Transitions . Graphic Slides

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Effective powerpoint presentations
Effective PowerPoint Presentations

Gary W. Brester

MSU Department of Agricultural Economics and Economics

Presentation To:

Agribusiness Management Strategies

AGBE 445

Spring Semester 2014


Outline
OUTLINE

  • . Fonts

  • . Color

  • . Designing Presentations

  • . Transitions

  • . Graphic Slides

  • . Text Slides

  • . Typography

  • . Editing Issues

  • . Questions


Outline1
OUTLINE

  • . Fonts

  • . Color

  • . Designing Presentations

  • . Transitions

  • . Graphic Slides

  • . Text Slides

  • . Typography

  • . Editing Issues

  • . Questions


Font types
FONT TYPES

  • . Munter Says To Use Serif Fonts For Business Text, But Sans Serif Fonts For Presentations

    • . Times Fonts Have “Feet”

    • . This Is CG Times Font

    • . This Is Times New Roman Font

  • . Sans-Serif Fonts

    • . Sans-Serif Fonts Have No “Feet”

    • . This Is Arial Font


  • Font sizes
    FONT SIZES

    • . Munter Says To Use Fonts With Sizes At Least 24 - 36

      • . This Is Size 12

      • . This Is Size 18

      • . This Is Size 24

      • . This Is Size 32

      • . This Is Size 32 (No Bold)

      • . This Is Size 36


    Outline2
    OUTLINE

    • . Fonts

    • . Color

    • . Designing Presentations

    • . Transitions

    • . Graphic Slides

    • . Text Slides

    • . Typography

    • . Editing Issues

    • . Questions


    Color background
    COLOR - BACKGROUND

    • . Use A Dark Background In A Dark Room


    Color background1
    COLOR - BACKGROUND

    • . Use A Light Background In A Light Room


    Color contrasts
    COLOR CONTRASTS

    • . Must Always Use Contrasting Colors

    • . Hundreds To Choose From

    • . Only A Few Work

      • . This Is An Example Of Dark Blue And Dark Red On White


    Color contrasts1
    COLOR CONTRASTS

    • . Must Always Use Contrasting Colors

    • . Hundreds To Choose From

    • . Only A Few Work

      • . This Is An Example Of Dark Blue And Dark Red On White

      • . This Is An Example Of Yellow And White On Dark Blue


    Color contrasts2
    COLOR CONTRASTS

    • . Lighter Reds Are Difficult To See

    • . Many People Are Color Blind To Some Degree In Red and Greens

      • . Some Greens Are Worse Than Others

  • . Many Colors Project Differently Than They Appear On Your Computer

    7. Colors Will Appear As Black On Non-Color Handouts


  • Outline3
    OUTLINE

    • . Fonts

    • . Color

    • . Designing Presentations

    • . Transitions

    • . Graphic Slides

    • . Text Slides

    • . Typography

    • . Editing Issues

    • . Questions


    Designing presentations
    DESIGNING PRESENTATIONS

    • . Can Use A Table Of Contents To Provide An Outline

      • . This Is What I Am Using In This Presentation

  • . Message Titles Provide Flow


  • U s chickpea production is increasing
    U.S. Chickpea ProductionIs Increasing

    Metric Tons


    Designing presentations1
    DESIGNING PRESENTATIONS

    • . Can Use A Table Of Contents To Provide An Outline

      • . This Is What I Have Used In This Presentation

  • . Message Titles Provide Flow

  • . Topic Titles Provide Structure


  • U s chickpea production 1991 2000
    U.S. ChickpeaProduction, 1991-2000

    Metric Tons


    Outline4
    OUTLINE

    • . Fonts

    • . Color

    • . Designing Presentations

    • . Transitions

    • . Graphic Slides

    • . Text Slides

    • . Typography

    • . Editing Issues

    • . Questions


    Slide transitions
    SLIDE TRANSITIONS

    • . Consistency

      • . Headings And Subheadings

      • . Agenda And Backup

      • . Numbering Systems

        • Consistency Makes Sense, But Is Difficult To Do


    Slide transitions1
    SLIDE TRANSITIONS

    • . Agenda Slides (Note The Consistency)

      • . Box Transitions

      • . Dim Transitions

      • . Trackers


    Box transitions
    BOX TRANSITIONS

    • . Fonts

    • . Color

    • . Designing Presentations

    • . Graphic Slides

    • . Text Slides

    • . Typography

    • . Editing Issues

    • . Questions

    4. Transitions


    This is a dim transition
    THIS IS A DIM TRANSITION

    • . Fonts

    • . Color

    • . Designing Presentations

    • . Transitions

    • . Graphic Slides

    • . Text Slides

    • . Typography

    • . Editing Issues

    • . Questions


    Trackers
    TRACKERS

    • . Consistency

      • . Headings And Subheadings

      • . Agenda And Backup

      • . Numbering Systems

        • Consistency Makes Sense, But Is Difficult To Do

    Slide Transitions


    • . Consistency

      • . Headings And Subheadings

      • . Agenda And Backup

      • . Numbering Systems

        • Consistency Makes Sense, But Is Difficult To Do

    Slide Transitions


    Outline5
    OUTLINE

    • . Fonts

    • . Color

    • . Designing Presentations

    • . Transitions

    • . Graphic Slides

    • . Text Slides

    • . Typography

    • . Editing Issues

    • . Questions


    Graphic slides
    GRAPHIC SLIDES

    • . Use Graphics To Show Visual Concepts

      • . Increasing/Decreasing



    Graphic slides1
    GRAPHIC SLIDES

    • . Use Graphics To Show Visual Concepts

      • . Increasing/Decreasing

  • . Show Emphasis On Area Graphs




  • Graphic slides2
    GRAPHIC SLIDES

    • . Use Graphics To Show Visual Concepts

      • . Increasing/Decreasing

  • . Show Emphasis On Area Graphs

  • . Do Not Use Legends



  • Outline6
    OUTLINE

    • . Fonts

    • . Color

    • . Designing Presentations

    • . Transitions

    • . Graphic Slides

    • . Text Slides

    • . Typography

    • . Editing Issues

    • . Questions


    Text slides
    TEXT SLIDES

    • . Use Parallelism

      • . The Following Is Not Parallel

        • “Increasing Market Share”

        • “Prices Are Declining”

    • . The Following Is Parallel

      • “Increasing Market Share”

      • “Declining Prices”


    Text slides1
    TEXT SLIDES

    • . Use Indentation

      • . Do Not Allow Sentences To Wrap Around

      • . Do Not Allow Sentences To Wrap Around


    Wrap around example
    WRAP AROUND EXAMPLE

    • Biobased Content

      a.products must be manufactured with raw materials or wastes from domestic agricultural production – farming, ranching, forestry, aquaculture

      2. Performance and Manufacturer Specifications

      3.Environmental Performance/Life Cycle

      a. products must be submitted for evaluation to the National Institute of Standards and Technology “Building for Environmental and Economic Sustainability (BEES)” program


    Text slides2
    TEXT SLIDES

    • . Use Diagrams To Show Relationships


    Non quantitative diagram example
    NON-QUANTITATIVE DIAGRAM EXAMPLE

    Choices When RMA

    Offerings Are Available

    Self-Insure

    Single-Peril

    Insurance

    RMA Multiple

    Peril Offerings


    Text example
    TEXT EXAMPLE

    • . Choices When RMA Offerings Are Available

      • . Self Insure

      • . Single Peril Insurance

      • . RMA Multiple Peril Offerings


    Outline7
    OUTLINE

    • . Fonts

    • . Color

    • . Designing Presentations

    • . Transitions

    • . Graphic Slides

    • . Text Slides

    • . Typography

    • . Editing Issues

    • . Questions


    Typography
    TYPOGRAPHY

    • . Use Standard Capitalization

      • . This Is Non-Standard Capitalization

      • . This is standard capitalization

      • . THIS IS PROBABLY TOO MUCH

  • . Avoid underlines

  • . Avoid shadow

  • . Limit italics

  • . Don’t do all three!


  • Outline8
    OUTLINE

    • . Fonts

    • . Color

    • . Designing Presentations

    • . Transitions

    • . Graphic Slides

    • . Text Slides

    • . Typography

    • . Editing Issues

    • . Questions


    Avoid word overloads
    AVOID WORD OVERLOADS

    • Producers must file their Applications for Coverage

    • Producers must pay the applicable service fees to their local FSA office

      • $100 per crop per county

      • $300 per producer per administrative county

      • $900 per producer in all counties

    • Assistance is offered at the basic unit level following RMA definitions

    • Applications must be filed by the application closing date as established by the state FSA Committee. Generally these correspond to crop insurance closing dates. For instance, the closing date for many spring-planted crops will likely be March 15.


    Avoid chart junk
    AVOID CHART JUNK

    • . Avoid unnecessary lines

    • . Avoid extra shading

    • . Avoid legends



    Avoid chart overload

    Title IX Energy

    Section 9002. Federal Procurement of Biobased Products

    The intent of this section is to stimulate the production of new biobased products and to energize emerging markets for those products

    • Guidelines

      • USDA will designate items;

      • Provide information about availability, price, performance, environmental and public health benefits, life cycle costs, recommended biobased content

    • Label

      • USDA will develop criteria for a “USDA Certified Biobased Product” label

    AVOID CHART OVERLOAD


    Avoid fruit salad effect
    AVOID “FRUIT SALAD” EFFECT

    • Biobased Content

      a.products must be manufactured with raw materials or wastes from domestic agricultural production – farming, ranching, forestry, aquaculture

      2. Performance and Manufacturer Specifications

      3.Environmental Performance/Life Cycle

      a. products must be submitted for evaluation to the National Institute of Standards and Technology “Building for Environmental and Economic Sustainability (BEES)” program


    Maintain consistency
    MAINTAIN CONSISTENCY

    • Biobased Content

      a.products must be manufactured with raw materials or wastes from domestic agricultural production – farming, ranching, forestry, aquaculture

      2. Performance and Manufacturer Specifications

      3.Environmental Performance/Life Cycle

      a. products must be submitted for evaluation to the National Institute of Standards and Technology “Building for Environmental and Economic Sustainability (BEES)” program


    Avoid excesssive effects
    AVOID EXCESSSIVE EFFECTS

    • . Avoid sounds

    • . Avoid excessive transitions

    • . Be certain that no spelling errors occur

    • . Avoid a single word occurring on a single line



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