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E-Books in the Catalog : Managing MARC Records in Batches

E-Books in the Catalog : Managing MARC Records in Batches. Lixia Zhao Electronic Resources Cataloging Librarian University of Arkansas at Little Rock. Founded in 1927 Over 500,000 books and periodical volumes Purchased E-resources beginning 1999 150 electronic databases

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E-Books in the Catalog : Managing MARC Records in Batches

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  1. E-Books in the Catalog : Managing MARC Records in Batches Lixia Zhao Electronic Resources Cataloging Librarian University of Arkansas at Little Rock

  2. Founded in 1927 • Over 500,000 books and periodical volumes • Purchased E-resources beginning 1999 • 150 electronic databases • Over 21,000 electronic books • Over 30,000 electronic journals. Ottenheimer Library, University of Arkansas at Little Rock

  3. NetLibrary • Ebrary (2000-09) • Oxford • Gale • Springer • Taylor & Francis • Coutts (approval order) New! E-book Vendors

  4. Vendor-supplied OCLC • Ebrary (unsubscribed since 2009) • Oxford • Gale • Taylor & Francis • Coutts Since December 2009 • Netlibrary • Springer (every other month) E-book MARC Records

  5. Generic records • No detailed subject headings • Inconsistent authority control • Incorrect/incomplete MARC records • Not provider neutral • URLs • Not stable • Invalid • No URLs • Duplication Challenges of Vendor-supplied Records

  6. Add proxy string • URLs • Remove multiple links occasionally • Edit 856 |z field Changes Needed for OCLC’s Records

  7. Standardize records from different sources (Quality varies significantly) • Avoid duplicate records • Improve the accessibility of E-records Why Batch Process ?

  8. Process of Batch Loading

  9. View records and count fields (especially 856 fields) • Identify syntax errors (using “Validate” function) • Customize URLs • Delete invalid URLs/restricted URLs • Delete URLS not linked to full text • Add proxy strings • Edit subfield z information • Add local information if necessary • Edit match point for record loading as “alpha numeric vendor control number in MARC 001” (this step is no longer necessary) Batch Process Records in MarcEdit

  10. Springer Record from OCLC Collection Set //dox.doi.org/ Step 1: Customize Springer URL in MarcEdit

  11. Step 2: Found the Text with “dx.doi.org” in 856 MARCEdit Customized Springer URL

  12. Step 3: Add proxy string MARCEdit Customized Springer URL

  13. Step 4: Standardize 856 $z information Change 856 subfield Z information

  14. Post Load Clean-up

  15. Tips, Tricks, and Lessons

  16. Solution: Step 1: Add a preprocessing error log for the process "Load MARC or BIB Records (BTA) Step 2: Edit records in MarcEdit Got message : NUMBER OF INPUT RECORDS   - 2 NUMBER OF ERRORS         - 4     ( use -el flag to see messages ) NUMBER OF INVALID RECORDS - 2 Tip 1: Error Log in Data Exchange

  17. Set the system match point for record loading as “alpha numeric vendor control number in MARC001” • Keep MARC001 consistent • To avoid duplicate records • To collect statistics Tip 2 : Set Match Point

  18. Tip 3: URL Checker

  19. Simplify the work associated with cataloging • Records are more accurate • Increase the number of titles available via OPAC Tip 4 : Separate Records for Print & Electronic (Pros & Cons)

  20. Tips & Fix 1: Wrong Link

  21. Tip & Fix 2: Duplicate Records with Different 001

  22. MarcEdit is a powerful tool in managing MARC records • Vendors’ records require manipulation • Vendors’ records are inconsistent in quality • E-books could be unreliable. Lesson we learned

  23. Batch process MARC records from Netlibrary and Coutts order Still Learning…

  24. CSDirect http://csdirect.iii.com • Innovative manual #106005 • Innovative manual #106008 • MarcEdit by Terry Reese http://people.oregonstate.edu/~reeset/marcedit/html/index.php • Batch load discussion list http://listserv.vt.edu/cgi-bin/wa?A0=BATCH • Batch load wiki http://www.ibiblio.org/batch/load/index.php/Main_Page Resources and Support

  25. THANK YOULixia ZhaoLXZHAO@UALR.EDU

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