Bond Oversight Committee Workbook

1. Bond OversightCommittee Workbook Meeting April 30, 2013 Presented by Construction and Facility Services

2. Welcome

3. Meet the Team Construction Facilities Services (CFS) Robert Sands Officer, Construction and Facility Services rsands@houstonisd.org Sue RobertsonGeneral Manager, Facilities Planning brober12@houstonisd.org

4. Meet the Team Construction Facilities Services (CFS) Dan Bankhead General Manager, Facilities Design dbankhea@houstonisd.org Dillon BradyGeneral Manager, Construction Services dbrady@houstonisd.org

5. Meet the Team Business Assistance Alexis Licata General Manager, Business Assistance tlicata@houstonisd.org Bernard WillinghamTeam Lead, Supplier Diversity bwilling@houstonisd.org

6. Meet the Team Finance Sherrie Robinson Controller srobin12@ houstonisd.org Kathi HaywardAssistant Controller khayward@ houstonisd.org Tonya SavoieSenior Manager, Bond Fund Accounting tsavoie@ houstonisd.org

7. Meet the Team Sylvia Wood Senior Manager swood@houstonisd.org Brandale Mills Senior Writer bmills1@houstonisd.org Bond Communications Sara Butler Senior Writer sbutler2@houstonisd.org Francisco Rodriguez Web Content Administrator frodrig6@houstonisd.org

8. 2012 Bond Overview 2012 Bond Project key facts: $1.89 billion in funding 40 schools to be built or renovated by 2020 Architect contracts have been awarded for 23 projects Middle School restroom renovations start in 2013 Planning and design meetings underway North and South Early Colleges to see groundbreakings in 2013 Real estate acquisitions underway All projects will be built to LEED standards

9. 2012 Bond Phasing Schedule • Group 1 • Planning and Design - Early / Mid 2013 • Anticipated Construction to Begin - Mid / Late 2014 Condit Elementary School DeBakey High School Furr High School Grady Middle School HSPVA Lee High School Mandarin Chinese Language Immersion School Milby High School North Early College High School Relief Elementary School Sharpstown High School South Early College High School Sterling High School Waltrip High School Booker T. Washington High School Worthing High School Young Men's College Prep

10. 2012 Bond Phasing Schedule • Group 2 • Planning and Design - Early / Mid 2014 • Anticipated Construction to Begin – Mid / Late 2015 • Bellaire High School • Davis High School • Dowling Middle School • Eastwood Academy • Lamar High School • Parker Elementary School • Yates High School

11. 2012 Bond Phasing Schedule • Group 3 • Planning and Design – Early / Mid 2015 • Anticipated Construction to Begin – Mid / Late 2016 • Askew Elementary School • High School for Law Enforcement & Criminal Justice • Sam Houston High School • Jordan High School • Young Women's College Prep

12. 2012 Bond Phasing Schedule • Group 4 • Planning and Design - Late 2015 / Early 2016 • Anticipated Construction to Begin – Mid 2017 • Austin High School • Garden Oaks Montessori K-8 School • Jones High School • Kashmere High School • Madison High School • Pilgrim Academy K-8 • Scarborough High School • Sharpstown International School • Westbury High School • Wharton Dual Language School K-8 • Wilson Montessori School K-8

13. 2012 Bond District-Wide Projects • Athletic Field House and Facility Improvements • District-wide Land Acquisition • Middle School Restroom Renovations • Safety & Security Improvements • Technology Improvements

14. 2012 Bond Outreach • Project Advisory Teams • A Project Advisory Team (PAT) will be formed at each of the 2012 Bond campuses • The PAT will be comprised of stakeholders including administrators, teachers, students, parents, and community members • The PAT will meet monthly and will be actively engaged in making decisions about planning and design issues throughout the project

15. 2012 Bond Outreach • Community-wide Meetings • Intended to engage the neighbors as well as school participants • Each project will have at least three meetings: • At the beginning of the project to discuss project parameters • During Design Development when floor plan and exterior images are sufficiently detailed • After the contractor has been selected to allow the community to meet the contractor and know what to expect during construction

16. 2012 Bond Outreach • Symposiums • December 14: Building the Future • March 6: Planning 21st Century Schools in HISD • Student Engagement: January 31 – Student Bond Focus Groups • Information Shared with Advisory Committees • African American Advisory Committee • Hispanic Advisory Committee • Asian American Advisory Committee • Indo-American Advisory Committee • HISD Supplier Diversity Advisory Committee • 21st Century Schools Advisory Committee • Superintendent’s Parent Advisory Committee • Bond Oversight Committee

17. 2007 Bond Overview 2007 Bond Program key facts: $805 million in funding New fencing installed at 131 schools More than 8,800 security cameras installed 20 new schools open and serving students 3 new schools still under construction 2 schools renovated and expanded Renovations/repair projects completed throughout the district and others ongoing LEED success • 2002: 3 Certified • 2007: 6 Certified, 3 Silver, 1 Gold

18. 2007 Bond Financial Reports HISD’s 2007 Facilities Capital Program (FCP) is completing all projects comprised of a total funding of $1,176,130,676, actual committed of $980,881,150. Current unspent funding balance is $195,249,526.

19. 2007 Bond Financial Reports

20. M/WBE Participation HISD exceeded minimum M/WBE goal levels of 20% for 2007 bond program • HISD’s M/WBE participation reached nearly 34% in 2007 bond program Contracts awarded to date in 2012 bond program reflect a 51% participation rate by M/WBEs

21. 2007 Bond M/WBE Participation Minority and Women Business Enterprise (M/WBE) Participation Rate – Total Combined Projects

22. 2012 Bond M/WBE Participation Minority and Women Business Enterprise (M/WBE) Participation Rate – Total Design Projects MBE $211,135,171 22.69% Non-M/WBE $618,613,023 66.48% WBE $100,744,353 10.83%

23. M/WBE Participation • Minority and Women Business Enterprise (M/WBE) Activities • Supplier Diversity Bond Workshops – 11 events were held at high schools that are a part of the 2012 Bond Program (November-December) – approximately 250 attendees • Architectural and Engineering Networking Event – held at Carnegie Vanguard (November) – approximately 300 attendees

24. Minority and Women Business Enterprise (M/WBE) Activities, continued HISD Supplier Diversity Advisory Committee • Meets monthly • Members: • Asian Chamber of Commerce • Indo-American Chamber of Commerce • Black Chamber of Commerce • Hispanic Chamber of Commerce • National Association of Minority Contractors • Association of General Contractors • East End Chamber of Commerce • Houston Minority Supplier Development Council • Women’s Business Enterprise Alliance • Women’s Contractor’s Association M/WBE Participation

25. M/WBE Participation • Minority and Women Business Enterprise (M/WBE) Activities, continued • Partnering with M/WBE organizations • Houston Hispanic Chamber Procurement Summit and Business Expo • Women’s Contractor Association Meeting • City of Houston Meet the Buyer • WBEA Corporate Advisory Committee Meeting (monthly) • Greater Houston Business Procurement Forum (monthly) • Government Procurement Connection (City of Houston) • Workshop Wednesdays – first Wednesday of each month • Mentor/Protégé Program (IGPS) with METRO, City of Houston, & POHA • 2013 Hardhat Construction and Business Opportunity Forum (HCC) • Small Business Development Agency Policy Committee with METRO, City of Houston, and POHA (quarterly) • East End Chamber of Commerce (quarterly) • HMSDC Supplier Diversity Committee (monthly) • Global Procurement Seminar • Land Surveyor Networking Event • Houston Hispanic Architect and Engineer Luncheon • General Contractor’s Construction Round Table • Houston Business Expo and Trade Symposium

26. M/WBE Participation HISD Workshops How to Do Business with HISD Workshop – Monthly events designed to educate attendees on HISD related projects Workshop Wednesday: • January 2013 – RFP/RFQ Section by Section Summary • February 2013 – Procurement Services Breakdown of and RFP • March 2013 – Who is Procurement?

27. M/WBE Participation HISD Bond Events Networking Opportunities • Offered 2 series of workshops: “Think it Through Thursday” regarding bond issues Community Engagement • Community workshops to teach participants about responding to proposals and details on the 2012 bond program Round Table – 2012 Bond Program • Participants discussed their qualifications to do business with the district

28. Communications New comprehensive bond website Shared Bond app on homepages of dozens of schools Monthly eNewsletter distributed to more than 2,300 subscribers 10 press releases 40 web stories/blog entries 6 web videos on bond-related topics 50 Twitter posts 35 Facebook posts

29. Communications

30. Conclusion Progressing on schedule and within budget Promoting environmental sustainability Exceeding goals for M/WBE participation Emphasizing community engagement Operating with transparency and accountability

31. Next Steps Additional design team recommendations Site Specific Ed Specs for Group 1 schools complete Design begins and architects meet with Project Advisory Teams Design Charrettes and Eco-Charrette Community meetings Begin contractor selections Summer work for 2007 Bond projects underway