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Grassroots Government Activities Committee Region [Number] CRC. [RVC name] [RVC email] [RVC phone] [Date]. Why?. Member involvement and engagement Guidance and education Broad scope Not U.S.-centric Official structure for these activities

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Grassroots government activities committee region number crc

Grassroots GovernmentActivities CommitteeRegion [Number] CRC

[RVC name]

[RVC email]

[RVC phone]

[Date]


Why?

  • Member involvement and engagement

  • Guidance and education

  • Broad scope

    • Not U.S.-centric

  • Official structure for these activities

    • Discrete emphasis on interactions with local governments

    • Reports to Members Council


Ggac responsibilities
GGAC Responsibilities

GGAC shall be responsible for grassroots activities and issues that relate to local, state and provincial government bodies in areas of interest to ASHRAE members, in order to better coordinate efforts and understanding between ASHRAE grassroots members and local government.


Society ggac structure
Society GGAC Structure

  • Chair

  • First Vice Chair

  • Second Vice Chair

  • Communications Coordinator

  • Fourteen Regional Vice-Chairs

  • BOD ex-officio and Coordinating Officer

  • Advocacy Consultant

  • Staff Liaison


Where does ggac fit in
Where Does GGAC Fit In?

  • Many ASHRAE-relevant policy issues are decided at the at the provincial, state and local level

  • Chapter members are most knowledgeable about their community

  • Establish your chapter as a resource for local decision makers



Communication
Communication

Between chapters/sections/membersand with ASHRAE staff liaison


Coalition building
Coalition Building

“Force multiplier”


Grassroots relationships
Grassroots Relationships

  • Chapters and sections should develop relationships with local chapters of other organizations

    • Institutes of Architects

    • Building Owners and Managers Association

    • International Code Council

    • International Facilities Managers Assn.

    • National Society of Professional Engineers

    • Green Building Councils


Grassroots relationships1
Grassroots Relationships

  • Many Society-level Memoranda of Understanding

    • Formalize scope of relationships between ASHRAE and other organizations

      List of MOUs – updated regularly – available onASHRAE’s website

      https://www.ashrae.org/about-ashrae/policies-and-procedures


Grassroots relationships2
Grassroots Relationships

  • Joint meetings and networking events

  • Regular discussions about possible opportunities for collaboration

    • Technical programming

    • Working with policymakers to speak to ASHRAE core policy concerns that may impact their organizations as well


Connections
Connections

Inventory relationships with policymakers

Include them in events, communications



Engagement with policymakers
Engagement with Policymakers

Serve as clearinghouse of grassroots government adoptions of ASHRAE-endorsed standards, guidelines, and positions


Engagement with policymakers1
Engagement with Policymakers

Encourage active, informed membership by keeping local, provincial and state governments updated on technical issues


Engagement with policymakers2
Engagement with Policymakers

Promote appointment of local members to local, provincial, state, and, beyond North America,national governmental bodies


Limitations
Limitations

If requested by grassroots governmental body to assist in writing or development of regulations, codes, ordinances, or laws, or law, or to participate in advisory group to grassroots government agency, upon BOG approval, go ahead,BUT


Limitations1
Limitations

  • Chapters, sections, and members must not take any action that conflicts with:

    • Society or chapter bylaws

    • Society‐approved documents or publications

    • Any existing Memorandum of Understanding or contractual obligation between ASHRAE and another code or standards writing organization


Limitations2
Limitations

  • Chapters, sections, and members may speak to technical or method‐of‐enforcement aspects of public policy only and must not support of political party or candidate


Limitations3
Limitations

  • Chapters, sections, and members must not jeopardize chapter’s tax status, or cause chapter, section, or member to exceed local, provincial or state limits regarding registration as “lobbyist” or “lobbying organization”


Limitations4
Limitations

  • Chapters, sections, and members must not request or receive any travel or transportation reimbursement (as defined by ASHRAE Travel Policy), nor any reimbursement for time away from regular employment, for activity


No lobbying
NO LOBBYING!

ASHRAE has comprehensive matrix of what constitutes “lobbying” in all U.S. states – and is working to get similar materials for non-U.S. jurisdictions


Lobbying vs advocacy
“Lobbying” vs. “Advocacy”

In the simplest terms…




Lobbying v advocacy2
“Lobbying” v. “Advocacy”

Laws and regulations vary state to state, jurisdiction to jurisdiction, country to country, so consult the law no matter what


Staying out of trouble
Staying Out of Trouble

It is your responsibility to know what can and can’t be done – and to convey the same to your chapter chairs


Limitations outlined
Limitations Outlined

ROB Section 2.433

MCO Section 2.6

GGAC MOP

GGAC Resource Manual

GGAC Public Policy Priorities


Ashrae approved documents
ASHRAE-Approved Documents

  • Published Standards and Guidelines

  • Public Policy Issue Briefs

  • Position Documents

    All are available on ASHRAE website


Management by objectives mbos
Management by Objectives (MBOs)

RVC to fill in as each RVC will assign these to the chapters


Chapter chair responsibilities
Chapter Chair Responsibilities

  • Review Section 2.6 of the MCO

    • Work with the chapter to keep local, provincial and state governments updated on technical issues

    • Inform the chapter members of local, provincial and state government issues

    • Seek the appointment of chapter members to local, provincial and state governmental bodies

    • Maintaining a list of all elected officials in the jurisdictions within the chapter’s geographical boundaries

    • Maintaining a list of appointed or hired government employees who have a role in the enforcement or adoption of local codes or standards relevant to the building sciences


Chapter chair responsibilities1
Chapter Chair Responsibilities

  • Provide tools to train and enable chapter members to effect positive interactions with government entities in their communities

  • Serve as a conduit to keep their chapter leaders, RVC, and the Government Affairs Office staff informed on local governmental activities of interest to ASHRAE

  • Liaising chapter members with educational, advocacy and programs-related groups within ASHRAE

  • Serving as a clearinghouse of grassroots government adoptions of ASHRAE-endorsed standards, guidelines, and positions


Public policy priorities
Public Policy Priorities

ASHRAE standards

“Doing business”

Energy efficiency in the built environment

Future of the profession


Presidential award of excellence
Presidential Award of Excellence

Categories outline Society GGAC priority activities

Should serve as guidance for chapters and sections on how to organize GGAC programming – especially in initial phases


Presidential award of excellence1
Presidential Award of Excellence

ASHRAE’s President-Elect decides the specific point allocations


Presidential award of excellence2
Presidential Award of Excellence

PAOE recognizes and rewards members who perform activities to support ASHRAE initiatives

PAOE Newsletter, Instructions, and Award Descriptions are available at www.ashrae.org



Ggac paoe points 2014 151
GGAC PAOE POINTS 2014-15

POINTS RELATED TO THE PRESIDENTIAL THEME

Efficient use of volunteers’ time:

  • 50 points for establishing and maintaining a chapter Grassroots Government Activities Committee with at least 2 members to promote ASHRAE with state, provincial, and local government.

  • 50 points for grassroots government activities training for chapter officers and future leaders (minimum 1 hour of training) (100 points maximum)

  • 25 points for a Young Engineers in ASHRAE (YEA) member assigned to the Grassroots Government Activities Committee to provide YEA ideas and participation


Ggac paoe points 2014 152
GGAC PAOE POINTS 2014-15

POINTS RELATED TO EFFICIENT CONDUCT OF CHAPTER ACTIVITIES

Administrative and Training Activities

  • 150 points for establishing and annually updating a list of government officials (at any level of government relevant to buildings, engineering or construction, including building officials, school system facility staff, state energy code officials, etc.) along with their contact information. (List must be sent to RVC by October 15.)

    Awards and Submission Activities

  • 100 points for each Chapter Government Activities Award entry into Society competition (each Award entry counted only once)

  • 50 points for each Chapter Government Activities Award entry into Regional competition (each Award entry counted only once)

  • 50 points for each article on a grassroots government activities-related (e.g., state provincial, or local legislative or regulatory issue) published in a chapter newsletter or posted on a chapter website with copy sent to RVC (maximum of two articles per month)


Ggac paoe points 2014 153
GGAC PAOE POINTS 2014-15

Meetings, Presentations or Events

  • 100 points for each announced and promoted or held joint chapter meeting with local, state, or provincial government entity to discuss a built environment or HVAC&R industry-related topic (maximum 1000 points)

  • 100 points for each documented personal contact (meeting) by a chapter member with government officials (at any level of government relevant to buildings, engineering or construction, including building officials, school system facility staff, state energy code officials, etc.) with the goal of promoting ASHRAE related subjects or Chapter goals and objectives, with notification sent to the ASHRAE Government Affairs Office. (Points doubled if the topic is ASHRAE/USGBC/IES, Standard 189.1 or bEQ) (maximum 800 points)

  • 100 points for each National Engineers’ Week or non-US equivalent activity that promotes Engineering

  • 50 points for maintaining a current listing of local and state Energy code(s) for entities within chapter area. Include contacts for people managing the Energy Code(s).

  • 50 points for each Chapter program on the topic of Government Activities (minimum 45 minute presentation; maximum 2; maximum 100 points )


Ggac paoe points 2014 154
GGAC PAOE POINTS 2014-15

RVC Assigns

  • 100 points for the incoming Chapter GGA committee chair attending the GGAC CRC workshop

  • 50 points for planning/goal setting session with RVC (points assigned by RVC by October 1)

  • 10 points for each GGAC meeting to promote using an Energy Code based on ASHRAE standards with Energy Code contacts. Must report to RVC. (maximum 100 points)

  • 0 to 50 points for achieving goals established in the planning/goal-setting session with RVC (points assigned by RVC by June 30)


Government activities award
Government Activities Award

Recognizes a chapter or individual demonstrating outstanding efforts, in state, provincial, and/or local government on technical or policy issues important to ASHRAE

Chapter Chairs submit nominations to the RVC for regional award

Additional information regarding the Award can be found in Section 1 of the GGAC Resource Manual Section I


Engineers week proclamations
ENGINEERS WEEK PROCLAMATIONS

Engineers week is FEBRUARY 22-28, 2015

  • We are working on how do it easily

  • Puts chapters in front of government officials

  • Can be a proclamation from a Mayor, Governor or any other elected official

  • We recommend other activities with E Week as well, visit the NSPE website

    below

    Learn more at:

    http://www.discovere.org/our-programs/engineers-week

    http://www.nspe.org/resources/partners-and-state-societies/national-engineers-week

    MORE TO COME ON THIS!!!


Resources
Resources

  • RVC

  • Other Chapter Chairs

  • Society Staff Liaison (Jim Scarborough [DC Office], [email protected])

  • ASHRAE Government Affairs website (http://www.ashrae.org/government-affairs)

  • ASHRAE’s bi-weekly Government Affairs Update (https://www.ashrae.org/government-affairs/government-affairs-updates)


Society ggac leadership
Society GGAC Leadership

Chair – Bert Phillips ([email protected])

First Vice Chair – Keith Reihl ([email protected])

Second Vice Chair – Rob Craddock ([email protected])

Communications Coordinator – Ashish Rakheja ([email protected])


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