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Vendor Responsibility 101. Conducting and Documenting a Vendor Responsibility Review Fran Macutek – OSC Kellie Brandoline – OSC July 15, 2010. Terms. Vendor – Entity contracting with NYS Agency – State contracting entity Contract – Transaction

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vendor responsibility 101

Vendor Responsibility 101

Conducting and Documenting a Vendor Responsibility Review

Fran Macutek – OSC

Kellie Brandoline – OSC

July 15, 2010

terms
Terms
  • Vendor – Entity contracting with NYS
  • Agency – State contracting entity
  • Contract – Transaction
  • Federal Employee Identification Number – Taxpayer ID Number/TIN
why is vendor responsibility important
Why is Vendor Responsibility Important?
  • Protects agency and State against failed contracts
  • Pro-actively solve and mitigate problems
  • Avoid contracting with non-responsible vendors
  • Protects public funds and promotes fairness
what is a responsible vendor
What is a “Responsible Vendor?”

A responsible vendor is one that has the capacity to fully perform its contractual obligations, and the integrity to justify the award of public dollars.

vendor responsibility factors
Vendor Responsibility Factors
  • Financial & Organizational Capacity
  • Legal Authority
  • Integrity
  • Performance
agency process
Agency Process

Information Collection:

  • Review Vendor Responsibility Questionnaire (VRQ)
  • Conduct Independent Review
agency process1
Agency Process
  • Analyze Information
  • Assess Issues Found
agency process2
Agency Process

Document your assessment on the Vendor Responsibility Profile

agency s review
Agency’s Review

Web Resources

http://www.osc.state.ny.us

assessment
Assessment
  • How does it relate to the contract?
  • Does it impact the vendor responsibility determination?
osc returned non approved
OSC Returned Non-Approved

What do I do now?!

case study
Case Study

Let’s Conduct a Review

additional information
Additional Information
  • Agency Legal Staff
  • State Comptroller
    • www.osc.state.ny.us/vendrep/
    • VendRep Team (OSC Help Desk)
  • Procurement Council
    • http://www.ogs.state.ny.us/procurecounc/pdfdoc/BestPractice.pdf
osc contact
OSC Contact
  • OSC Help Desk
  • VendRep Website
    • www.osc.state.ny.us/vendrep

Thank you!!

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