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Recruitment/Interview Process. Time spent on the recruitment/interview process?. When do you think the interview begins?. Is the recruitment/interview process important?. Recruitment/Interview Process. ASSESS OPERATIONAL NEEDS. What work needs to be performed?.

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Recruitment/Interview Process

Time spent on the recruitment/interview process?

When do you think the interview begins?

Is the recruitment/interview process important?


Recruitment/Interview Process


What work needs to be performed?

What knowledge, skills and abilities?

What education level?

recruitment interview process
Recruitment/Interview Process

Assess Recruitment Strategies

Candidate pools

Besides VPOS consider journals, job fairs or the web

It takes time to develop a solid candidate pool


Recruitment/Interview Process

Screening Strategies

Brief scan of experience

Have Personnel Liaison screen applications


Recruitment/Interview Process

Assess Recruitment Strategies

A Hiring Interview Plan that is comprehensive:

Details logistics and recruitment strategies

Screening criteria with score sheet per candidate

Questions with responses sheet per candidate

Panel Rating Matrix (candidate & panel names & scores)


Recruitment/Interview Process

Assessment Strategies

Interview tools to use

Ask candidates to bring writing samples

Exercises - math/scenario, performance or writing

Questions - situational, behavioral or background


Recruitment/Interview Process


Be Ready – Meet with panel members prior to interview

Take notes on responses and score after each interview

Panel discusses responses and perceptions

Reference checks and Official Personnel File reviews

recruitment interview process1
Recruitment/Interview Process

Official Personnel File (OPF) reviews of candidates who are or have worked for the state:

  • Look for Probe Reports and IDPs
  • Look for Merit Salary Adjustment (MSA) denials
  • Look for Corrective Memorandums
  • Look for anything of adverse actions or disciplinary
  • Look for letters of recommendations
  • Look for letters of commendations or appreciation
recruitment interview process2
Recruitment/Interview Process

Official Personnel File (OPF) reviews (Continued)

  • Ask for leave balances
  • Ask for Personnel Information Management System (PIMS) SCO history:
  • Look for the following codes:
    • A14 – Adverse (demotion)
    • PUN – Adverse Action Salary Decrease (punitive)
    • S20 – Resignation with Fault (unfavorable circumstances)
    • S40/S41 – Termination with Fault / Dismissal
    • S85 – Adverse Action Suspension
    • S90 – Rejection on Probe

Recruitment/Interview Process

Do’s & Don’ts Of Interview Process


  • Ensure the applicant signs the Authority to Release Form
  • Develop job-related questions for interview and reference checks
  • Infuse Core Value Interview questions into interview
  • Listen for “key information” that could be a red flag
  • Keep interview portion to 60 minutes or less
  • Give candidates the questions before/during interview
recruitment interview process3
Recruitment/Interview Process

Do’s & Don’ts Of Interview Process


  • Screen out State Restriction Of Appointments, Super SROA, or reemployment
  • Perform interviews alone
  • Ask questions in protected discriminatory groups
  • Allow someone else to do your interview, reference check or OPF review
  • Diverge from Hiring Interview Plan, i.e.,
    • give impromptu tour or introduce candidate to other staff
recruitment interview process4
Recruitment/Interview Process

Your success depends on the quality and effectiveness of the people you hire

The amount of time spent during hiring process could save time in the discipline process

Handouts include:

Interview Hiring Plan

Core Values interview questions,

websites for sample interview questions,

helpful tips and more

recruitment interview process5
Recruitment/Interview Process

Contact Name and Phone Number:

Assistant Personnel Manager – General

Loretta Dillon – 916-376-5430

Classification and Pay Managers – Recruitment

Lisa York – 916-376-5428

Murray Hubiak – 916-376-5410

Candy Mercado – 916-376-5427

Constructive Intervention Managers – Discipline

Pam Sells – 916-376-5379

Exam Unit Manager – Examination

Liz Gamez – 916-376-5439

Transactions Manager – Pay and Benefits

Susan Wong – 916-376-5433