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DOA ITSD Enterprise Content Management Mike Cochrane DOA ITSD/ Customer Relations 444-0252

DOA ITSD Enterprise Content Management Mike Cochrane DOA ITSD/ Customer Relations 444-0252. ITSD ECM Services. Image Services Content Services Use IBM FileNet Suite of tools. Image Services.

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DOA ITSD Enterprise Content Management Mike Cochrane DOA ITSD/ Customer Relations 444-0252

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  1. DOA ITSDEnterprise Content ManagementMike CochraneDOA ITSD/ Customer Relations444-0252

  2. ITSD ECM Services • Image Services • Content Services • Use IBM FileNet Suite of tools

  3. Image Services • Images captured from paper, electronic documents, microfilm, audio/video files, etc. – over 200 file types supported • Static legal documents are stored per the State Records Committee • Quickly and easily retrieved through a web browser

  4. Content Services • Documents captured from same sources as image services • Capable of full text searching • Has check out/check in and full change control

  5. Why Image ? • Create Records that cannot be changed • Search Capability • Eliminate Filing Cabinets • DLI-BSD eliminating 19 4-drawer filing cabinets • Availability • Via the web • Disaster Recovery

  6. Architecture Image Server Content Server Record Owner Web Server Web User

  7. Customer Examples DOJ – Title & Registration Bureau • Imaging Vehicle Titles & Driver Records • Began Imaging in August 2004 • 10,626,220 pages / 586.57GB

  8. Customer Examples DNR – Water Rights Bureau • Imaging Water Rights Documents • Began Imaging in November 2005 • 2,094,637 pages / 115.62GB

  9. Customer Examples DOJ – Sexual & Violent Offender Registry • Photos – Content Services • Began Adding Photos in July 2001 • Photos linked to SVOR web site

  10. Customer Examples JUD – State Law Library • MT Supreme Court Case Files • Began May 2006 • Public Access via Content & Index Search

  11. For more information:DOA ITSD Service CatalogMINE – ITDOA ITSD Service Desk406-444-2000 or http://servicedesk.mt.gov

  12. Customer Examples FWP – Automated Licensing System • Imaging Hunting License Applications • Began Imaging in July 2000 • 1,882,134 pages / 103.89GB

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