QualityCore –Fall 2014 Update Training August 18, 2014

1. QualityCore –Fall 2014 Update TrainingAugust 18, 2014 Ben Muhlenbruch ACT, Inc. Jennifer Stafford Policy Advisor Kentucky Department of Education Jennifer.stafford@education.ky.gov

2. Agenda • Laying the Foundation for Year Four • Testing Windows and Sessions • Responsibilities and Deadlines • Accommodations • Materials • Group Headers • Test Booklets • Answer Documents • Resources

3. Laying the Foundation for Year Four • Update staff and student accounts • Removal of graduates from Vantage (2014) • KDE/ACT upload/update of student accounts • Preparation for year four • Updated State Course Codes

4. Update Accounts • Creation of new teacher accountshttp://www.act.org/stateservices/kentucky/before.html • Inactivate teacher accounts no longer in the school • Upload student demographics per the layout in Vantage • Addition of new ninth graders

5. Removal of Graduates from Vantage • Graduates will be removed from the Vantage system by ACT in December following graduation dates. • Allows school staff time to print Individual Student Reports. • ACT and KDE will work together to determine when this effort will be complete. Please review the DAC Monday E-mails for additional information about this effort.

6. Create and Upload Students • KDE will extract from Infinite Campus (IC) students enrolled in IC at the high school level within each district. • Be sure student records are updated in IC by September 5. • ACT will create student accounts at the appropriate school. • Student grade levels will reflect current status in IC. • Accounts for students enrolled after this effort will need to be created or moved by the school. Note: Middle school students taking courses for high school credit will not be included.

7. Bulk Student Roster Upload • Function available to add multiple student records to roster(s) via upload. • Detailed instructions are posted to ACT’s KY State Services website and can be found http://www.act.org/stateservices/kentucky/onlinetraining.html • Ad Hoc currently in Infinite Campus for each course • EOC Bulk Roster Registration Algebra II • EOC Bulk Roster Registration Biology • EOC Bulk Roster Registration English II • EOC Bulk Roster Registration U. S. History

8. KDE State Course Codes English II Biology Algebra II U.S. History Biology

9. New KDE Calculator Policy • Students shall not use any calculators with a computer algebra system (CAS), software programs or applications, on tests administered as part of Kentucky’s assessment and accountability system.

10. When students are tested

11. Two Sessions Two separate EOC sessions • Multiple Choice 1 (Paper or Computer) • Multiple Choice 2 (Paper or Computer) School staff may choose to utilize both paper and CBT at the same site. Users must complete both sections using the same mode (paper or CBT) • Sessions are 45 minutes each • Paper sessions are timed by the test administrator. • Computer sessions are timed automatically by the computer.

12. Testing Sessions • Paper Testing: • ALL students must be tested at the same time, in the same content area. • Computer Testing: • Multiple testing sessions can be utilized in a single day. • The first computer based test must begin at the same time as the paper based test. • Note: A 10-15 minute break is allowed between test sessions.

13. Testing Windows (Includes Paper and Computer Testing) • Six EOC test windows per year • August 1-September 12 • September 29-November 14 • December 1-January 16 • February 2-March 13 • March 30-June 12 • June 15-July 17 • Within each window, schools choose a 10-day window (consecutive days) to complete the four tests, including make-up sessions. • Within the 10-day window, schools choose one day per content area. Note: MC1 and MC2 must be given in order on the same day. • May schedule multiple content tests on same day.

14. Non-Traditional Windows (Includes Paper and Computer Testing) • Six EOC test windows per year • August 1-September 12 • September 29-November 14 • December 1-January 16 • February 2-March 13 • March 30-June 12 • June 15-July 17 Within each window, schools choose one dayper student(s) to complete sessions. Note: MC1 and MC2 must be given in order on the same day. • May schedule multiple content tests on same day.

15. Traditional vs. Non-Traditional? • High Schools with only Traditional Courses: Use School’s 10-day window • Alternative Schools with only Non-Traditional Courses: Use State’s broader window • Schools with both Traditional and Non-Traditional Courses: Use both school’s 10-day and State’s broad window

16. Target Dates *Finalize Class Rosters must be completed four (4) weeks and one day prior to testing. Other dates are targets for workload management.

17. Target Dates *Finalize Class Rosters must be completed four (4) weeks and one day prior to testing. Other dates are targets for workload management.

18. Target Dates *Finalize Class Rosters must be completed four (4) weeks and one day prior to testing. Other dates are targets for workload management.

19. Combined MC Test Booklets • Student answer document with embedded student information is located inside the test booklet. • Cover of test booklet contains embedded roster and student information. • Booklets are packed by roster for easy distribution on test day.

20. C: Course A:School Name B: Test Roster Name D: Vantage Test Assignment Roster ID

21. Accommodations • 2014 Inclusion of Special Populations • DACs are responsible for training staff on new regulations • Must have a current IEP, 504 or PSP with accommodations listed

22. Ordering Accommodated Test Materials Order Deadline • This includes ordering of reader scripts. • E-mail Form to QualityCore Customer Services (QualityCoreCustomerSercice@act.org)Form available at: http://www.act.org/stateservices/kentucky/accommodations.html

23. Exemption Types • Medical Exemption choice requires more detailed information, including Date of Diagnosis and Hospitalization. More detailed descriptions are needed for approval. • Extraordinary Circumstance (Other Exemption) choice has open field to enter information. • For both types of exemptions, see the associated Medical Exemption and Extraordinary Circumstance forms on the KDE website. • Procedure Change: SDRR will be open for exemption applications in Fall and remain open throughout the school year.

24. Seating Chart

25. Online Resources/Manuals

26. Test Security • The Kentucky Department of Education (KDE) along with the testing contractor will be doing analysis of student responses and data to determine if possible inappropriate practices have occurred. • All instances of impropriety should be reported • Student • Testing staff

27. Resources • Kentucky QualityCore Websitewww.act.org/stateservices/kentucky • Kentucky Department of Educationhttp://education.ky.gov/AA/distsupp/Pages/EOC.aspx

28. Contact Information ACT KDE • ACT Customer Services: • E-mail: QualityCoreCustomerService@act.org • Phone: (866)764-7228 • Assessment Support and Research: • E-mail: dacinfo@education.ky.gov • Phone: (502) 564-4394 • Jennifer Stafford • E-mail: Jennifer.stafford@education.ky.gov • Lync: Jennifer Stafford, Office of Assessment and Accountability