Doctor s office system
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Doctor’s Office System. Group 3. Monday, December 3, 2007. Project Proposal. Initially, we wanted to design a college recruiting system for the Howard County High School football league Issues encountered: A similar system was already in existence

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Doctor s office system

Doctor’s Office System

Group 3

Monday, December 3, 2007


Project proposal

Project Proposal

  • Initially, we wanted to design a college recruiting system for the Howard County High School football league

  • Issues encountered:

    • A similar system was already in existence

    • The scope was too large (12 different schools to manage)

  • Due to these reasons, we decided to forgo with this proposal


Project proposal1

Project Proposal

  • We then proposed automating Dr. TahooraKawaja’s medical office

  • Business Need:

    • More efficient method of storing patient records

    • Existing “system” was cumbersome and hard to maintain

    • Ability to manage patient information quickly and accurately

  • Benefits:

    • One of our group member’s previously worked at the office and had good knowledge of the “as-is” system

    • Scope: only one entity to work with


Preliminary analysis

Preliminary Analysis

  • Goal: To perform an initial assesement of the medical center in question and to the problems associated with a system wide upgrade.

  • Implementation

    • Analysis of Medical Center daily operations and procedures.

    • Analysis of needs and goals of the medical center staff.

    • Analysis of general solutions to stated needs and goals.


Feasibility analysis

Feasibility Analysis

  • Goal: to provide the office with a Information System which manages patient files, accept electronic payment, and schedule appointments

  • Operational Feasibility

    • Administrative Assistant – schedule patient appointments

    • Dr. Kawaja – produce patient notes and prescriptions

    • Training


Feasibility analysis1

Feasibility Analysis

  • Technical Feasibility

    • Federal regulations

    • Electronic Medical Record (EMR) software

      • Stand-alone

      • Web-based

    • Back-up plans

  • Schedule Feasibility

    • Task scheduling and dependencies

  • Economic Feasibility

    • Projected costs

    • Tangible/Intangible benefits


Requirements analysis

Requirements Analysis

  • Information Gathering Methods:

    • Interviews

      • Physician – learned about overall practice regulations

      • Administrative Assistant – learned about scheduling and payment processes

      • Medical Assistant – learned about referrals, medication and vital collection processes

      • Open-ended questions

    • Questionnaires

      • Distributed to patients

      • Important/interesting statistics


Requirements analysis1

Requirements Analysis

  • Functional Requirements

    • Process-oriented

    • Information-oriented

  • Non-functional Requirements

    • Performance

    • Security

    • Cultural/Political

  • Use cases


System analysis report

System Analysis Report

  • Diagrams:

    • E-R Diagram – illustrates the “as-is” system

    • Data Flow Diagram – illustrates proposed system

  • Information Gathering

    • Observation by group members

      • Physical locations

      • Documents and files

    • Interviews with office staff

    • Questionnaires filled by patients


System analysis report1

System Analysis Report

  • Business Rules

    • Current Rules

      • HIPAA

      • Privacy Rule

    • Organizational Rules

    • Implementation

      • Electronic Health Transactions


System design report

System Design Report

  • Packaged vs. Custom solution

  • Web-based EMR

    • Common features

    • Elysium EMR Lite

      • Specific features

    • Aquifer EMR

      • Specific features

  • Alternate Solution Feasibility


System design report1

System Design Report

  • Alternative matrix chart

  • Decision on appropriate solution

  • Hardware/software required


Lessons learned

Lessons Learned

  • Importance of communication within our group

  • Dividing tasks within deliverables instead of assigning one to each member

  • Maintaining good relationship with our clients


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