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Doctor’s Office System. Group 3. Monday, December 3, 2007. Project Proposal. Initially, we wanted to design a college recruiting system for the Howard County High School football league Issues encountered: A similar system was already in existence

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doctor s office system

Doctor’s Office System

Group 3

Monday, December 3, 2007

project proposal
Project Proposal
  • Initially, we wanted to design a college recruiting system for the Howard County High School football league
  • Issues encountered:
    • A similar system was already in existence
    • The scope was too large (12 different schools to manage)
  • Due to these reasons, we decided to forgo with this proposal
project proposal1
Project Proposal
  • We then proposed automating Dr. TahooraKawaja’s medical office
  • Business Need:
    • More efficient method of storing patient records
    • Existing “system” was cumbersome and hard to maintain
    • Ability to manage patient information quickly and accurately
  • Benefits:
    • One of our group member’s previously worked at the office and had good knowledge of the “as-is” system
    • Scope: only one entity to work with
preliminary analysis
Preliminary Analysis
  • Goal: To perform an initial assesement of the medical center in question and to the problems associated with a system wide upgrade.
  • Implementation
    • Analysis of Medical Center daily operations and procedures.
    • Analysis of needs and goals of the medical center staff.
    • Analysis of general solutions to stated needs and goals.
feasibility analysis
Feasibility Analysis
  • Goal: to provide the office with a Information System which manages patient files, accept electronic payment, and schedule appointments
  • Operational Feasibility
    • Administrative Assistant – schedule patient appointments
    • Dr. Kawaja – produce patient notes and prescriptions
    • Training
feasibility analysis1
Feasibility Analysis
  • Technical Feasibility
    • Federal regulations
    • Electronic Medical Record (EMR) software
      • Stand-alone
      • Web-based
    • Back-up plans
  • Schedule Feasibility
    • Task scheduling and dependencies
  • Economic Feasibility
    • Projected costs
    • Tangible/Intangible benefits
requirements analysis
Requirements Analysis
  • Information Gathering Methods:
    • Interviews
      • Physician – learned about overall practice regulations
      • Administrative Assistant – learned about scheduling and payment processes
      • Medical Assistant – learned about referrals, medication and vital collection processes
      • Open-ended questions
    • Questionnaires
      • Distributed to patients
      • Important/interesting statistics
requirements analysis1
Requirements Analysis
  • Functional Requirements
    • Process-oriented
    • Information-oriented
  • Non-functional Requirements
    • Performance
    • Security
    • Cultural/Political
  • Use cases
system analysis report
System Analysis Report
  • Diagrams:
    • E-R Diagram – illustrates the “as-is” system
    • Data Flow Diagram – illustrates proposed system
  • Information Gathering
    • Observation by group members
      • Physical locations
      • Documents and files
    • Interviews with office staff
    • Questionnaires filled by patients
system analysis report1
System Analysis Report
  • Business Rules
    • Current Rules
      • HIPAA
      • Privacy Rule
    • Organizational Rules
    • Implementation
      • Electronic Health Transactions
system design report
System Design Report
  • Packaged vs. Custom solution
  • Web-based EMR
    • Common features
    • Elysium EMR Lite
      • Specific features
    • Aquifer EMR
      • Specific features
  • Alternate Solution Feasibility
system design report1
System Design Report
  • Alternative matrix chart
  • Decision on appropriate solution
  • Hardware/software required
lessons learned
Lessons Learned
  • Importance of communication within our group
  • Dividing tasks within deliverables instead of assigning one to each member
  • Maintaining good relationship with our clients
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