Introduction . Auditing the Management System Why audits are conducted What we audit How we conduct audits How results are used to verify system implementation
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1. Auditing the HS&E Management System Janey Featherly
June 8, 2005
2. Introduction Auditing the Management System
Why audits are conducted
What we audit
How we conduct audits
How results are used to verify system implementation & effectiveness
How results drive continual improvement
3. Why Audits are Conducted Ensure we meet the commitments of our HS&E Policy Statement
Ensure the Health and Safety of Employees
Protect the Environment
Ensure Compliance with Legal, Business and Client Requirements.
4. What We Audit HS&E Management System Structure
Level 2 and local Level 3 procedures
Goals & Plans
Legal, Business and Client Requirements.
International and Industry standards
6. How we conduct the audit 3 Basic techniques are used
Documentation & Records
Observation of performance and conditions
Interviews with managers, supervisors and employees
7. Documentation & Records Risk & Impact Assessment
Legal, Business & Client Requirements
Operational Control Procedures
Emergency Response Plans
8. Performance & Conditions Observation of work being conducted
Performance of work against established procedures.
Tour of the site
Condition of the workplace to verify adequate controls are in place.
9. Interviews Managers and employees are interviewed to assess system elements
Structure and Responsibility
10. Auditing Tools Pre-Audit Questionnaire
11. Auditing Tools Checklists
Are consistently used for all audits
Verification methods are included on the checklists
Are shared with locations prior to the audit
Via internal website
12. Auditing Tools HS&E MS Checklist is used to
Assess implementation and conformance by element & operational control procedures
Facilitates report preparation
Document noteworthy efforts & best practices
13. Auditing Tools Interview Checklist
Use to evaluate the status of elements
Structure & Responsibilities
14. Audit Reports Results are documented in reports which include:
Scope and Methodology
Recommendations & Strategies for Corrective Actions
15. Continual Improvement Audit results are monitored in the following ways:
Lead Auditor follow-up and communication on Corrective Action Plans
Audit results are collected in a database for trending & identification of improvement opportunities
Noteworthy efforts are analyzed to determine Best Practices which can be shared between locations
16. Continual Improvement Auditor Follow-up
Corrective Action Plans
Review to ensure appropriate actions to prevent re-occurrence
Verification of implementation and effectiveness
17. Continual Improvement Trend analysis are conducted on audit results and reported to the HS&E Steering Committee to determine appropriate levels of action.
Division or product line specific issues
18. Continual Improvement Noteworthy efforts are reviewed by a Cross-Divisional audit team to determine Best Practices.
Best Practices are communicated via HS&E Internal Website.
19. Conclusion Audits are conducted to ensure we meet the commitments made in our HS&E Policy Statement.
They are used as a means of communication to drive continual improvement through education and employee involvement.
Sharing Best Practices.