P20 & CTE – The Perfect Match

1. P20 & CTE – The Perfect Match NACTEI Conference May 17, 2012 Presented by: PhouangSixiengmay Hamilton Carol Jenner

2. Presentation Overview 4 WA St. CTE Program Office K12 SLDS & P20W SLDS in WA St 1 2 3 5 Unique Aspects of CTE in WA St Collaboration Amongst Various Agencies Data Elements on CTE Students

3. Washington State CTE Program Office

6. Meet our Secondary Education Staff

9. Collaboration Amongst Various Agencies

10. ERDC Memorandum of UnderstandingResponsibilities and Principles for Sharing and UsingP-20 and Workforce Data Complete document: www.erdc.wa.gov/datasharing/pdf/workgroup/mou_final_201109.pdf • The ERDC provides cross-sector, linked data to all data consumers in a consistent, transparent way. • ERDC maintains the P-20 and workforce data warehouse. • Protecting the privacy of individuals is a priority. • Partner agency data contributors (at the state and local levels) are experts at understanding and explaining the data. • Common understanding and use of data increases its value.

11. K12 SLDS & P20W SLDS in Washington State

12. Data Governance Office of Financial Management Education Research & Data ERDC Guidance Committee Agency directors or deputies from agencies contributing data Research & Reporting Coordination Committee Data Custodians Committee Data Stewards Committee Experts directly familiar with data from their agency used in research. Technical experts responsible for the technical delivery of data to and from the warehouse. Policy experts who interact with agency decision-makers, stakeholders, and researchers. ERDC is represented on K-12 Data Governance Committee ERDC coordinates P-20 Data Governance

13. WashingtonEducation Research & Data Center • Created in 2007 when lack of longitudinal data spanning education sectors was recognized • Based in a research division of the governor’s budget agency (unit-level postsecondary data system is there, too) • Work is responsive to “critical questions” identified by stakeholders • CTE questions that span sectors fit perfectly into ERDC agenda

14. Washington’sP-20/Workforce Data System • Research-oriented • Focuses on all students – including dropouts and those who leave college before receiving a degree or certificate • K-12 SLDS feeds into the P-20W SLDS • An “enterprise” approach: full early learning, K-12, postsecondary, workforce +more • Cohorts can originate in any sector and tracked forward or backward • Designed for single-year (Perkins 5S1) or multi-year follow-­up

15. OSPI Public K-121999-current SBCTC Community & Technical Colleges 2003-current K-12 teachers and other staff Early learning providers UW, WSU, CWU, EWU, TESC, WWU Public Baccalaureates 1999-current DEL State-Funded Early Childhood 2000-current Washington P-20 Education/Workforce Core Data ESD Workforce (Wage data, Claimant Data, Employers) National Student Clearinghouse P-20 Longitudinal Data Elements OSPI = Office of Superintendent of Public Instruction DEL = Department of Early Learning ESD = Employment Security Department SBCTC = State Board for Community & Technical Colleges

16. CTE Follow-Up in Washington FEDES = Federal Employment Data Exchange System UI = Unemployment Insurance • 5S1 Secondary Placement • Numerator: Number of CTE concentrators leaving secondary education and placed in postsecondary education, advanced training, military, or employment in a specific post-exit quarter P-20W data sources: public postsecondary enrollment in Washington, National Student Clearinghouse for private and out-of-state postsecondary enrollment, FEDES* for military, Washington UI* wage for in-state employment • Denominator: Total number of concentrators who left secondary education

17. Thinking Beyond the Required Reports • Employment as an outcome: • Perkins 5S1 measure and TechPrep follow-up • Do graduates enter the workforce immediately after leaving high school? • What are the postsecondary enrollment characteristics of CTE students? Do they vary by career cluster? • What are CTE students doing 6 years after leaving high school?

18. High School Students in the Workforce • Employment status of students while enrolled in high school: • How many students were employed during the school year? • How many hours per week did they work? • How much did they earn? • How did workforce participation relate to grades, postsecondary enrollment, and persistence in postsecondary enrollment?

19. P-20W Information Back to K-12 P-20W Outcome Counts Percent

20. Unique Aspects of CTE in Washington State

21. Dual credit opportunity • Use of administrative data for student placement • Student Enrollment & Reporting System (SERS) Postsecondary (TechPrep) • Articulation Agreements

22. Specific Data Elements on CTE Students

23. CEDARS and P210 Voc ReportThe Comprehensive Education Data and Research Systems (CEDARS) • Districts submit individual student, teacher and course information on a frequent basis • P210 & P210 Voc Report • Data elements for Perkins requirements are pulled from CEDARS • Districts verify and certify all data submitted for the CTE students enrolled for the reported year

24. CEDARS Outcomes • CEDARS has reduced redundancy in reporting from districts • Allows OSPI to generate and consolidate reports for district viewing • New reports, in the planning stages, in CEDARS will provide summarized views of course, teacher and grade history information 24

25. CEDARS Data Files A–Location File • Location File • Student Demographics •  Student Enrollment Information • Course Catalog • Student Schedules* • Grade History B–District Student File (demographics) C–School Student File (enrollment) D–Course Catalog E-Student Schedules H-Grade History 25

26.  Program Participation • ~ Bilingual • ~ Special Education • Other Programs • Staff Demographics & • Certification Numbers* • Staff Schedules I- Other Program Participation J–Student Bilingual Programs K–Student Special Education Programs F-Staff Demographics G-Staff Schedules L–Ethnicity File M-Race File • Beginning with the 2012-13 school year Absence (File N) & Discipline (File P) files will be added. 26

27. State Course Codes… mapped to CIP Codes

28. CEDARS Grade History File Data Elements • Element H04 – State Student ID (SSID) • Element H05 – Location ID • Element H06 – Staff ID • Element H07 – Course ID • Element H08 – Course Title • Element H09 – Grade Level Code • Element H10 – Letter Grade • Element H11 – Credits Attempted • Element H12 – Credits Earned

29. CEDARS Grade History File Data Elements, cont’d • Element H13 – Course Designation Code • Element H14 – Content Area Code • Element H15 – State Course Code • Element H16 – (AP) and (IB) Code • Element H17 – (CIP) Code Number • Element H18 – Term End Date • Element H19 – Term

30. CEDARS Grade History FileData Elements for CTE Students • CTE Grade History File data elements – • Element H17 – Classification of Instructional Code # • Element H20 – Is the Student a Career and Technical Education (CTE) Program Completer? • Element H21 – Did Student Receive a State or Nationally Recognized Industry Certification? • Element H23 – Is Tech Prep Completer? • Element H24 – Did the Student Take or Pass a State or Nationally Recognized Assessment of Technical Skills and Knowledge?

31. RESOURCES • http://www.k12.wa.us/CEDARS/Manuals.aspx • Manual • Appendices • CIP Codes with Data Mapping (excel) • Guidance • http://www.erdc.wa.gov/ • ERDC publications and presentations • ARRA P-20 SLDS Grant activities

32. Carol JennerEducation Research and Data CenterCarol.Jenner@ofm.wa.gov Phouang Sixiengmay HamiltonWashington State CTE Program Officephouang.hamilton@k12.wa.us Contact Information