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Providing Financial Services and Support

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HEKTOEN ACCOUNTING DEPARTMENT. Providing Financial Services and Support. Accountants aren\'t boring people. They just get excited over boring things. There are just three types of accountants: those who can count and those who can\'t. Hektoen Accounting Department.

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Presentation Transcript
slide1

HEKTOEN

ACCOUNTING DEPARTMENT

Providing

Financial Services

and Support

slide3

There are just three types of accountants:

those who can count

and those who can\'t.

accounting functions
Accounting Functions:
  • General Ledger Functions:
  • Aretha Tatum (Accounting Manager)
  • General Ledger Accounting Inquiries
  • Month End Adjusting and Closing Entries
  • Salary Reallocation & Payroll Adjustments
  • Internal Cost & Revenue Transfers Between Funds
  • Historically – Produced GL Reports & Trial Balances
  • Presently – HECTOR Online Reporting
  • Cost Reimbursement Preparation for all Federal Grants
  • Quarterly 272 Reports
  • Annual Financial Status Reports – (FSR 269)
  • Advance Clearing & Daily Cash Deposits
  • Sandra Coronado (Staff Accountant)
  • Cash Receipts Entries (Inquiries)
  • Accounts Receivable Journal Entries
  • Indirect Cost Allocations
  • Maintain Payroll Advances & Cash Advance Clearing Accounts
slide6

Accounting Functions:

  • Accounts Payable Functions:
  • Alicia Jones (Accounts Payable Manager)
  • Process All Check Requests and Vendor Invoices
  • Produce 1099 Year End Tax Forms
  • Stop Payments, Void, and Cancelled Check Inquiries
  • Maintain Grant Files For All A/P Submitted Documentation
  • Lavenia Bell (Accounts Payable Specialist)
  • Purchase Orders
  • Vendor Invoices & Check Requests
  • Establish New Vendor Files
  • Process Vendor Credit Applications
  • Answer Inquiries Related to Purchase Order Requisitions
accounting functions1
Accounting Functions:

Reporting & Billing Functions:

Renee Brown

(Accounting Reporting & Billing Manager)

Responsible for Processing All Billings & Financial Reporting

(Except: City of Chicago Grants & Direct Federal Funded Grants)

Nicole DeJoris

(Temporary Assistant)

types of accounting reports
Types of Accounting Reports
  • Expanded General Ledger Detail
  • Year To Date Trial Balance (Summary)
  • Budget To Actual Report

(Hector Online Reporting)

policies procedures
Policies & Procedures

Cash/Check Advance Policy

Purchase Order Policy

Check Request Policy

Cost/Revenue Transfer Policy

summary
Summary
  • Structure of the Accounting Department
  • Staff Responsibilities
  • Policies & Procedures
  • Contact Information
hektoen accounting department
Hektoen Accounting Department
  • Financial Information
  • Financial Service and Support
  • Serving the Medical & Research Community
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