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HEKTOEN ACCOUNTING DEPARTMENT. Providing Financial Services and Support. Accountants aren't boring people. They just get excited over boring things. There are just three types of accountants: those who can count and those who can't. Hektoen Accounting Department.

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Providing Financial Services and Support

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Providing financial services and support

HEKTOEN

ACCOUNTING DEPARTMENT

Providing

Financial Services

and Support


Providing financial services and support

Accountants aren't boring people. They just get excited over boring things.


Providing financial services and support

There are just three types of accountants:

those who can count

and those who can't.


Providing financial services and support

Hektoen Accounting Department


Accounting functions

Accounting Functions:

  • General Ledger Functions:

  • Aretha Tatum (Accounting Manager)

  • General Ledger Accounting Inquiries

  • Month End Adjusting and Closing Entries

  • Salary Reallocation & Payroll Adjustments

  • Internal Cost & Revenue Transfers Between Funds

  • Historically – Produced GL Reports & Trial Balances

  • Presently – HECTOR Online Reporting

  • Cost Reimbursement Preparation for all Federal Grants

  • Quarterly 272 Reports

  • Annual Financial Status Reports – (FSR 269)

  • Advance Clearing & Daily Cash Deposits

  • Sandra Coronado (Staff Accountant)

  • Cash Receipts Entries (Inquiries)

  • Accounts Receivable Journal Entries

  • Indirect Cost Allocations

  • Maintain Payroll Advances & Cash Advance Clearing Accounts


Providing financial services and support

Accounting Functions:

  • Accounts Payable Functions:

  • Alicia Jones (Accounts Payable Manager)

  • Process All Check Requests and Vendor Invoices

  • Produce 1099 Year End Tax Forms

  • Stop Payments, Void, and Cancelled Check Inquiries

  • Maintain Grant Files For All A/P Submitted Documentation

  • Lavenia Bell (Accounts Payable Specialist)

  • Purchase Orders

  • Vendor Invoices & Check Requests

  • Establish New Vendor Files

  • Process Vendor Credit Applications

  • Answer Inquiries Related to Purchase Order Requisitions


Accounting functions1

Accounting Functions:

Reporting & Billing Functions:

Renee Brown

(Accounting Reporting & Billing Manager)

Responsible for Processing All Billings & Financial Reporting

(Except: City of Chicago Grants & Direct Federal Funded Grants)

Nicole DeJoris

(Temporary Assistant)


Types of accounting reports

Types of Accounting Reports

  • Expanded General Ledger Detail

  • Year To Date Trial Balance (Summary)

  • Budget To Actual Report

    (Hector Online Reporting)


Policies procedures

Policies & Procedures

Cash/Check Advance Policy

Purchase Order Policy

Check Request Policy

Cost/Revenue Transfer Policy


Accounting department contact information

Accounting Department Contact Information


Summary

Summary

  • Structure of the Accounting Department

  • Staff Responsibilities

  • Policies & Procedures

  • Contact Information


Hektoen accounting department

Hektoen Accounting Department

  • Financial Information

  • Financial Service and Support

  • Serving the Medical & Research Community


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