Safety & Workers’ Compensation Coordinator’s Meeting Tuesday, October 27, 2009 8:30AM – 11:00AM

1. Safety & Workers’ Compensation Coordinator’s Meeting Tuesday, October 27, 2009 8:30AM – 11:00AM 8:30 Welcoming Remarks *Candy Clarke Aldridge 8:40 Opening Remarks *Ramiro Cano Update of revision on Employee Safety and Health A.P. 2-21 9:00 Guest Speaker *Introduction – Kim A. Smith *Kathleen Maness, MS Chevron Compliance Officer (Bio) Successful Hazard Mitigation Through Program Management 9:45 Break 10:00 Safety * Citywide Injury Review – Kim A. Smith * Strain Or Injury By – Doug Wellhausen * Struck Or Injured By – James Snow * Fall Or Slip Injury – Doug Wellhausen * Exposure – James Snow 11:00 Closing Remarks * Kim A. Smith

2. Safety & Workers’ Compensation Coordinator’s Meeting October 27, 2009 “ Get Your Safety Fix”

3. Ramiro Cano Human Resources Department Assistant Director Opening Remarks

4. Guest Speaker Kathleen Maness, MS Chevron Compliance Officer Successful Hazard Mitigation Through Program Management

5. Break 15 Minutes

6. Safety City Wide Injury Review Kim A. Smith, HR Division Manager Doug Wellhausen, HR Safety Officer James Snow, HR Safety Officer

7. FY2009 Cause of Injury 74%

8. City Wide New Claims Incurred FY2009 • Total City Wide Claims – 2,393 • Total Incurred of City Wide Reported Claims - $7,675,686 • Top 4 Claim Category – 1,760 • Top 4 Causes of Injuries make up 74% of the claims • Total Incurred for Top 4 Causes - $5,425,423

9. Strain Or Injury By

10. Strain Or Injury By $2,144,236.95 24% $924,858.39 209 $402,938.34 $396.617.60 136 95 $136,125.43 $109,002.07 32 $62,133.65 14 29 $43,920.64 $38,927.60 28 9 $29,713.23 25 Library Other Departments SWD PWE GSD HPD HAS HFD Parks

11. What are Strains? Strains are injuries that affect muscles or tendons Occur in response to a quick tear, twist, or pull of the muscle What are Sprains? Sprains are injuries that affect ligaments Occur in response to a stretch or tear of a ligament

12. Strains / Sprains Causes Physical Exertion, especially in awkward positions Bending at the waist when lifting Holding/Carrying loads away from the body Twisting the body when lifting or lowering objects Over-reaching Repeated Forceful Gripping

13. Possible Solutions Review/Update/Develop - your “Strain/Sprain” prevention policy/program Eliminate unnecessary lifting Shorten the distances that material must be moved Eliminate barriers such as the sides of bins or boxes MechanizeLifting – use truck mounted lifting devices at job sites to remove tools and equipment from trucks Train employees on strain/sprain hazards Modify the Job - to fit the worker’s capabilities Reduce Stress on the body – change postures frequently during tasks

14. Decrease your accidents and cost.

15. Struck Or Injured By

16. Struck Or Injured By $1,422,676.31 19% $1,075,026.86 185 $112,249.66 $98,779.15 75 $62,274.06 61 $38,683.34 23 37 $25,186.75 33 $4,513.92 $3,235.72 12 $2,726.85 21 5 Parks SWD PWE HPD HAS HFD GSD Health Other Departments

17. Struck or Injured By Struck By or Striking against objects is a common cause of workplace injury. Incidents of this type include: Bumping intodoors, desks, file cabinets, other people while walking Striking against sharp objects such as office machines, or workplace equipment Dropping equipment, tools, or other heavy objects on feet Falling objects from overhead (ex. Storage of items above eye level, ballasts/lighting, wires (communication and electrical), tree limbs)

18. Possible Solutions Review/Update/Develop - “Hazard Identification” policy/program to increase awareness and/or Office Safety Rules Eliminate the storage of heavy materials higher than 4 feet Pay Attention to where you are walking and what is around you Eliminate poor work habits (complacency reduces awareness) Train employees to report hazards Watch Ahead - Discourage employees from carrying objects that impede or block the range of vision Reportunsafe conditions such as sharp edges, overloaded shelves, and low hanging cables or wires (Contact 311) Wear PPE that is appropriate for the task (i.e. hard hat for overhead or elevated work)

19. Fall Or Slip Injury

20. Fall Or Slip By $1,771,305.79 16% $612,887.90 85 $535,244.63 $263,712.32 100 $93,939.14 58 $81,221.56 19 $69,153.67 6 26 $48,604.91 35 $33,837.47 $33,154.19 42 11 Health Parks PWE HPD HEC HAS HFD Library Other Departments

21. Falls Account for the Most Hospital Visits 7.2 million Annually More Than Motor Vehicle Accidents (US) One Out of Every Five Hospital Visits

22. What is a Trip Hazard? A trip hazard is defined as a change in elevation in a walkway (that is not a ramp or stairway) of ¼ inch or higher

23. Slip/Fall Causes Underlying Principles of Slip/Falls Expectations You expect the floor to be dry You expect a clear path – no trip hazards You expect the elevator to stop level with the floor

24. Slip/Fall Causes Transitions in walking surfaces Trip Hazards Wet/Slippery surfaces Walking surfaces with low co-efficiency of friction Improper use or damaged ladders

25. Slip/Fall Solutions Review/Update or Develop a “Slip/Fall” prevention policy/program Evaluate floors, stairs, parking lots, sidewalks, and other walkway surfaces Determine the adequacy of handrails, stairs, and ladders Assess the adequacy, reliability, and appropriateness of lighting Ensure unsafe conditions are reported/corrected Evaluate the need for an effective safety footwear program Install nonskid floor coatings and mats in slippery or heavy traffic areas Use contrasting colors to indicate changes in elevation

26. Decrease your accidents and cost.

27. Absorption/Exposure 15%

28. Absorption/Exposure $87,204.94 15% $59,342.94 204 $14,227.93 52 $8,527.52 50 $2,609.55 8 $1,197.06 19 $1,160.18 $139.76 6 $0 $0 7 2 1 Health Parks Other Departments SWD PWE HPD HAS HFD GSD

29. Exposure We have identified the most common categories of Exposure incidents: Inhalation Ingestion Absorption Thermal Stress Noise

30. Possible SolutionsExposures (Absorption, Ingestion, Inhalation) Review/Update/Develop Worksite Specific Hazard Communication (HazCom), Bloodborne Pathogen, and other General Awareness Plans/Programs Evaluate chemicals in the workplace annually; Substitute with safer/less hazardous products Determine the appropriate chemical or product for the job Review Material Safety Data Sheets (MSDSs) with the employee prior to using any chemical in the workplace. Ensure unsafe conditions are reported/corrected Provide employees with appropriate PPE for the job, task, or process. Inspect all PPE for wear and tear before use and after use; report damaged PPE. Use labels and warning signs to identify potentially hazardous processes, areas, products, etc.

31. Possible SolutionsExposures (Thermal) Review/Update/Develop a “Thermal Stress/Inclement Weather” Plan/Program outlining methods to decrease the potential exposure Warn employees of extreme weather conditions (i.e. Hot/Cold/Raining) Identify extreme weather conditions that warrant immediate precautionary measures Ensure unsafe conditions are reported/corrected Communicate through Weather Bulletins or Safety Tailgates Hydrate ensure you are getting adequate fluid intake (e.g. Gatorade, Water) Reduce exposure through micro-breaks and specified work-rest cycles. Be alert of changing weather conditions and employee thermal symptoms Use appropriate Equipment/Clothing (e.g. Clothing, Hats, Glasses, Rain Gear)

32. Possible SolutionsExposure (Noise) Review/Update/Develop a “Hearing Conservation” Plan/Program outlining methods to decrease the potential exposure Warn employees of hazardous noise areas and equipment through labels and signs Identify hazardous noise producing equipment or tools with a Sound Level Meter Ensure unsafe conditions are reported/corrected Communicate the importance of hearing protection for employees using hazardous noise producing equipment or tools Monitor exposed employees though Baseline and annual Audiometric Testing Reduce employee exposure by limiting or reducing the amount of time in/around hazardous noise areas or equipment Use appropriate PPE (e.g. ear muffs, disposable inserts) to reduce the noise levels below the 8-hour Time Weighted Average (8-hr TWA) of 85 dBA

33. City Wide New Claims Incurred FY2009

34. HR Central Safety Office is here for departments and management to reduce their overall accidents by assisting in the development of policies, guidelines, and procedures. Give us a call to help you. 713-837-9346

35. Tentative Safety & Workers’ Compensation Coordinator’s Meeting March 30, 2010 EB Cape Center

36. Lead the Way with Safety