Team managing your project
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TEAM: Managing your Project. Keeping your project data accurate from start to finish. TEAM:Tracks FTA program funds. (non-administrative). Where they come from (operating budgets) Who they go to (recipients) What they are used for (projects) By Schedule (milestones) By Activity (budgets)

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TEAM: Managing your Project

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Team managing your project

TEAM: Managing your Project

Keeping your project data accurate from start to finish


Team tracks fta program funds

TEAM:Tracks FTA program funds

(non-administrative)

  • Where they come from (operating budgets)

  • Who they go to (recipients)

  • What they are used for (projects)

    • By Schedule (milestones)

    • By Activity (budgets)

  • Reservations & Obligations (promised & dedicated amounts)

  • Disbursements (payments)


Project types

Project Types

  • Program Grants (Formula Program, New Starts, Capital Program)

  • Cooperative Agreements (Hire a contractor to do a project that has significant Federal Involvement)

  • Contracts/Procurements (Hire a contractor to do a project)

  • General Working Agreements (Volpe)

  • Inter-agency Agreements (Outside DOT)

  • Intra-agency Agreements (Within DOT)


Approval package

Approval Package

  • Differ by project type (inter/intra agency, grant, procurement, etc)

  • Templates on FTANet/Electronic Forms/TEAM Forms

  • Includes:

    • Approval memo

    • Statement of Work

    • Government Cost Estimate


Team project life cycle

TEAM Project Life Cycle

TEAM Training: From Application to Obligation

Project application created

Project number assigned

Signoffs and Approvals

Operating budget money is reserved

Project awarded

Project award executed

Project managed

Project closed

TEAM Training: Data Analysis

TEAM Training: Project Management


Parts of the project application

Parts of the Project Application

  • Project Information

    • program, costs, contact info, etc.

  • Budget

    • detail the tasks and their costs

  • Milestones

    • schedule of deliverables

  • Environmental Findings

    • required classification

  • Fleet Status

    • for transit agency grants

  • Attachments (approval package, etc.)


Managing the project in team

Managing the Project in TEAM

  • Report on Progress

    • Schedule = Milestones/Progress

    • Financial Progress = Financial Status Report

    • Comments & Signoffs

  • Modify project components

    • Schedule = Milestones/Progress

    • Activities = Revise Project Budget

    • Scope & Budget = Create Amendment

  • Close when complete = New Close Out Process


Getting help

Getting Help

  • TEAM Home Page

    • User’s Guide

    • Training Schedules

    • Activity Line Item Tree (ALI Codes)

    • TEAM Guidance-HQ

  • Approval Package Templates

    • FTANet/Electronic Forms/Team Forms (Linda Sorkin)

  • [email protected]


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