Award review negotiation etc
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Award Review, Negotiation, Etc. Mary E. Schmiedel, JD, CPCM Georgetown University Monique Anderson University of Maryland Tolise Miles Children’s National Medical Center. Basics of Award Review. Verify PI & institutional information Period of performance

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Award review negotiation etc

Award Review, Negotiation, Etc.

Mary E. Schmiedel, JD, CPCMGeorgetown University

Monique Anderson

University of Maryland

Tolise Miles

Children’s National Medical Center


Basics of award review

Basics of Award Review

Verify

PI & institutional information

Period of performance

Amount awarded & accuracy of budget

Award terms and conditions

Research terms

Agency specific

Problematic terms

Prior approvals


Terms and conditions

Terms and Conditions

Cost Sharing

Is the award subject to the NIH salary cap?

Does PI have an academic year salary in excess of $134,775?

Did any section of the proposal include references to amounts or percentages of effort that will be covered by your institution?

Carry forward of unobligated balances

FDP members should have automatic authority

Export Controls & OFAC Compliance

Are there any restrictions on publications or participation of foreign nationals?

Will the project involve travel to foreign countries subject to OFAC embargoes or sanctions?


Terms and conditions1

Terms and Conditions

FFATA – Federal Financial Accountability & Transparency Act

Requires that subawards be reported into www.fsrs.gov

Do you require that the subawardee institution have a DUNS number and sign the agreement first?

E-Verify

Applicable to federal contracts over $100K

Requires expedited I-9 process

What is your institution’s process?


Terms and conditions2

Terms and Conditions

NIH Public Access Policy

Requires that any peer reviewed manuscript that is funded in whole or part with NIH funds be deposited with PubMed Central upon acceptance for publication

Conflict of Interest (COI)

NIH & NSF require disclosures of conflict of interest

If personnel have conflicts, conflict management plan must be in place prior to expenditure of NIH award funds

NIH must be notified of any conflicts


Terms and conditions3

Terms and Conditions

Human Subjects

Has the project been approved by the IRB?

Have all relevant project personnel completed training in the protection of human subjects?

Does the human subjects research start right away or is it delayed (so that IRB approval is secured later)?

Responsible Conduct of Research (RCR)

Requirement for training in the responsible and ethical conduct of research be provided to postdocs, graduate and undergraduate students funded by NSF

Does your institution participate in CITI?

Training modules for COI, human subjects and RCR


Terms and conditions4

Terms and Conditions

Collection/storage of protected data

Is a data use agreement involved?

Does your PI understand that data use agreement applies only to the signing institution so if he/she moves to another institution or another location within the University, a new or updated agreement may be required

Ownership of intellectual property (IP)

Are there any restrictions in the award?

Does the award require that any IP be made available to the public without restriction?

Confidentiality provisions – may present publication issues

Are the links to all the websites correct so that you are sure what other terms apply?


Terms and conditions5

Terms and Conditions

FFATA – Federal Financial Accountability & Transparency Act

Requires that subawards be reported into www.fsrs.gov

Do you require that the subawardee institution have a DUNS number and sign the agreement first?

E-Verify

Applicable to federal contracts over $100K

Requires expedited I-9 process

What is your institution’s process?


Terms and conditions6

Terms and Conditions

FFATA – Federal Financial Accountability & Transparency Act

Requires that subawards be reported into www.fsrs.gov

Do you require that the subawardee institution have a DUNS number and sign the agreement first?

E-Verify

Applicable to federal contracts over $100K

Requires expedited I-9 process

What is your institution’s process?


Terms and conditions7

Terms and Conditions

Human Subjects

Has the project been approved by the IRB?

Have all relevant project personnel completed training in the protection of human subjects?

Does the human subjects research start right away or is it delayed (so that IRB approval is secured later)?

Responsible Conduct of Research (RCR)

Requirement for training in the responsible and ethical conduct of research be provided to postdocs, graduate and undergraduate students funded by NIH and NSF

Does your institution participate in CITI?

Training modules for COI, human subjects and RCR


Award set up considerations

Award Set Up Considerations

Changes in performance periods

Preaward costs

Rebudgeting

Compliance approvals

Written verification of approval and training

Conflict of interest

Written verification of conflict management plans & verification of training

Carry forwards of unobligated balances


Award set up considerations1

Award Set Up Considerations

Timeliness

What is your institution’s policy on setting up at-risk accounts?

Does your institution require the PI to prepare a revised budget if the awarded amount differs from the proposed amount


Next steps after award

Next Steps After Award

Do you need to meet with your PI and department administrator about next steps?

Charging personnel to award

Tracking of cost sharing

Does the project involve any consulting agreements or subawards?

Do you have all the relevant information to prepare and issue the subaward or other related agreements?

Consider contacting your PI rather than waiting for them to contact you


Questions

Questions

Mary Schmiedel

[email protected]

(202) 687-3911

Monique Anderson

[email protected]

(301) 405-6272

Tolise Miles

[email protected]

(301) 565-4253


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