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SAP Purchasing PowerPoint PPT Presentation


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SAP Purchasing. Prepared by Lavanya .M. Purchasing. The R/3 System consists of a number of components that are completely integrated with one another. This integration allows the various departments and units of an enterprise to share and maintain the same information.

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SAP Purchasing

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SAP Purchasing

Prepared by Lavanya .M


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Purchasing

The R/3 System consists of a number of components that are completely integrated with one

another. This integration allows the various departments and units of an enterprise to share and

maintain the same information.

Purchasing is a component of Materials Management (MM). The Materials Management (MM)

module is fully integrated with the other modules of the SAP System. It supports all the phases of

materials management: materials planning and control, purchasing, goods receiving, inventory

management, and invoice verification.

The tasks of the MM Purchasing component are as follows:

  • External procurement of materials and services

  • Determination of possible sources of supply for a requirement identified by the materials

    planning and control system or arising directly within a user department

  • Monitoring of deliveries from and payments to vendors

    Good communication between all participants in the procurement process is necessary for

    Purchasing to function smoothly.


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Purchase Order Processing

The Purchasing system adopts information from

the requisition and the quotation to create a

purchase order.

As with purchase requisitions, we can generate POs

or have the system generate them automatically.

Vendor scheduling agreements and contracts (in

the SAP System, types of longer-term purchase

agreement) are also supported.


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Purchasing Process

  • Create a requisition

  • First release of requisition

  • Create RFQ with reference to requisition

  • Create PO with reference to RFQ

  • Department receives material ordered (GR)

  • Department pays invoice (MIRO).


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Create Purchase Requisition

Create PR – ME51 (Transaction code)

Enter the Document Type and click on Enter


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Create Purchase Requisition (Contd..)

Enter the mandatory details and press enter


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Create Purchase Requisition (Contd..)

Enter the valuation Price and click enter


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Create Purchase Requisition (Contd..)

Click on Save


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Create Purchase Requisition (Contd..)

Purchase Requisition is created


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Release purchase Requisition

Release PR – ME54 (Transaction code)

Enter the Purchase Requisition no. and release code.


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Release purchase Requisition (Contd..)

Click on Release + save button


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Release purchase Requisition (Contd..)

Purchase Requisition is changed


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Create Request for Quotation

Enter the Mandatory details and click on Enter


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Create Request for Quotation (Contd..)

Enter the Details in the screen and Click on enter


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Create Request for Quotation (Contd..)

Enter the details of material and vendor and Click on Enter


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Create Request for Quotation (Contd..)

Enter the Details in the screen and Click on Save


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Create Request for Quotation (Contd..)

RFQ is created


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Creation of Purchase Order

Creation of Purchase Order – ME21n (Transaction code)

Enter the details of Purch Org, Group and Company code


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Creation of Purchase Order (Contd…)

Enter the Payment Terms


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Creation of Purchase Order (Contd…)

Purchase order details displayed


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Creation of Purchase Order (Contd…)

PO is created, Message is displayed with the document number.


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Create Invoice

Create Invoice – MIRO (Transaction code)

Enter the Required details in all Tabs

Enter the Purchase order no. and click on Enter, to display the material details.


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Create Invoice (contd..)

Click the check box, to calculate the Tax


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Create Invoice (contd..)

Enter the Amount and click on save


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Create Invoice (contd..)

Invoice is created


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SAP Reports

  • Reports are collection of records that are helpful for arriving at important decisions.

  • Reports can be filtered based on requirements parameters. For e.g., TCode MM60 we can filter based on Material as Plant or Material or it can even be a blind filter.


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Purchasing Reports

ME53N - Display Purchase Requisition 

ME5A - Purchase Requisitions: List Display 

ME5J - Purchase Requisitions for Project 

ME5K - Requisitions by Account Assignment 

MELB - Purch. Transactions by Tracking No.   

ME56 - Assign Source to Purch. Requisition 

ME57 - Assign and Process Requisitions 

ME58 - Ordering: Assigned Requisitions 

ME59 - Automatic Generation of POs 

ME54 - Release Purchase Requisition 

ME55 - Collective Release of Purchase Reqs. 

ME47 – Maintain Quotation

ME49 – Price Comparison


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Comments & Queries-

Queries are always welcome.

Send emails to:

[email protected]

Thanks & Happy Learning…


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