e-PPAP User_Manual

Arnaud Mangin • Managing Partner • Evalidate Inc. • E-mail: arnaud@evalidate.com • Phone: +1.248.343.2372 (USA) • Fax: +1.248.275.1849 (USA) e-PPAP User_Manual Marc Gugumus / JRobineau 18.11.2009 updated 26.11.09 & 20101002 J R S Property of Faurecia - duplication prohibited

Introduction • e-PPAP = a supplier portal for the APQP interaction « Supplier <-> Faurecia », documents and tracking • How it works? • Information to Suppliers • Reporting with the system • How to start in a new Program • Slides for Suppliers are identified as S on bottom right S

Overview • Web based • Interaction on documents and requirements • Facilitates reporting • User friendly • Need Supplier Agreement to use it/ pay 3rd Party fee (send this file at RFQ and check agreement at SNC (Sourcing Nomination Committee)) S

Portal Entrance Enter “Log In” data for access. Data sent per e-mail to user after he’s account creation on user list. Click “Forgot password” if data lost. A “demo” log in is possible with “demo” password and DEMO parts and suppliers; ensure you don’t upload confidential issues; It shows only Supplier side S

Folder Tabs (Faurecia view) 1 2 3 6 4 5 Presentation hereafter per these items

Folder Tabs (Supplier view) 1°) all Parts & Program 2°) 1 part 3°) each APQP ‘element’ for 1 part S

1 – Home (Faurecia view) PARTs List / Program / Supplier for access to Element List page Program selection Click “View” to open elements list per part

2 – Element List (1 per ‘part’) ‘Element list’ = ‘per part’ information display and access to Elements Status Management Click “View Details” to open Element Status Management S

2 - Element Status Management (Supplier view) 3-Select document type 1-Access to Faurecia tutorials 5-Attach selected documentVisualize status ; possible also to ‘view history’ 4-Select document to be uploaded & browse S 2- Template (Division specific)

2 - Element Status Management (Faurecia) Overview Select Part and element (may use « switch to Advanced view » mode ) Then either : - Give status on Uploaded doc by Supplier ; by selecting ‘Update) or - Upload Document 2 ways to enter this feature ; 1°) advanced (right at home page) 2°) conventional 2 ways to enter this feature

2 - Element Status Management • Document uploading Status turns green if uploaded by ASQ. Status turn yellow (“pending”) if uploaded by Supplier  then ASQ must “edit” to give status

2 - Element Status Management (ASQ) If you are an ASQ you view the number of documents uploaded by a Supplier and requiring your review The related program is shown with this sign Click on the Nb , then the below window opens

2 - Element Status Management • Element status setting (ASQ role ) 1-Click “Edit” to change element status 2-Select status & add remarks

2 - Element Status Management • Element status set “On Hold” without document uploading;this allows to turn on the APQP element to the desired “status/color” without having all document uploads ;  can then be turned back to “required” 1-Select document 3-Click Attach document 2-Mark field 4-Status turns “On Hold”

2 - Element Status Management • Status colours in Element List Document uploaded by supplier sets yellow status, ASQ to turn it green by approving

2 - Element Status Management (alternative method for ASQ) 1°) Select Division and Program • Status colors in Element List 2°) Swith to Advanced view 3°) Select element Document uploaded by supplier sets yellow status, ASQ to turn it green by approving

2 - Element Status Management (alternative method for ASQ) • Status colors in Element List 1°) upload or add only comments 2°) give status

3 – Open Issue • From Elements per Part To upload lists of open issues

4 – Reports Management • Activity Report of the Supplier(s) to the ASQ Shows list of documents submitted by supplier and waiting for review by ASQ or list of documents already reviewed and waiting for e-mail summary notification to be sent to the supplier.

4 – Reports Management • ASQ Report Shows data about ASQ Engineer activity for suppliers documents validation

4 – Reports Management • Executive Report Shows missing documents for selected program and supplier

4 – Reports Management • Fulfillment Chart Is the APQP status report

4 – Reports Management = the APQP status report • Fulfillment Chart 1°)Possible zoom on various phases

4 – Reports Management 2°) Possibility to export data on an Excel sheet containing all detailed info APQP & PPAP • Fulfillment Chart

5 – Supplier • Multi Doc Download Shows all submitted documents for : a selected program and a selected required document

6 – Administration > HOW TO START CHECK LIST Who should do what to start with e-PPAP on a Program

6 – Administration • Create a Program (screen available only to Administrator profile) To set program data selection of TEMPLATE : Refer hereafter for details

6 – Administration • Program List To set and show program dates & data The set of TEMPLATE is shown Refer hereafter for details

6 – Administration / Program list • Program List Click “Select” to manage/edit Program Details To set and show program dates & data

6 – Administration / Part List 1° conventional • Part List/View Part List To set Parts data: 1°) part per part 2°) BoM transfer via an Excel sheet

6 – Administration / Part List 1° conventional • Part List/View Part List Click “Edit” to manage part data

6 – Administration / Part List 1° conventional • Part List/View Part List Select applicable APQP elements

6 – Administration / Part List 1° conventional • Part List/View Part List > also define who from Program team should have access Click “Pro. Team” to manage program team names

6 – Administration / Part List 1° conventional • Part List/View Part List Click “Element & Date” to manage APQP elements & dates

6 – Administration / Part List 1° conventional • Part List/View Part List Click “Add a new part” to create new part

6 – Administration / Part List 1° conventional • Part List/Create new part (same as starting from View Part List page) To create new part

6 – Administration / Part List 1° conventional • Copy Existing Part into New Part To create a new part starting from an existing one

6 – Administration / Part List 2° upload BoM To create BoM on Excel sheet being placed under ePPAP by eValidate (in case of new and long BoM). • Upload BoM

6 – Administration / Part List possible to adjust the list of requested items by removing element in PPAP list for ex.

6 – Administration / Supplier list • Supplier List

6 – Administration / Supplier list • Supplier List Click “Edit” to update supplier data Click “View Users” to show company users To create new supplier from supplier list page To show and manage supplier list.

6 – Administration / Supplier list • Supplier List/Add New Supplier (same as starting from Supplier List page); use GPS name To create new supplier

6 – Administration / User List • User List To show and manage user list. Click “Edit” to update user data Click “Inactivate” to inactivate user

6 – Administration / User list • User List To export data on Excel sheet To create new user from user list page

6 – Administration / User list • User List/Add New User(same as starting from User List page) To create new user. After creation, e-mail with password is sent automatically to new created user.

6 – Administration > For Administrators only: Tutorials Templates

6 – Administration / Tutorials • Tutorial Management (Faurecia Group common) For Administrators only S Management of tutorial documents for APQP elements

6 – Administration / Templates • Template Management (tuned by each PG/ division) A Key step in the preparation of e-PPAP use: • define required documents • provide templates to Suppliers (in addition to what is in Tutorials) • Can be done by copy of existing template set For Administrators only

6 – Administration / Templates • Template Management (tuned by each PG/ division) Indicate a template available ‘False’  supplier does not see Name of required document (mandatory if not put “on-hold”

6 – Administration / Templates • Template Management (tuned by each BG/ division) Possible modify For Administrators only

e-PPAP User_Manual