ISD2R\YES NM

1. ISD2R\YES NM PCC Update 06/15/10

2. ISD2R Agenda • The Project • Replacement Review for Health Care Reform • Sub-projects Reviews • Web Portals (Public: Yes-NM, Staff: Encounter Tracking) • Reporting (Data Conversion & Business Intelligence) • Imaging (Electronic Documents) • Budget

3. The Project Objective: Replace HSD-ISD2 System ISD2 manages benefits for over 700,000 clients who receive Food Stamps (SNAP), Energy Assistance, Medicaid, and Cash Assistance. Federal Partners Food and Nutrition Services (FNS) Centers for Medicare and Medicaid (CMS) Administration of Children and Families (ACF) Replacement System Project Components ISD2 - Planning Replacement Systems for fit with Health Care Reform Expense Reconciliation Budget

4. Replacement Review: Health Care Reform Concerns: Fit for National Health Care Reform Review ISD2r RFP for Michigan Bridges Systems reviewed: Visited Michigan (Five member HSD team) Technology: A good fit Project Management Office (PMO) key to Michigan's success Demo from California on C-IV C-IV (Old): Technology is old; good graphical interface ASPS (New): Technology a good fit; good graphical interface Demo from Tennessee Acceptable fit for HSD and HCR Demo from Maine Acceptable fit for HSD and HCR

5. ISD2R RFP Status RFP Status: Review of Systems: Several Transfer and quasi COTS systems are an acceptable fit for HSD and HCR. RFP Actions: HSD to pursue open RPF for ISD2R Allows for more options Allows for greater competition HSD to pursue a procurement specialist Help with writing the ISD2R RFP Help with writing ISD2R contracts

6. Replacement System (ISD2R) • Actions: • Reconciliation of all expenditures from SFY05 to Current • Project Management Office (PMO) RFP • With Federal Partners for Review • Deliver to the Federal Partners an updated Planning-APDU • In Internal HSD Review • Procurement Specialist • Gathering Requirements for SOW • Re-submit to PCC a Change Cert at the Planning Phase • Scheduled for July 2010 • Issue open RFP for Replacement System including Integration

7. Review: Sub-Projects Suspending or Canceling all sub-projects Funding sub projects puts ISD2R at risk Resource contention implementing sub-projects puts ISD2R at risk. Web Access (Public: Yes-NM, Staff: Encounter Tracking) Suspended Reporting (Data Conversion & Business Intelligence) Cancelled – Replaced by “System Integrator” Imaging (Electronic Documents) Cancelled

8. Review: Sub-Projects • Web Public Access: Yes-NM “Am I Eligible” • In production and M&O contract with vendor expires on 6/30/10 • Production and UAT environment must be maintained by DoIT and HSD-ITD staff • HSD must develop business processes to handle the inevitable increase in applications during a time of record high vacancies in field offices • Reporting: • Encounter Tracking: Stopped at Proof-of-Concept • May be added to Integrator RFP • Business Intelligence: Supported with Internal Staff • May be added to Integrator RFP • Imaging: • May be added to Integrator RFP

9. Review: Sub-Project Budget Web, Reporting, Imaging

10. Budget Status ISD2R Federal Overall Budget Planning Implementation Budget $ 2,000,000 $ 5,000,000 Expenses $ 528,668 $ 2,579,965 Remaining $ 1,471,332 $ 2,420,035 Total expensed = $ 3,108,633 Total remaining = $ 3,891,367