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BAS RE-IMPLEMENTATION PROCESS. SCOA Roadshow. BAS , National Treasury | February/March 2013. AGENDA. Objective; BAS Re-implementation process; and Questions. OBJECTIVE. Provide departments with an overview of the BAS Re-implementation processes. RE-IMPLEMENTATION PROCESSES.
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BAS RE-IMPLEMENTATIONPROCESS SCOA Roadshow BAS , National Treasury | February/March 2013
AGENDA Objective; BAS Re-implementation process; and Questions.
OBJECTIVE • Provide departments with an overview of the BAS Re-implementation processes.
RE-IMPLEMENTATION PROCESSES • New Database Creation: • BAS Team completed the setup of the new databases.
RE-IMPLEMENTATION PROCESSES • IT Infrastructure Configuration: • Departments’ IT section to set up BAS workstation access to SCOA V4 for System Controller in order to start capturing.
RE-IMPLEMENTATION PROCESSES • Integration and Interfaces: • Departments to inform other source systems of the changes to the BAS interface layout; http://bas.pwv.gov.za/Implementation, Interfaces/Layout. • Testing with other source systems should be done on request before 1 April 2013. • Update PERSAL central tables (069, 052, 805, 806) – to be in place by 1 April 2013.
RE-IMPLEMENTATION PROCESSES • Static Data Capturing: • SYSCON to capture static data. The main tasks include: • Reinstate and/or capture the Standard Chart of Accounts for all segments. • Capture Security and Workflow i.e. user ids, groups and workflows. • Reinstate Transaction Processing Rules. • Continued ……………..
RE-IMPLEMENTATION PROCESSES • Capture Departmental Parameters. • Capture Telkom Register. • Capture Budget. • Capture Printers.
RE-IMPLEMENTATION PROCESSES • Entities: • LOGIS/IFMS Procurement Management Module (PMM) entities will be automatically created on BAS once payments are sent through; • Debtor entities will be converted once the debts are converted after the March 2013 force closure date; • Continued ……………..
RE-IMPLEMENTATION PROCESSES • Only BAS entities that have been used in the last 12 months will be converted programatically; and • PERSAL entities will be converted programmatically from PERSAL to BAS.
RE-IMPLEMENTATION PROCESSES • Debt Conversion: • The debt conversion will be done after the March 2013 force closure; and • Debts with a status of “Fully Paid”, “Bad” and debts with zero balances will not be converted to BAS V4.
RE-IMPLEMENTATION PROCESSES • Conversion of Balances: • Department will have to capture the conversion mappings on BAS; • The conversion will be done once the department has done their final audit closure for the 2012/2013 financial year; and • Balance Conversion sign-off will have to be sent to LOGIK Contact Centre (012 657 4444).
RE-IMPLEMENTATION PROCESSES • LOGIS: • All LOGIS commitments not finalised on BAS V3 will have to be re-committed on BAS V4 (only the balance outstanding on the commitment); and • All store numbers, LOGIS user id’s and LOGIS departmental parameters will remain the same and will have to be re-captured on BAS V4.
