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PROVINCIAL MANAGER’S PRESENTATION MR. ALBERT MATSAUNG. Home Affairs Portfolio Committee Oversight Visit. KWAZULU-NATAL. 13 September 2011. Table of Contents. Table of Contents Continue. I NTRODUCTION & BACKGROUND.

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PROVINCIAL MANAGER’S PRESENTATION MR. ALBERT MATSAUNG

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Provincial manager s presentation mr albert matsaung

PROVINCIAL MANAGER’S PRESENTATION

MR. ALBERT MATSAUNG

Home Affairs Portfolio Committee Oversight Visit

KWAZULU-NATAL

13 September 2011


Table of contents

Table of Contents


Table of contents continue

Table of Contents Continue....


I ntroduction background

INTRODUCTION & BACKGROUND

KwaZulu-Natal is the second largest Province in the RSA, accounting 21% of SA population.

Has a population estimated at 10,014,500 as released by Stats SA

The Province have 10 District Municipalities and one Metro Council

DHA Offices in KZN is aligned to 10 District Municipalities and 1 Metro Municipality.

The Province has built on its natural status as the gateway of Southern Africa, founded on the port of Durban being the busiest container port in Africa, and Richardsbay being the biggest bulk cargo port in Africa where DHA have representation

The Province has also now established the Dube Trade Port between these two sea ports to harness the value of having an air logistics platform to promote access to global trade and tourist node.

Although great strides have been in the delivery of services during the National Population Registration Campaign between March- November 2010, there are still significant backlogs that need to be addressed in providing enabling documents to the citizens.

The launching of stakeholders forum on the District and Local Municipalities have greatly improved the way of delivering services especially at rural areas.

Monitoring & Evaluation of the departmental performance relating to DHA is at the centre of Service Delivery Improvement Plan.


Provincial manager s presentation mr albert matsaung

STRATEGIC OVERVIEW

VISION STATEMENT

A safe, secure South Africa where all of its people are proud of, and value, their identity and citizenship.

MISSION

The efficient determination and safeguarding of the identity and status of citizens and the regulation of migration to ensure security, promote development and fulfil our international obligation.

  • VALUE STATEMENT

  • The DHA is committed to be:

  • People-centred and caring, Patriotic

  • Professional and having integrity,

  • Corruption free and ethical,

  • Efficient and innovative.


National agenda 12 outcomes

National Agenda…(12 Outcomes)

ECONOMIC SECTOR AND INFRASTRUCTURE DEVELOPMENT

Decent employment through inclusive economic growth

Skilled and capable workforce to support an inclusive growth path

An efficient, competitive and responsive economic infrastructure network

SOCIAL PROTECTION, COMMUNITY AND HUMAN DEVELOPMENT CLUSTER

Quality Basic Education

A long and health life for all South Africans

Sustainable Human Settlements and improved quality of household life

Protect and enhance our environmental assets and natural resources

Vibrant, equitable, sustainable rural communities contributing towards food security

GOVERNANCE & ADMINISTRATION CLUSTER

Responsive, accountable, effective and efficient local government system

An efficient, effective and development orientated public service and an empowered, fair and inclusive citizenship

JUSTICE CRIME PREVENTION & SECURITY CLUSTER

All People in South Africa are free and feel safe


Provincial manager s presentation mr albert matsaung

MINISTER PERFORMANCE AGREEMENT IN TERMS OF NATIONAL OUTCOMES

The 12 National outcomes are at the heart of the strategic planning process of the Government and DHA is accounting for three as per the signed Minister`s performance agreement. The departmental relevant out comes are

NATIONAL OUTCOME 3

All People in South Africa are free and feel safe

NATIONAL OUTCOME 5

Skilled and capable workforce to support an inclusive growth path.

NATIONAL OUTCOME 12

An efficient, effective and development orientated public service and an empowered, fair and inclusive citizenship


Provincial manager s presentation mr albert matsaung

DEPARTMENTAL STRATEGIC ORIENTED GOALS (OUTCOMES)

STRATEGIC OUTCOME ORIENTED GOAL 1

Secure South African citizenship and identity engineered by the Civic Services Unit

STRATEGIC OUTCOME ORIENTED GOAL 2

Immigration managed effectively and securely in the national interest including economic, social and cultural development engineered by the Immigration Unit

STRATEGIC OUTCOME ORIENTED GOAL 3

A service that is efficient, accessible and corruption free to be realised by all the departmental Units.


Provincial management and dermacation new operating model

PROVINCIAL MANAGEMENT AND DERMACATION – NEW OPERATING MODEL


Summary of the current footprint for the kwazulu natal province

SUMMARY OF THE CURRENT FOOTPRINT FOR THE KWAZULU-NATAL PROVINCE

Overview of footprint per type of DHA service point (SP)

*


Provincial manager s presentation mr albert matsaung

KZN


District municipality population figures

DISTRICT MUNICIPALITY POPULATION FIGURES


Dha footprint

DHA FOOTPRINT

  • There is a need to expand the presence at Umbumbulu, KwaXimba, Umlazi and KwaMashu due to population density and communities that are far from present offices. Ethekwini Municipality in partnership with DHA is looking at using SizakalaCentres as part of expanding services to the public.


Dha footprint1

DHA FOOTPRINT

  • Mostly rural areas and economically depressed local municipality in the district lacks DHA presence

  • In all municipalities, there is a need to increase our presence through opening small offices


Dha footprint2

DHA FOOTPRINT

  • The District remains a developmental node in the province. There is a need to expand the footprint at Izingolweni and other rural areas in Ugu DM.


Dha footprint3

DHA FOOTPRINT

  • There is a need to increase presence within KwaMbonambi, Ntambanana LM. There is weekly mobile visits at Kwa Mbonambi, Ntambanana and Mthunzini to render services.

  • Although Ntambanana is low in population, it is constituted by many farming community.


Dha footprint4

DHA FOOTPRINT

  • There is a need to increase capacity within Dannhauser and Utrecht Local Municipalities.

  • Although they are small in nature, there is a need to increase the presence at Dannhauser and Utrecht. Utrecht is largely farming community and is serviced by mobile.


Dha footprint5

DHA FOOTPRINT

  • There is a need to increase the presence at Nongoma, uPhongolo and eDumbe due to population density and communities that are far from present offices.


Dha footprint6

DHA FOOTPRINT

  • There is a need to expand the presence at Hluhluwe and Hlabisa due to population density and communities that are far from present offices.


Dha footprint7

DHA FOOTPRINT

  • There is a need to increase the presence at Indaka, Colenzo, etc due to population density and communities that are far from present offices.


Dha footprint8

DHA FOOTPRINT

  • There is a need to increase the presence at Msinga Top and Mkhuphula due to population density and communities that are far from present offices.

  • In partnership with Social Development there are two offices that will be opened at Mkhuphula and Msinga Top, DHA will have its precence in those centres when they open.


Dha footprint9

DHA FOOTPRINT

  • There is a need to expand the footprint at Msunduzi especially in the neighbouring townships of Mbali, etc. There is One stop Centre earmarked to be build at Mkhambathini and the presence of DHA will be cardinal importance at this area .


Dha footprint10

DHA FOOTPRINT

  • There is a need to increase the presence at Underberg and Donnybrook due to population density and communities that are far from present offices.


Stakeholder forums

STAKEHOLDER FORUMS

  • Home Affairs Stakeholder Forum was established to enhance consultation with communities at a Provincial, District and Local level.

  • Their main objectives is to reach out to communities that are in dire need of Departmental services and also to monitor and evaluate the community service needs.

  • These has been evident through the National Population Registration Campaign(NPRC), which some of its goals is to register birth within thirty days (30), elimination and eradication of corrupt and fraudulent entry into the National Population Register (NPR) by non-South African citizens.

  • During the period April 2010 -March 2011, 58 DHA Stakeholder Forums were launched i.e. 10 Districts, 47 Local Municipalities and 1 Metro.

  • Each Municipality has the executive structure and the Chairperson of that structure chairs the stakeholders forum,

  • DHA within the Forum takes the status of the secretariat.


Dha cluster participation

DHA CLUSTER PARTICIPATION

ECONOMIC SECTOR AND INFRASTRUCTURE DEVELOPMENT

Decent employment through inclusive economic growth

Skilled and capable workforce to support an inclusive growth path

An efficient, competitive and responsive economic infrastructure network

SOCIAL PROTECTION, COMMUNITY AND HUMAN DEVELOPMENT CLUSTER

Quality Basic Education

A long and health life for all South Africans

Sustainable Human Settlements and improved quality of household life

Protect and enhance our environmental assets and natural resources

Vibrant, equitable, sustainable rural communities contributing towards food security

GOVERNANCE & ADMINISTRATION CLUSTER

Responsive, accountable, effective and efficient local government system

An efficient, effective and development orientated public service and an empowered, fair and inclusive citizenship

JUSTICE CRIME PREVENTION & SECURITY CLUSTER

All People in South Africa are free and feel safe


Memorandum of understanding partnerships

MEMORANDUM OF UNDERSTANDING(PARTNERSHIPS)

  • In line with the spirit of co-operative governance, two Municipalities i.e. Ethekwini Metro and Umgungundlovu District entered into Memorandum of Understanding with DHA.

  • The agreement was aimed to formalize the relationship in order to give meaning to the National Population Registration Campaign.

  • Ethekwini Metro pledged 95 and uMgungundlovu 56 volunteers, subsequently, the successful volunteers were trained by the Department of Home Affairs with a stipend paid by the Municipality.

  • The Department in conjunction with the Municipalities deployed volunteers in areas where the services are needed.

  • Monitoring and evaluation of their impact was also conducted which led to positive outcomes.


Operation sukuma sakhe oss

OPERATION SUKUMA SAKHE (OSS)

  • In line with the spirit of co-operative governance the Department is part of the government departments that are participating in the flagship programme. This initiative is headed by Premier’s office in ensuring that all government departments comes together to address issues affecting the communities in one hub.

  • The implementation of this programme addresses 5 key areas:

  • - Community partnership and participation

  • - Integration of government services

  • - Behavioral change campaign

  • - Economic activities &

  • - Environmental care

  • The critical factors of the OSS is

  • - to ensure that government respond to issues on the ground level.

  • - Community partnership & partnership to ensure that there is no boundary

  • between community and government.

  • - Improve coordination, communication and integration of services.

  • - Cooperation of Departments and their interdependence to be

  • enhanced.


Kzn service delivery turn around times

KZN SERVICE DELIVERY TURN-AROUND TIMES


Kzn service delivery turn around times1

KZN SERVICE DELIVERY TURN-AROUND TIMES


Kzn service delivery turn around times2

KZN SERVICE DELIVERY TURN-AROUND TIMES


Identity document campaign schools project

IDENTITY DOCUMENT CAMPAIGN – SCHOOLS PROJECT


Id applications statistics

ID APPLICATIONS - STATISTICS


Health facilities connected for online birth registration

Health facilities connected for online birth registration)


Birth registration april june

BIRTH REGISTRATION (APRIL-JUNE)


Passport applications statistics

PASSPORT APPLICATIONS - STATISTICS


Late registration of births lrb statistics

LATE REGISTRATION OF BIRTHS (LRB)- STATISTICS


Duplicates cases statistics

DUPLICATES CASES - STATISTICS

CAUSES OF DUPLICATES

One person with two ID numbers: Incorrect filing of manual applications.

Two people sharing one ID number: Incorrect fingerprint classification.


Queries statistics

QUERIES - STATISTICS


Management of migrations statistics

MANAGEMENT OF MIGRATIONS STATISTICS


Deportations statistics april june

DEPORTATIONS – STATISTICS (APRIL–JUNE)


Assylum seeker management

ASSYLUM SEEKER MANAGEMENT


Staff profile

STAFF PROFILE


Provincial manager s presentation mr albert matsaung

PROVINCIAL CAPACITY – FILLED AND UNFILLED POSTS


Provincial manager s presentation mr albert matsaung

VACANT FUNDED POSTS

NB. Recruitment & Selection for the ff offices is at its final stage:

- King ShakaInt Airport Inspectorate Level 6 x 6 posts

- Durban Harbour Inspectorate Level 6 x 13 posts

- Chief Admin Clerks Level 7 x 27 posts

- Admin Clerks for HospitalsLevel 5 x 11 posts

Total posts to be filled in near future = 57 POSTS


People performance management

PEOPLE & PERFORMANCE MANAGEMENT


Performance management development system

PERFORMANCE MANAGEMENT DEVELOPMENT SYSTEM


Performanance management development system

PERFORMANANCE MANAGEMENT DEVELOPMENT SYSTEM


Staff development empowerment

STAFF DEVELOPMENT & EMPOWERMENT


Employee wellness engagements

EMPLOYEE WELLNESS & ENGAGEMENTS


Provincial manager s presentation mr albert matsaung

PROVINCIAL FINANCES – BUDGET AND EXPENDITURE


Provincial finances revenue generated 1 april to 30 june 2011

PROVINCIAL FINANCES – REVENUE GENERATED 1 APRIL TO 30 JUNE 2011

  • Umgungundlovu, Ugu & Sisonke - R 3,358,954.00

  • Ethekwini & Illembe - R16,427,621.28

  • Uthungulu, Zululand & Umkhanyakude - R14,641,844.00

  • Amajuba, Uthukela & Umzinyathi - R 1,357,914.00

  • TOTAL -R35,786,333.28


Maintenance of asset registers

Maintenance of Asset Registers

  • Province appointed Director: Finance & Support with delegated Assets responsibilities.

  • Officials appointed at Local Offices to deal with Asset management and control.

  • Full Asset verifications was performed during the month of June 2011 by all offices.

  • The verification process led to the compilation of the current asset register for the Province.

  • Two offices were identified by the Auditor General for assets verification, namely Umgungundlovu (PMB) Local Office Large & Ladysmith Local office Average (LOA).

  • Only one exception of Proline Monitor was noted by the Auditor General in Ladysmith LOA.

  • Asset Registers are now displayed behind the door in each office for maintenance and control purposes

  • Going forward the offices have been requested to submit their asset registers to the PM’s office on quarterly basis starting on 30 September 2011.

  • The registers must be accompanied by all supporting documents for any asset movements i.e. asset movement forms, invoices.

  • PM office staff will then visit selected sites on a surprise basis to verify assets on a sample basis and provide feedback to the Office Manager, District Manager Operations, Provincial Manager and CFO on the status.


Cash in transit

CASH IN TRANSIT


Fleet management

FLEET MANAGEMENT


Corruption prevention and prosecution

CORRUPTION PREVENTION AND PROSECUTION


Labour relation cases

LABOUR RELATION CASES


Vetting

VETTING


Security services

SECURITY SERVICES


Provincial manager s presentation mr albert matsaung

Achievements


Provincial manager s presentation mr albert matsaung

Challenges


Provincial manager s presentation mr albert matsaung

SIYABONGA

THANK YOU


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