behavior modification software

1. behavior modification software The Print Volume Migration Tool for Least Cost PrintingPrint Assessment & On-going Reporting

2. Corporate Printing Challenge • Getting answers: • How many print devices does the company own? • How much does printing cost? • What is the print volume? • Who is print what to where? • Track printing costs? • Existing printers used to full capacity? • Users consider least cost print printing?

3. OFFICE PRINTING Inkjet INTRANET Workgroup Copier/Printer Laser PORTABLE DOCUMENTS E-MAIL INTERNET Fax MASS STORAGE DATA CENTER MS-OFFICE GRAPHICS Departmental Copier/Printer Cost of Printing • No longer the creator’s decision on how many to print • Most printer acquisitions are not planned - usually reactionary • Printer costs hidden in expense & departmental budgets • Inkjet proliferation is unchecked • Corporate dynamic: • Copiers vs. printers

4. OFFICE PRINTING Workgroup Copier Workgroup Fax

5. OFFICE PRINTING Workgroup Copier Workgroup Fax Laser Printer

6. OFFICE PRINTING Workgroup Copier Workgroup Fax Laser Printer Personal Inkjet

7. OFFICE PRINTING Workgroup Copier Workgroup Fax Laser Printer Personal Inkjet

8. OFFICE PRINTING Inkjet INTRANET Workgroup Copier/Printer Laser PORTABLE DOCUMENTS E-MAIL INTERNET Fax MASS STORAGE DATA CENTER MS-OFFICE GRAPHICS Departmental Copier/Printer Cost of Printing • 1-3% of Corporate revenue per year are print related • 38% of personal & workgroup printers currently installed are color devices • 60% of all color printers are inkjet

9. OFFICE PRINTING Cost of Printing • The Most Expensive Printer in the Office….

10. Cost of Printing • The Most Expensive Printer in the Office…. 15% 50% 30% 5% SOURCE: PC World September 2003

11. OFFICE PRINTING 29% COVERAGE 60% COVERAGE 50% COVERAGE 88% COVERAGE 74% COVERAGE Cost of Printing Source: Okidata

12. OFFICE PRINTING 8½” x 11” 50% COVERAGE Cost of Printing $1.00 PER PRINT 9¢ PER PRINT Source: Okidata

13. OFFICE PRINTING Cost of Printing What would it mean if we could reduce your printing costs by as much as 40%?

14. OFFICE PRINTING Cost of Printing • Implement Print Cost Management Strategy • Move Volume from Expensive Desktop Printers to More Cost Effective Printers. • Print Activity • Identify Network & Desktop • Optimize Assets • Target High Volume Users • Design printing rules

15. 70% of All Print Jobs Are Under 3 Pages (15% of Page Volume) 30% of All Print Jobs Are Over 3 Pages (85% of Page Volume) Consider what is Printed Under 3 Pages - Leave it at the Desktop –convenience & user cost Over 3 Pages Move to Least Cost Device – speed & cost reduced Source: Gartner & Xerox

16. OFFICE PRINTING Cost of Printing • Under 3 Pages • Least Cost Printing • Print Cost Management Strategy

17. OFFICE PRINTING Cost of Printing • Under 3 Pages • Up to 20 Pages • Least Cost Printing • Print Cost Management Strategy

18. OFFICE PRINTING Cost of Printing • Under 3 Pages • Up to 20 Pages • Up to 100 Pages • Least Cost Printing • Print Cost Management Strategy

19. OFFICE PRINTING Cost of Printing • Under 3 Pages • Up to 20 Pages • Up to 100 Pages • Under 3 Pages • Up to 20 Pages • Up to 100 Pages • Over 100 Pages • Special Requirements • Least Cost Printing • Print Cost Management Strategy

20. OFFICE PRINTING The Cost of Printing • Under 3 Pages • Up to 20 Pages • Up to 100 Pages • Over 100 Pages • Special Requirements • Under 3 Pages • Up to 20 Pages • Up to 100 Pages • Over 100 Pages • Outsourcing • Least Cost Printing • Print Cost Management Strategy

21. Print Management Strategy This Will Save Money! But . . . How Do We Get the Users to Adopt? How Can We Track the Success?

22. OFFICE PRINTING Introducing…. print behavior modification software

23. No Problem User Sends up to 3 pages to Desktop Inkjet User Sends a Job Over 3 Pages to Desktop Inkjet User Receives Prompt to Use More Efficient Printer ROI Print Manager • Passive Behavior Change • Least Cost Printing

24. After ROI Print Manager Is Installed (40% of pages diverted away from Inkjet)Total Costs = $682,069 yrTotal Savings = $347,115 yr Savings Are Real • Enterprise ROI Scenario • Output Devices • 620 Monochrome lasers • 380 Desktop color inkjets • Average Cost Per Page • .02 per page (Monochrome laser) • .31 per page (Color Inkjets) • Daily Output • 30 pages per printer Total Costs = $1,031,184 yr

25. OFFICE PRINTING ROI Print Manager • Enforcing the Print Management Strategy – for Costs Saving and Control • Non-Intrusive Technology • No Network reconfiguration • Works within existing structure • Passive Operation to User • User Education - LCP • Empowers the User • On-going Reports • At anytime • Continue to improve the savings • Target Specific – Users or Groups

26. ROI Print Manager - Process • Automatically Deploys on network to workstation using TCA technology • Passively collects data • Build print costing models • Generate ROI Print Assessment Report • Identify Over-Utilized printers • Re-Deploy Under-Utilized Printers • Turn-On ROI Print Manager Rules • print drivers, printers and users • Monitor Reports • Continued Savings • Guide for future print requirements and decision making

27. Summary - ROI Print Manager Benefits • Reduce printing costs by as much as 40% • By Establishing - Least Cost Printing Rules • Passively Changing Users Print Behavior • Locate and identify your output fleet • Establishing – Total Volume and Cost • Utilize existing print resources to full capacity • Continuously track all print activity • Control print waste and abuse • Monitor and manage printing costs

28. OFFICE PRINTING print behavior modification software

29. Thank You