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Working Together to Improve the Decision Making Process. 2013 Region Construction Conference. Overview. Improving project decision making and relationships between contractors, consultants and DOT on construction projects is WisDOT priority New evaluation process

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Working together to improve the decision making process

Working Together to Improve the Decision Making Process

2013 Region Construction Conference


Overview
Overview

  • Improving project decision making and relationships between contractors, consultants and DOT on construction projects is WisDOT priority

  • New evaluation process

  • Construction Materials Support Center conducts survey January 2013


Working together to improve the decision making process


Contractor evaluation of project team
Contractor Evaluation of Project Team

  • Revamped evaluation form to obtain specific information

  • Positive, objective feedback

  • Valued results


Project team evaluation of contractor
Project Team Evaluation of Contractor

  • Address past inconsistencies in responses

  • Industry needs candid feedback

  • This constructive feedback can be used to improve project staff and crews


Project communication enhancement effort pcee
Project Communication Enhancement Effort (PCEE)

  • 2006 – began discussion. Resulted in developing select tools to enhance communication and working relationships

  • Tools developed, not mandatory and not fully embraced

  • Spring board for 2013 survey to review tools and to obtain information on overall project level decision-making



Timely decision making survey
Timely Decision Making Survey

  • Timely decision making is a problem that needs to be addressed


Satisfaction with timeliness of decisions
Satisfaction with timeliness of decisions

Timely Decision Making Survey


Relationships that could should be improved to facilitate timely decisions
Relationships that could/should be improved to facilitate timely decisions

Timely Decision Making Survey


Types of decisions that are the most problematic
Types of decisions that are the most problematic: timely decisions

  • Processing of contract modifications

  • Ability to have decisions reviewed by others of higher authority

  • Non conformance of materials issues

  • Field changed conditions

  • Non performance of QMP issues


Communication tools identified by survey for improvement effort
Communication tools identified by survey for improvement effort:

NEW

  • Rolling 3-Week Look-Ahead Schedule

  • Designated materials contact person

  • Line of communication/decision timeline form

  • Progress meeting with standardized note format and responsible parties identified

  • Request For Information (RFI) process

  • Preconstruction meeting with standardized agenda

NEW


Next steps
Next Steps effort:

  • Workgroup to fully review survey results and recommend solutions for implementation this construction season

  • Discussion at all Regional Construction Conferences this spring

  • Resurvey 2014 to ensure progress


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