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The Property Book. ALH-151. AR 710-2, AR 710-2-1, AR 735-5, DA PAM 735-5. IT IS ALL YOURS.... COMMANDER!. Property Accountability Topics. Responsibilities The Inventory Inspect Unit Supply Records Property Adjustments Wartime Accounting. Accountability.

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It is all yours commander

The Property Book

ALH-151

AR 710-2, AR 710-2-1, AR 735-5, DA PAM 735-5

IT IS ALL YOURS....COMMANDER!


Property accountability topics

Property Accountability Topics

  • Responsibilities

  • The Inventory

  • Inspect Unit Supply Records

  • Property Adjustments

  • Wartime Accounting


It is all yours commander

Accountability

Obligation of a person to keep recordsof

property, documents or funds.

Responsibility

Obligation of an Individual to Ensure that property is :

properly used, properly cared for and safeguarded.

Definitions


It is all yours commander

TYPES OF RESPONSIBILITY

CUSTODIAL

COMMAND

SUPERVISORY

DIRECT

PERSONAL


Command responsibility

Command Responsibility

  • Can’t Delegate.

  • Ensure Property is Used Properly.

  • Ensure Property is Safeguarded.

  • Ensure Your Soldiers Actions Contribute to :

    • Proper Custody

    • Proper Care

    • Proper Use

    • Proper Safekeeping

  • Enforce Supply Discipline. Develop and train supply SOP.

  • Take Needed Admin or Disciplinary Actions.


The inventory

The Inventory


Inventory

Inventory

  • Annual requirement.

  • Must Be On-Hand or on Order.

  • Want property returned in EXACT condition issued.


Inventory1

Inventory

  • Event Driven

  • Commodity Driven


Event driven

Event Driven

  • Change of Command.

  • Change of Sub-Hand Receipt Holder.

  • Change of User.

  • Receipt/Turn-in of Property.

  • Cyclic “10%”.

  • Command Directed.

  • Change of Company Armorer.


Commodity

Commodity

  • Weapons & Ammunition

  • Sensitive Items

  • PLL

  • Basic Loads

  • Organization Clothing & Individual Equipment

  • FMO

  • Installation Property (IPBO)


Inventory change of command

Inventory“Change of Command”

  • Plan

  • Conduct

  • Research/Reconciliation


It is all yours commander

Inventory“Change of Command”

Plan :Joint Effort - Between Incoming and Outgoing Cdr.

  • 1. Determine what to inventory.

    • Battalion/Brigade Commander’s Guidance.

    • DPBO/BN S-4 Guidance.

  • 2. Set the dates.

  • 3. Determine schedule and procedures.

  • 4. Brief Battalion Commander.


It is all yours commander

Inventory“Change of Command”

Plan

  • 5. Obtain Correct Pubs : TM, SC, HR.

  • 6. Publish/Distribute Letter of Instruction.

    • Inventory Schedule.

    • How and Where to layout.

    • Required forms, pubs, soldiers, etc.

    • Time requirements for adjustments.

    • Actions if standard is not met.

    • Objective.

  • 7. Notify All Hand Receipt Holders.


  • It is all yours commander

    Inventory“Change of Command”

    Plan

    8. Obtain the following :

    • Property Book Officer:

      • PHR (ALH-151) signed by Outgoing Company Commander (PHRH).

      • Nonexpendable Shortage Annex : Initialed by PBO.

    • S4 to You:

      • Durable Shortage Annex : Initialed by S4. ***

    • Outgoing Commander:

      • Sub-hand Receipts for company.

      • Shortage Annexes: Company, initialed by outgoing CDR.


    It is all yours commander

    Inventory“Change of Command”

    SHR

    #1

    SHR

    #2

    PHRH

    SHR

    #3

    ALH-151

    SHR

    #4

    SHR

    #5

    SHR

    #6

    Plan

    • 9. Balance the PHR (ALH-151) against the SHRs.

      • Is all property signed down ?

      • If not, where is it?

      • Are all missing property book items posted in the document file?


    It is all yours commander

    Inventory“Change of Command”

    Plan

    • 10.Balance Nonexpendable and Durable shortage

    • annexes against SHR holder shortage annexes.

      • Are they the same?

      • If different, how?

      • Are all shortages approved?

      • Are identified shortages on request?

      • Does the unit maintain the durable document register?

      • If so, is the MOI from higher in the document file.


    It is all yours commander

    Inventory“Change of Command”

    Plan

    11. Ensure needed pubs are on hand.

    12. Ensure all property on Temporary

    Hand Receipts have been recalled.


    It is all yours commander

    Inventory“Change of Command”

    Conduct

    13. Stick to Schedule.

    14. Inventory End Items and All Components.

    15. Record the TM, SC, HR, etc. you used to

    inventory.

    16. Verify Serial Numbers.

    17. Inspect Equipment.

    18. Validate Maintenance Work Orders.

    19. Sub-Hand Receipt the Property.


    It is all yours commander

    Inventory“Change of Command”

    20. Demand strict adherence to instructions.

    21. Soldiers are sizing you up.

    22. You are sizing up the soldiers.

    23. You are telling them how important property

    accountability is to you --- be ruthless!!

    Conduct


    It is all yours commander

    Inventory“Change of Command”

    Conduct

    • Who Should Be With You During the Inventory?

      • Supply Sergeant.

      • Supply Clerk.

      • Subhand Receipt Holder.

      • User Hand Receipt Holder.

      • SME on Equipment.

      • Out Going Commander.


    It is all yours commander

    Inventory“Change of Command”

    • Miscellaneous.

      • Assumption of Command orders.

      • Signature cards.

      • Equipment density listing to support unit.

    Conduct


    Inspect unit supply records

    Inspect Unit Supply Records

    • PRIMARY HAND RECEIPTALH-151

    • SUB-HAND RECEIPTULLS-S4/DA FORM 2062

    • USER HAND RECEIPTULLS-S4/DA FORM 2062

    • SHORTAGE ANNEXULLS-S4/DA FORM 2062

    • TEMPORARY HAND RECEIPTDA FORM 3161

    • CHANGE DOCUMENTDA FORM 3161


    It is all yours commander

    Inspect Unit Supply Records

    Property Books

    • Organization Property Book

      • MTOE Authorized Property

      • Deployable TDA

      • OCIE

      • Special Tool & Test Equipment

      • Basic Loads

      • Books

  • Installation Property Book -- ALL Other Property.

  • FMO


  • It is all yours commander

    Inspect Unit Supply Records

    Property Book Indicator Codes

    PBIC TYPE OF PROPERTY BOOK

    1BASIC LOAD -- SUBSISTENCE

    2OCIE

    3BASIC LOAD -- POL

    4TDA PROPERTY

    5BASIC LOAD -- AMMO

    6LEASED RENTAL EQUIPMENT

    7INSTALLATION RESERVE COMPONENT

    8ORGANIZATIONAL

    9INSTALLATION

    0 OTHER


    It is all yours commander

    Inspect Unit Supply Records

    Example ALH-151

    LOOK FOR DATES FAIRLY CLOSE TO

    THIS CHANGE OF COMMAND

    DATE PREPARED : 06JUL 199X HAND RECEIPTPCN : ALH-151

    UNIT DESCRIPTION : H / R #4 ORGANIZATION DATE LAST INVENTORY : X92006

    UIC : WHYNOT

    R S AUTHORIZATION

    GENERIC NOMENCLATURE I E SR E L S A T DOCUMENT

    CR RR C C E B A PUBLICATION ESD REQ AUTHON HANDDUE-IN

    ALIN SUBLIN NSN MCN UI UNIT / PRICE NSN NOMENCLATURE CC I C C C C A C DATA DOC NRSCRDO QTY QTY QTY QTY

    A01870 ACCY KIT: MK-1259/G F/ AN / VRC-460. 53 64 GRC-125 2A 1 17237DMOO 10 10

    5820004937535 12200 ACCY KIT MK- 1302/G 2 N 99 A U 2 TM1123003611510

    A79331 ANTENNA GROUP: OE-254 () / GRC 2B 1 17237DMOO 1 1 1 3985010631574 EA 71000 ANT GP OE-254 () / GRC X2035507BB0151

    A72260 5985004978554 EA 71000 ANTENNA RC-292 2 N 99 B U P TM115830334815 1

    Substitute LIN

    LAST O/H QTY ON BOOKS


    It is all yours commander

    Inspect Unit Supply Records

    Asset Visibility Report

    DATE: 07 MAY 1994 ASSET VISIBILTY REPORT PCN” AWE-115

    UIC/UNIT: CAAAA/CO A/1-59 QM BN PBO: BPBO, 45TH SEP BRIGADE DODAAC: WK4K9H ------------QUANTITIES -----------

    LIN GENERIC NOMENCLATURE AUTH DUE/IN

    SUBLIN STOCK NUMBER NSN NOMENCLATURE CL SRRC UI ON HAND ASSIGN SHR

    NUM

    { SN_REG_LOT NUMBER /LOT QT/CL NR /SHR NR} { SN_REG_LOT NUMBER /LOT QT/CL NR /SHR NR} { SN_REG_LOT NUMBER /LOT QT/CL NR /SHR NR}

    B6776 BINOCULAR: MODULAR CONSTRUCTION MIL SCALE RETICLE 7 2 0

    2540001333492 BINOCULAR MOD RET M19 N N EA 2 2

    {35847/ / / 11S } {35941 / / /4A }

    ASSIGNED PER SHR#: 11S 1 / 4A 1

    ------------------------------------------------------------------------------------------------------------------TOTAL ON HAND / ASSIGNED FOR LIN: 2 2


    It is all yours commander

    Inspect Unit Supply Records

    09 / 14 / 95

    07 : 13 : 23

    CONSOLIDATED SERIAL NUMBER

    REFERENCE LISTING - COMPLETE

    PAGE: 1

    CONSOLIDATED SERIAL NUMBER

    REFERENCE LISTING - COMPLETE

    PBIC LIN SLIN STOCK NUMBER NSN NOMENCLATURE PUB DATA

    SUBHAND

    RECEIPT

    NO HOLDERSECTION

    SERIAL NUMBER...../ REG NO SERIAL NO....../ REG NO SERIAL NUMBER....../ REG NO SERIAL NUMBER...... / REG NO

    8 A32355 6665-01-105-5623 ALARM CHEM AGT M8A1 TM 3-6652-225-12W / C3

    D1 1ST PLATOON LEADER D /1-61 AR

    NN4011-NN4333/NN4015-NN4337/

    D2 2D PLATOON LEADER D CO., 1-61 AR

    NN4012-NN4334/NN4016-NN4338/

    D3 3D PLATOON LEADER D /1-61 AR

    NN4013-NN4335/NN4017-NN4339/

    D4 XO HQ, 1-61 AR

    NN4014-NN4336/

    D5 SSG STRONG SUPPLY

    NN4018-NN4340/

    ULLS-S4 REPORT


    It is all yours commander

    Inspect Unit Supply Records

    SUB-HAND RECEIPT HOLDER

    FILE LISTING

    SUB-HAND RECEIPT HOLDER

    FILE LISTING

    TIME : 07 : 13 : 23

    UIC / DESC : WHYNOT / D CO. 1-61 AR

    DATE : 09 / 14 / 9X

    PAGE : 1

    SUBHAND DATE DATE

    RECEIPT LAST NEXT

    NO. HOLDER SECTION PHONE INVENTORIED UPDATE REMARKS

    11 SFC SMITH 1ST PLT, D / 1-61 AR 06 / 12 / 9X 12 / 12 / 9X _________________________

    12 SSG HARDY 1ST PLT, D / 1-61 AR 06 / 12 / 9X 12 / 12 / 9X_________________________

    4A XO HQ 624-4441 06 / 12 / 9X 12 / 12 / 9X __________________________

    ULLS-S4 REPORT


    It is all yours commander

    Inspect Unit Supply Records

    • Real Property

      • Land

      • Improvements to Land

      • Buildings and Facilities

    • Personal Property--Supplies

      • Nonexpendable (N) - not consumed in use.

      • Durable (D) - not consumed in use.

      • Expendable (X) :

        • Consumed in use or loses identity.

        • Item not consumed in use:

          • With unit price < $100.00.

          • Not otherwise coded ‘N’ or ‘D’.


    It is all yours commander

    Inspect Unit Supply Records

    Shortage Annexes

    • Nonexpendables PBO

      • One for each end item.

      • Original DPBO keeps.

      • Copy to Company Commander.

    • DurableBN S-4/

      • One for each end item.Company CDR

      • Original BN S-4 keeps.

      • Copy to Company Commander.

    • Expendable Company CDR

      • Order thru ULLS if funds available.

      • Can put on shortage annex.


    Inspect unit supply records1

    PBO

    Short 14 Hoist Chain

    Separate Annex for

    Each Platoon

    Commander

    Short 14 Hoist Chain

    1st Platoon

    Short 5

    2nd Platoon

    Short 5

    3rd Platoon

    Short 4

    Inspect Unit Supply Records

    Shortage Annex Flow


    It is all yours commander

    Inspect Unit Supply Records

    Component Shortage Report

    DODAAC:WK5A26

    UIC:WABBAA

    PB ORIG :ASHR NUMBER: 4

    COMPONENT SHORTAGE

    PCN : AWE-227

    END ITEM COMPONENTSUBCOMP ARC NOMENCLATURECL NR SHORT REPL D / I

    NSN NSN NSN CODEQTY FLAG QTY

    5180002932875 0095411180110 X TWINE, FIBROUS: WAXED CL-507-0001R 00000

    5180002932875 4240000523776 X GOGGLES, INDUSTRIAL CL-507-0002R 00000

    5180002932875 5110001425015 D SAW, HAND, RIP: 26 IN CL-507-0001R 00000

    5180002932875 5110001800831 D PLANE, BLOCK: ADJUSTA CL-507-0001R 00000

    END OF REPORT TOTAL NUMBER OF RECORDS: 00004


    It is all yours commander

    PBO SHORTAGE ANNEX

    DA FORM 2062

    PBO COMMANDER

    1st Infantry Div 1/3-34 ARPBO #

    HAND RECEIPT / ANNEX NUMBER

    FROM: TO: HAND RECEIPT NUMBER

    For use of this form, see DA P AM 710-2-1.

    The proponent agency is ODCSLOG.

    FOR

    ANNEX/CR

    ONLY

    END ITEM STOCK NUMBER END ITEM DESCRIPTION PUBLICATION NUMBER PUBLICATION DATE QUANTITY

    2350-01-87-1095 TANK, CBT,F/T,120mmM1A1 TM9-2350-264-10-2 w/C4 SEP 90 14

    STOCK NUMBER ITEM DESCRIPTION

    QTY

    AUTH

    f.

    g. QUANTITY

    *

    SEC UI

    a. b.

    c. d. e.

    A B C D E F

    3950-00-092-9064 HOIST, CHAIN, 1/2 TON N EA 4

    8415-01-092-0039 MITTENS, HEAT PROTECTIVE N EA 2

    8340-00-841-6456 TARPAULIN, NYLON, 12’ by 17’ N EA 6

    MAH

    13JAN95

    ARC CODE

    COMPONENTS OF THE

    MAJOR END ITEM--TANK

    PBO’s INITIALS

    * WHEN USED AS A:

    HAND RECEIPT, enter Hand Receipt Annex Number

    HAND RECEIPT FOR QUARTERS FURNITURE, enter Condition Codes 1 1

    HAND RECEIPT ANNEX / COMPONENTS RECEIPT, enter Accounting Requirements Code (ARC) PAGE OF PAGE.

    DA FORM 2062 EDITION OF JAN 58 IS OBSOLETE

    JAN 82


    It is all yours commander

    S4 SHORTAGE ANNEX

    DA FORM 2062

    HAND RECEIPT / ANNEX NUMBER

    FROM: TO: HAND RECEIPT NUMBER

    S4 COMMANDER

    3-34 AR 1/3-34 AR S4#

    For use of this form, see DA P AM 710-2-1.

    The proponent agency is ODCSLOG.

    FOR

    ANNEX/CR

    ONLY

    END ITEM STOCK NUMBER END ITEM DESCRIPTION PUBLICATION NUMBER PUBLICATION DATE QUANTITY

    2350-01-87-1095 TANK, CBT,F/T,120mmM1A1 TM9-2350-264-10-2 w/C4 SEP 90 14

    STOCK NUMBER ITEM DESCRIPTION

    QTY

    AUTH

    f.

    g. QUANTITY

    *

    SEC UI

    a. b.

    c. d. e.

    A B C D E F

    5130-01-113-1558 SOCKET, SOCKET WRENCH, 25mm, 6 PT D EA 6

    3/4 INCH DRIVE

    5120-01-052-5654 PULLER AND PUMP , END CONNECTOR D EA 4

    5120-00-243-2395 MATTOCK, PUCK UNIT 5 LB D EA 6

    JAM

    21DEC94

    ARC CODE

    COMPONENTS OF THE

    MAJOR END ITEM--TANK

    S-4’s INITIALS

    * WHEN USED AS A:

    HAND RECEIPT, enter Hand Receipt Annex Number

    HAND RECEIPT FOR QUARTERS FURNITURE, enter Condition Codes 1 1

    HAND RECEIPT ANNEX / COMPONENTS RECEIPT, enter Accounting Requirements Code (ARC) PAGE OF PAGE

    DA FORM 2062 EDITION OF JAN 58 IS OBSOLETE

    JAN 82


    Subhand receipt from you to subhand receipt holder

    Inspect Unit Supply Records

    Subhand ReceiptFrom You to Subhand Receipt Holder

    • Sub-Hand Receipt/DA Form 2062.

      • Major End Items Only.

      • Signed by Subhand Receipt Holder.

    • Shortage Annex

      • Authorized Shortages of components to

        include expendables.

      • Initialed by You.


    It is all yours commander

    Inspect Unit Supply Records

    SUB-HAND RECEIPT

    SUB-HAND RECEIPT

    ORGANIZATIONAL PROPERTY

    PAGE 1 OF 2

    09 / 14 / 95

    06 : 34 : 15

    UIC / DESC : WHYNOT D CO. 1-61 AR

    HAND RECEIPT FROM : HRH / CDR, D CO. 1-61 ARTO: D / 1-61 AR HAND RECEIPT NUMBER:

    1ST PLATOON LEADERD1

    GEN NOMENCLATURE AUTH O / H

    LIN SUBLIN STOCK NUMBER NSN NOMENCLATURE PUBLICATION AI CIIC UI QTY QTY REMARKS

    A32355 ALARM CHEMICAL AGENT AUTOMATIC: PORTABLE MANPACK 2

    6665-01-105-5623 ALARM CHEM AGT M8A1 TM 3-6652-225-12W / C3 7 EA 2

    SER /REG NO NN4011-NN 4333/NN4015-NN 4337/

    C89070 CAMOUFLAGE SCREEN SUPPORT SYSTEM : WOODLAND / DESERT 2 8

    1080-00-623-7295 CAM SCN WDLD / DST / PL NO DA PUB 7 EA 8

    Annex Indicator


    It is all yours commander

    Sub-Hand Receipt

    DA FORM 2062

    FROM: TO: HAND RECEIPT NUMBER

    HAND RECEIPT / ANNEX NUMBER

    COMMANDER 1st PLATOON LEADER

    1st PLT, A / 3-34 AR 1st PLT, A / 3-34 AR A1

    For use of this form, see DA P AM 710-2-1.

    The proponent agency is ODCSLOG.

    FOR

    ANNEX/CR

    ONLY

    END ITEM STOCK NUMBER END ITEM DESCRIPTION PUBLICATION NUMBER PUBLICATION DATE QUANTITY

    STOCK NUMBER ITEM DESCRIPTION

    QTY

    AUTH

    f.

    g. QUANTITY

    *

    SEC UI

    a. b.

    c. d. e.

    A B C D E F

    A32355 TM 3-6652-225-12w/C3 SEPTEMBER 1976

    6665-01-105-5623 Alarm Chemical Agent Auto: Manpack M8A1 7 ea 2 2

    SN # : NN4011-NN4333, NN4015-NN4337

    C89070 NO DA PUB

    1080-00-623-7295 Camouflage, Screen Support System, WDLD / DST 2 U ea 8 8

    * WHEN USED AS A:

    HAND RECEIPT, enter Hand Receipt Annex Number

    HAND RECEIPT FOR QUARTERS FURNITURE, enter Condition Codes

    HAND RECEIPT ANNEX / COMPONENTS RECEIPT, enter Accounting Requirements Code (ARC) PAGE1 OF2 PAGE.


    It is all yours commander

    Inspect Unit Supply Records

    Implies from the Commander.

    AI

    09 / 14 / 95

    07 : 15 : 16

    SUB-HAND RECEIPT SHORTAGE ANNEX

    ORGANIZATIONAL PROPERTY

    PAGE 1 OF 1

    UIC / DESC : WHYNOT / D CO. 1-61 AR

    ANNEX NUMBER FROM : D CO. 1-61 ARTO : D / 1-61 AR HAND RECEIPT NO:

    3 3D PLATOON LEADER D3

    END ITEM STOCK NUMBER END ITEM DESCRIPTION PUBLICATION NUMBER PUB DATE QUANTITY

    2350-01-087-1095TANK, CBT F/ T 120MM, M1A1 TM 9-2350-264-10-2 01 SEP 984

    C

    A I

    C R I QTY QTY

    STOCK NUMBER ITEM DESCRIPTION T C C UI AUTH SH ORT REMARKS

    3950-00-092-9064 HOIST, CHAIN, 1 / 2 - TON : MP10 B N J EA 4 1 ____ ___________

    4930-01-133-7143 GUN, HAND, LUBRICATING : 12312110 B X U EA 4 1 _______________

    INITIALS__________________GRADE____________DATE__________

    BII

    AMOUNT SHORT FROM 4 TANKS

    Cdr.'s INTIALS

    Sub-Hand Receipt Shortage Annex


    It is all yours commander

    Sub-Hand Receipt Shortage Annex

    DA FORM 2062

    HAND RECEIPT / ANNEX NUMBER

    FROM: TO: HAND RECEIPT NUMBER

    COMMANDER 1st PLATOON LEADER

    A / 3-34 AR A / 3-34 AR 1

    For use of this form, see DA P AM 710-2-1.

    The proponent agency is ODCSLOG.

    FOR

    ANNEX/CR

    ONLY

    END ITEM STOCK NUMBER END ITEM DESCRIPTION PUBLICATION NUMBER PUBLICATION DATE QUANTITY

    2350-01-87-1095 TANK, CBT,F/T,120mmM1A1 TM9-2350-264-10-2 w/C4 SEP 90 14

    STOCK NUMBER ITEM DESCRIPTION

    QTY

    AUTH

    f.

    g. QUANTITY

    *

    SEC UI

    a. b.

    c. d. e.

    A B C D E F

    3950-00-092-9064 HOIST, CHAIN, 1/2 TON N EA 4

    5120-01-052-5654 PULLER AND PUMP , END CONNECTOR D EA 12

    5120-00-227-7356 SCREWDRIVER, FLAT TIP, 3/16-IN WIDE X EA 8

    MAH

    13JAN95

    ARC CODE

    COMPONENTS OF THE

    MAJOR END ITEM--TANK

    Cdr.'s INITIALS

    * WHEN USED AS A:

    HAND RECEIPT, enter Hand Receipt Annex Number

    HAND RECEIPT FOR QUARTERS FURNITURE, enter Condition Codes 1 1

    HAND RECEIPT ANNEX / COMPONENTS RECEIPT, enter Accounting Requirements Code (ARC) PAGE OF PAGES.


    It is all yours commander

    Inspect Unit Supply Records

    Component Hand Receipt(User Hand Receipt)

    • From Subhand Receipt Holder To User:

      • Component hand receipt.

      • On hand quantities.

      • Signed by user.

      • One major end item per component hand receipt.


    It is all yours commander

    Inspect Unit Supply Records

    ARC

    Component Hand Receipt(User Hand Receipt)

    09 / 14 / 95

    07 : 26 : 35

    COMPONENT HAND RECEIPT

    ORGANIZATIONAL PROPERTY

    PAGE: 1 OF 1

    UIC / DESC : WHYNOT / D CO. 1-61 AR

    HAND RECEIPT FROM : HRH / CDR, D CO. 1-61 ARTO: 1ST PLT, D / 1-61 AR HAND RECEIPT NO :

    SSG HARDY 12

    END ITEM STOCK NUMBER END ITEM DESCRIPTION PUBLICATION NUMBER PUB DATE QUANTITY

    1080-00-623-7295 SUPPORT SYSTEM, CAMOUFLAGE, LTWT, WDLD / DESERT TM 5-1080-200-10-HR 01 JAN 87 8

    C

    A I

    C R I QTYQTY

    STOCK NUMBER ITEM DESCRIPTION T C C UI AUTH O / H REMARKS

    1080-00-108-1646 CASE, CARRYING SUPPORT SYSTEM C N U EA 8 8 ____________________

    1080-00-536-6342 POLE, SUPPORT, PLASTIC C N U EA 96 90 ____________________

    1080-00-108-1545 SPREADER, BATTEN C X U EA 144 135 ____________________

    1080-00-108-1646 ADAPTER ASSY, SPREADER C X U EA 48 45 ____________________

    1080-00-108-1646 STAKES, ALUMINUM C D U EA 144 144 ____________________


    It is all yours commander

    Inspect Unit Supply Records

    09 / 14 / 95

    06 : 33 : 28

    COMPONENT SUB-HAND RECEIPT

    PAGE: 1 OF 2

    HAND RECEIPT FROM : TO: HAND RECEIPT NO :

    END ITEM STOCK NUMBER END ITEM DESCRIPTION PUBLICATION NUMBER PUB DATE QUANTITY

    1080-00-103-1246 SCREEN SYSTEM, CAMOUFLAGE, LTWT, WDLD, RADAR SCAT, TY II TM 5-1080-280-13 & P 01 JAN 87 _______

    C

    A I

    C R I QTY QUANTITY ON HAND

    STOCK NUMBER ITEM DESCRIPTION T C C UI AUTH A B C D E F

    1080-00-107-8589 SCREEN , HEXAGON, WDLD, RADAR SCAR, TYII C N U EA 1 ______ ______ _ _____ ______ ______ ______

    1080-00-107-8589 SCREEN , HEXAGON, WDLD, RADAR SCAR, TYII C N U EA 1 ______ ______ _ _____ ______ ______ ______

    1080-00-107-9206 SCREEN , D IAMOND, WDLD, RADAR SCAR, TYII C N U EA 1 ______ ______ _ _____ ______ ______ ______

    SIGNATURE__________________________ GRADE__________ DATE________ (COLUMN A)

    SIGNATURE__________________________ GRADE__________ DATE________ (COLUMN B)

    SIGNATURE__________________________ GRADE__________ DATE________ (COLUMN C)

    Component Hand Receipt(User Hand Receipt)

    ARC


    It is all yours commander

    Component Hand ReceiptDA FORM 2062

    HAND RECEIPT / ANNEX NUMBER

    FROM: TO: HAND RECEIPT NUMBER

    PLATOON LEADER SFC SMITH

    1st PLT, A / 3-34 AR 1st PLT, A / 3-34 AR A11

    For use of this form, see DA P AM 710-2-1.

    The proponent agency is ODCSLOG.

    FOR

    ANNEX/CR

    ONLY

    END ITEM STOCK NUMBER END ITEM DESCRIPTION PUBLICATION NUMBER PUBLICATION DATE QUANTITY

    2350-01-87-1095 TANK, CBT,F/T,120mmM1A1 TM9-2350-264-10-2 w/C4 SEP 90 1

    STOCK NUMBER ITEM DESCRIPTION

    QTY

    AUTH

    f.

    g. QUANTITY

    *

    SEC UI

    a. b.

    c. d. e.

    A B C D E F

    2350-01-087-1095 TANK, CBT, F / T 120MM, M1A1 N 7 EA 1 1

    COMPONENT OF THE END ITEM (COEI)

    1240-01-074--5766 Driver’s / Loader’s Unity Periscope X 7 EA 2 2

    6650-01-093-5864 Driver’s Side Unity Periscope X U EA 2

    BASIC ISSUE ITEMS (BII)

    5120-00-227-8088 Adapter, Socket Wrench, 3/4 - in Drive to 1/2 - in D M EA 1 1

    Drive : (in tool bag) EX506B

    * WHEN USED AS A:

    HAND RECEIPT, enter Hand Receipt Annex Number

    HAND RECEIPT FOR QUARTERS FURNITURE, enter Condition Codes

    HAND RECEIPT ANNEX / COMPONENTS RECEIPT, enter Accounting Requirements Code (ARC) PAGE1 OF10 PAGE

    DA PAM 710-2-1 p 87


    Da form 3161

    Inspect Unit Supply Records

    DA Form 3161

    • Issue

    • Turn-In

    • Temporary Hand Receipt

    • Lateral Transfer


    Issue da form 3161

    Inspect Unit Supply Records

    Issue DA Form 3161

    • DOL To Commander.

    • DPBO To Commander.

    • Commander to Subhand Receipt Holder & User.

    • SIGNATURE CARD AUTHORITY!


    It is all yours commander

    DA Form 3161 -- Issue

    ISSUE SHEET NO. 3. REQUEST NO. 4. VOUCHER NO

    NO. SHEET

    TURN-IN

    X

    REQUEST FOR ISSUE OR TURN -IN

    1 1 Change Doc

    (DA PAM 710-2-1 ))

    1. SEND TO : 5. DATE MATERIAL REQUIRED 6. DODAAC 7. PRIORITY 8. ACCOUNTING/FUNDING DATA

    2. REQUEST FROM : 9. END ITEM IDENT 9a. NAME/MANUFACTURE 9b. MODEL 9c. SERIAL NO.

    SSG Bobby Rock

    1/1/A/3-34 AR

    Commander

    A / 3-34 AR

    * CODEISSUETURN-IN

    I - Initial FWT - Fair Wear and Tear EX - Excess

    R - Replacement RS - Report of Survey SC - Stmt of Charges

    10.. PUBLICATION 11. JOB ORDER NO.

    12. ITEM UNIT SUPPLY j. POSTED

    NO. STOCK NO.ITEM DESCRIPTION OF QUANTITY CODE * ACTION UNIT PRICE TOTAL COST

    ISSUE D ATE BY

    a b c d e f g h i

    1 8340-00-841-6456 Tarpaulin 17 x 12 ea 1 R 1

    2 8340-00-269-1547 Tent : Hex M-1958 ea 1 I 1

    NOTHING FOLLOWS

    SHEET TOTAL GRAND TOTAL

    13. ISSUED / TURN- DATE BY 14. ISSUE QTY DATE BY 15.REC QTY DATE BY

    IN “QUANTITY” IN “SUPPLY IN “ SUPPLY

    COLUMN IS ACTION” ACTION

    REQUESTED COLUMN COLUMN

    13 Jan 95

    Trust, Me SGT

    13 Jan 95

    Noway, John SSG


    Turn in da form 3161

    Inspect Unit Supply Records

    Turn In DA Form 3161

    • Subhand Receipt Holder/User to Commander.

    • Commander to DOL.

    • Commander to DPBO.

    • SIGNATURE CARD AUTHORITY!


    It is all yours commander

    DA Form 3161 -- Turn In

    ISSUE SHEET NO. 3. REQUEST NO. 4. VOUCHER NO

    NO. SHEET

    TURN-IN

    REQUEST FOR ISSUE OR TURN -IN

    X

    1 1 Change Doc

    (DA PAM 710-2-1 ))

    1. SEND TO : 5. DATE MATERIAL REQUIRED 6. DODAAC 7. PRIORITY 8. ACCOUNTING/FUNDING DATA

    2. REQUEST FROM : 9. END ITEM IDENT 9a. NAME/MANUFACTURE 9b. MODEL 9c. SERIAL NO.

    Commander

    A / 3-34 AR

    SSG Bobby Rock

    1/1/A/3-34 AR

    * CODEISSUETURN-IN

    I - Initial FWT - Fair Wear and Tear EX - Excess

    R - Replacement RS - Report of Survey SC - Stmt of Charges

    10.. PUBLICATION 11. JOB ORDER NO.

    12. ITEM UNIT SUPPLY j. POSTED

    NO. STOCK NO.ITEM DESCRIPTION OF QUANTITY CODE * ACTION UNIT PRICE TOTAL COST

    ISSUE D ATE BY

    a b c d e f g h i

    1 8340-00-841-6456 Tarpaulin 17 x 12 ea 1 FWT 1

    2 5120-00-223-7397 Pliers, Slip Joint w/ cut ea 1 FWT 0

    NOTHING FOLLOWS

    SHEET TOTAL GRAND TOTAL

    13. ISSUED / TURN- DATE BY 14. ISSUE QTY DATE BY 15.REC QTY DATE BY

    IN “QUANTITY” IN “SUPPLY IN “ SUPPLY

    COLUMN IS ACTION” ACTION

    REQUESTED COLUMN COLUMN

    17 Jan 95

    Noway, John SSG

    137Jan 95

    Trust, Me SGT


    Temp hand receipt da form 3161

    Inspect Unit Supply Records

    Temp Hand ReceiptDA Form 3161

    • Use for 30 Days or Less.

    • Don’t Remove Loaned Item from your Accountability Documents.

    • Can be used Outside Parent Unit.

    • Coordinate with the other Commander.


    It is all yours commander

    DA Form 3161 -- Temp Hand Receipt

    ISSUE SHEET NO. 3. REQUEST NO. 4. VOUCHER NO

    NO. SHEET

    TURN-IN

    X

    REQUEST FOR ISSUE OR TURN -IN

    1 1 Temp Hand Receipt

    (DA PAM 710-2-1 ))

    1. SEND TO : 5. DATE MATERIAL REQUIRED 6. DODAAC 7. PRIORITY 8. ACCOUNTING/FUNDING DATA

    2. REQUEST FROM : 9. END ITEM IDENT 9a. NAME/MANUFACTURE 9b. MODEL 9c. SERIAL NO.

    SSG Stinson

    HHC/ 3-34 AR

    SSG Smith

    HHC / 3-34 AR

    * CODEISSUETURN-IN

    I - Initial FWT - Fair Wear and Tear EX - Excess

    R - Replacement RS - Report of Survey SC - Stmt of Charges

    10.. PUBLICATION 11. JOB ORDER NO.

    12. ITEM UNIT SUPPLY j. POSTED

    NO. STOCK NO.ITEM DESCRIPTION OF QUANTITY CODE * ACTION UNIT PRICE TOTAL COST

    ISSUE D ATE BY

    a b c d e f g h i

    1 5805-00-543-0012 Telephone Set, TA 312 ea 1 I 1

    NOTHING FOLLOWS

    Put Unit location and Phone

    Some where on this form !

    SHEET TOTAL GRAND TOTAL

    13. ISSUED / TURN- DATE BY 14. ISSUE QTY DATE BY 15.REC QTY DATE BY

    IN “QUANTITY” IN “SUPPLY IN “ SUPPLY

    SOLM IS ACTION” ACTION

    REQUESTED COLUMN COLUMN

    20 Jan 95

    SGT Bill Toy

    20 Jan 95

    SSG Ray Stinson


    Lateral transfer da form 3161

    Inspect Unit Supply Records

    Lateral TransferDA Form 3161

    • Receive Directive.

    • Inventory Item.

    • Update Shortage Annex/Fund Transfer.

    • Obtain Approval Authority Signature.

    • Complete Transfer.


    Lateral transfer da form 31611

    Inspect Unit Supply Records

    Lateral TransferDA Form 3161

    • Get Document Number From PBO.

    • Turn in Completed 3161, Shortage Annex, Fund Transfer Memo to PBO.

    • Keep Copies.

    • Ensure Item Is Removed From Your ALH-151.


    Da form 3161 lateral transfer

    ISSUE SHEET NO. 3. REQUEST NO. 4. VOUCHER NO

    NO. SHEET

    TURN-IN

    REQUEST FOR ISSUE OR TURN -IN

    1 1

    (DA PAM 710-2-1 ))

    1. SEND TO : 5. DATE MATERIAL REQUIRED 6. DODAAC 7. PRIORITY 8. ACCOUNTING/FUNDING DATA

    2. REQUEST FROM : 9. END ITEM IDENT 9a. NAME/MANUFACTURE 9b. MODEL 9c. SERIAL NO.

    Commander

    D / 5-16 IN

    Commander

    A / 3-34 AR

    * CODEISSUETURN-IN

    I - Initial FWT - Fair Wear and Tear EX - Excess

    R - Replacement RS - Report of Survey SC - Stmt of Charges

    12. ITEM UNIT SUPPLY j. POSTED

    NO. STOCK NO.ITEM DESCRIPTION OF QUANTITY CODE * ACTION UNIT PRICE TOTAL COST

    ISSUE D ATE BY

    a b c d e f g h i

    1 2320-00-077-1677 Truck, Cargo, 2 1/2 ton ea1 1

    M 35A2, SN : 234

    Justification: Reduce excess / fill

    shortage.

    Lateral Transfer Approved By

    I.C Stars

    I. C. STARS

    COL, IN

    Commanding

    SHEET TOTA L GRAND TOTAL

    13. ISSUED / TURN- DATE BY 14. ISSUE QTY DATE BY 15.REC QTY DATE BY

    IN “QUANTITY” IN “SUPPLY IN “ SUPPLY

    COLUMN IS ACTION” ACTION

    REQUESTED COLUMN COLUMN

    17 Feb 95

    SGT Trust Me

    1 Feb 95

    SSG Murphy

    DA Form 3161 -- Lateral Transfer

    10.. PUBLICATION 11. JOB ORDER NO.


    It is all yours commander

    ULLS-S4

    • Used During Command.

    • Commander’s Guide.

    • Reports:

      • Cdr’s Exception Report.

      • Cdr’s Financial Transaction Report.

      • Property Follow-Up Report.

      • Property Book Change Report.

    • Internal SOP.

    • ULLS-S-4 Checklist.


    It is all yours commander

    Inventory“Change of Command”

    • Ensure shortages are on request.

    • Verify relief from accountability actions are initiated.

    • Turn-in excess.

    • Adjust property records (don’t forget shortage annex).

    • Ensure all property is signed For.

    • Prepare After Action Report (AAR).

    Research/Reconciliation


    It is all yours commander

    Actions Available

    SUPPLY

    ADVERSE

    ADMINISTRATIVE


    It is all yours commander

    Adverse Administrative

    • Oral / Written Reprimand

    • Adverse Remarks:

      • OER

      • NCOER

      • CPA

    • MOS Reclassification

    • Bar to Reenlistment

    • UCMJ


    Property adjustments

    Property Adjustments

    • Administrative Adjustment Report (AAR).

    • Damage Statement.

    • Memorandum For Record.

    • Cash Purchase.

    • Cash Collection.

    • Statement Of Charges.

    • Report Of Survey.


    Property adjustments1

    Property Adjustments

    • Administration Adjustment Report (AAR)

      • Used To Correct Minor Discrepancies .

        (DA Form 4949)

        • Sizes

        • NSN

        • Serial Numbers

        • Unit of Issue

        • Accounting Requirements

        • Assembly/Disassembly


    Property adjustments2

    Property Adjustments

    • Damage Statement.

      • Used when negligence not found (Memorandum).

      • “I have reviewed the circumstances surrounding the damage to the above item and find no evidence of negligence or willful misconduct.”

        • Company Commander has $200 Limit/ $100 for OCIE.

        • Reviewed Quarterly.

        • Abuse = Loss Of Authority.


    Property adjustments3

    Property Adjustments

    • Memorandum for Lost Hand Tools.

      “I have reviewed the circumstances surrounding the loss of the above items and find no evidence of negligence or willful misconduct.”

      • Company commander approval of $100 per incident.

      • Prepare a narrative of the incident.

      • Reviewed quarterly by Battalion Commander.

      • Abuse = Loss of Authority.


    Property adjustments4

    Property Adjustments

    • Cash Purchase :

      • Liability Admitted.

        “I authorize 2LT Smith to purchase the following

        hand tools (or OCIE). Purchased items will remain

        the property of the U.S. Government.”

        • Use cash or check.

        • Item must be immediately available.

        • SSSC or CIF.


    Property adjustments5

    Property Adjustments

    • Cash Collection Voucher.

      • DD Form 362.

      • Liability Admitted.

      • No Lost or Destroyed Sensitive Items.

      • Less Than One Month Base Pay.

        • Direct payment to FAO.

        • Show proof of payment in 2 days.

        • No proof = payroll deduction or report of survey.


    Property adjustments6

    Property Adjustments

    • Statement Of Charges.

      • DD Form 362.

      • Liability admitted.

      • No Lost or Destroyed Sensitive Items.

      • Less than one months base pay.

        • Payroll Deduction.

        • Follow Up in 20 Days with FAO.


    Property adjustments7

    Property Adjustments

    • Mandatory when any of the below

      conditions exist :

      • Liability admitted, but greater than one month’s

        base pay.

      • Liability not admitted.

      • Lost or destroyed sensitive item.

      • Fire, theft, or disaster.

    Report Of Survey

    (DA Form 4697)


    It is all yours commander

    REPORT OF SURVEY

    DA FORM 4697

    1. DATE PREPARED 2. SURVEY NUMBER

    DEPARTMENT OF THE ARMY

    REPORT OF SURVEY

    For use of this form, see AR 735-11; the proponent agency is DSCLOG

    Block 5

    COMMANDER

    INITIATES ACTION FOR REPORT OF

    SURVEY.

    3. TYPE OF PROPERTY4. ADDRESS OF ACCOUNTABLE OFFICER

    6. ORIGINATOR (Accountable Officer, or primary hand receipt holder)

    6. 7. 8. 9. 10.

    NATIONAL STOCK NUMBER ITEM DESCRIPTIONQTY UNIT PRICE TOTAL COST

    $$$

    11. DATE AND CIRCUMSTANCES.

    DA PAM 735-5

    Block 11

    SHORT AND TO THE POINT

    12.SIGNATURE AND DATE13. Subscribed and sworn (or affirmed)

    before me at

    I do solemnly swear (or affirm) that (to the best of this day of

    my knowledge and belief) the articlwes of publicTYPED NAME,GRADE, AND SSNNAME AND GRADE (type and sign)

    property shown above and / or on attached sheets

    were lost, destroyed, damaged, or worn out in theJAMES T. ARMOR, CPT

    manner stated, while in public service.123-45-6789


    It is all yours commander

    Property Adjustments

    Report of Survey : Time Segments

    ACTIVE USAR ARNG

    Initiation 15 75 45

    Investigation 40 85 75

    Adjudication 20 80 30

    Total75 240 150

    Numbers Indicate time in days.


    Property adjustments8

    Property Adjustments

    • Survey Officer :

      • Primary Duty.

      • 30 Calendar Days To Complete

      • Can’t Have Vested Interest.

      • SFC or above.

      • Greater in Rank .

    Report Of Survey


    Property adjustments9

    Property Adjustments

    • Survey Officer Responsibilities:

      • Determines:

        • Did the loss actually occur?

        • Cause.

        • Value.

        • Assessment of financial liability.

    Report Of Survey


    Property adjustments10

    Property Adjustments

    • Survey Officer Must Prove :

      • Negligence

      • Willful Misconduct

      • Proximate Cause

    Report Of Survey


    It is all yours commander

    Property Adjustments

    Report Of Survey

    • Negligence :

      • Simple: Failure to act as a reasonably prudent person would have acted under similar circumstances.

      • Gross: Extreme departure from course of action expected, and accompanied by a reckless, deliberate, or wanton disregard for the foreseeable circumstances.


    It is all yours commander

    Property Adjustments

    • Willful Misconduct: Any intentional wrongful or unlawful act or omission relating to government property.

    Report Of Survey


    It is all yours commander

    Property Adjustments

    • Proximate Cause :

      • Natural and continuous sequence unbroken by a

        new cause.

      • Without which loss or damage would not have

        occurred.

      • Primary or predominating cause.

      • Direct and immediate consequence.

    Report Of Survey


    It is all yours commander

    Property Adjustments

    Report Of Survey

    • Respondent’s Appeal Process :

      • 7 Calendar Days to submit rebuttal / new

        evidence.

      • Legal Counsel.

  • Still Found Liable :

    • Request for reconsideration.

    • Legal counsel.

    • Legal error only.


  • Property adjustments11

    Property Adjustments

    • Initial Review by Appointing Authority.

    • Final review by Approving Authority.

      • If Yes, then can find Liable or Not Liable.

      • If No, then a Regular Survey will Be Pursued.

        Does survey contain enough information to do a

        short survey?

    Report Of Survey


    It is all yours commander

    Appointing Authority

    Report Of Survey

    • Personally Review All R/S within his Command.

    • Resolve contradictory statements.

    • Reflects clear findings from documented. Evidence

    • based on regulation.

    • Unbiased investigation.

    • Financial charges correct.

    • Return survey to survey officer for additional investigation.

    • Concur with findings and recommendations.

    • Nonconcur with findings and recommendations.


    It is all yours commander

    Liability Limits

    • Full Amount:

      • Accountable Officer.

      • Losing Public Funds.

      • Losing Personal Arms Or Equipment.

      • Lost, Damaged or Destroyed.

      • Government Quarters, Furnishings or

      • Equipment.


    It is all yours commander

    Liability Limits

    • All Other Cases :

      • One month's base pay.

      • Full amount of loss, whichever

      • is less.


    Wartime supply policy

    Wartime Supply Policy

    • By direction of the Secretary of the Army.

    • Applies to units deployed in theater of

      operations.

    • Theater commanders may impose stricter

      accounting requirements.


    Wartime supply policy1

    Wartime Supply Policy

    • Follow-up and request to cancel.

    • Supply reconciliation and validations.

    • Signature cards & assumption of CMD orders (except ammunition).

    • Inspections and inventories.

    • No separately documented lateral transfers.

    Not Required :


    Wartime supply policy2

    Wartime Supply Policy

    • Excess turned-in “as is”.

    • Update property books through CBT loss and daily LOGSTAT reports.

    • COMSEC accounting/reporting remains.

    • OCIE accounting remains in effect.

    • Ammo accounting O/H balances.


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