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The Property Book. ALH-151. AR 710-2, AR 710-2-1, AR 735-5, DA PAM 735-5. IT IS ALL YOURS.... COMMANDER!. Property Accountability Topics. Responsibilities The Inventory Inspect Unit Supply Records Property Adjustments Wartime Accounting. Accountability.

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it is all yours commander

The Property Book

ALH-151

AR 710-2, AR 710-2-1, AR 735-5, DA PAM 735-5

IT IS ALL YOURS....COMMANDER!
property accountability topics
Property Accountability Topics
  • Responsibilities
  • The Inventory
  • Inspect Unit Supply Records
  • Property Adjustments
  • Wartime Accounting
slide3

Accountability

Obligation of a person to keep recordsof

property, documents or funds.

Responsibility

Obligation of an Individual to Ensure that property is :

properly used, properly cared for and safeguarded.

Definitions

slide4

TYPES OF RESPONSIBILITY

CUSTODIAL

COMMAND

SUPERVISORY

DIRECT

PERSONAL

command responsibility
Command Responsibility
  • Can’t Delegate.
  • Ensure Property is Used Properly.
  • Ensure Property is Safeguarded.
  • Ensure Your Soldiers Actions Contribute to :
    • Proper Custody
    • Proper Care
    • Proper Use
    • Proper Safekeeping
  • Enforce Supply Discipline. Develop and train supply SOP.
  • Take Needed Admin or Disciplinary Actions.
inventory
Inventory
  • Annual requirement.
  • Must Be On-Hand or on Order.
  • Want property returned in EXACT condition issued.
inventory1
Inventory
  • Event Driven
  • Commodity Driven
event driven
Event Driven
  • Change of Command.
  • Change of Sub-Hand Receipt Holder.
  • Change of User.
  • Receipt/Turn-in of Property.
  • Cyclic “10%”.
  • Command Directed.
  • Change of Company Armorer.
commodity
Commodity
  • Weapons & Ammunition
  • Sensitive Items
  • PLL
  • Basic Loads
  • Organization Clothing & Individual Equipment
  • FMO
  • Installation Property (IPBO)
inventory change of command
Inventory“Change of Command”
  • Plan
  • Conduct
  • Research/Reconciliation
slide12

Inventory“Change of Command”

Plan :Joint Effort - Between Incoming and Outgoing Cdr.

  • 1. Determine what to inventory.
    • Battalion/Brigade Commander’s Guidance.
    • DPBO/BN S-4 Guidance.
  • 2. Set the dates.
  • 3. Determine schedule and procedures.
  • 4. Brief Battalion Commander.
slide13

Inventory“Change of Command”

Plan

  • 5. Obtain Correct Pubs : TM, SC, HR.
  • 6. Publish/Distribute Letter of Instruction.
      • Inventory Schedule.
      • How and Where to layout.
      • Required forms, pubs, soldiers, etc.
      • Time requirements for adjustments.
      • Actions if standard is not met.
      • Objective.
  • 7. Notify All Hand Receipt Holders.
slide14

Inventory“Change of Command”

Plan

8. Obtain the following :

  • Property Book Officer:
    • PHR (ALH-151) signed by Outgoing Company Commander (PHRH).
    • Nonexpendable Shortage Annex : Initialed by PBO.
  • S4 to You:
    • Durable Shortage Annex : Initialed by S4. ***
  • Outgoing Commander:
    • Sub-hand Receipts for company.
    • Shortage Annexes: Company, initialed by outgoing CDR.
slide15

Inventory“Change of Command”

SHR

#1

SHR

#2

PHRH

SHR

#3

ALH-151

SHR

#4

SHR

#5

SHR

#6

Plan

  • 9. Balance the PHR (ALH-151) against the SHRs.
    • Is all property signed down ?
    • If not, where is it?
    • Are all missing property book items posted in the document file?
slide16

Inventory“Change of Command”

Plan

  • 10.Balance Nonexpendable and Durable shortage
  • annexes against SHR holder shortage annexes.
      • Are they the same?
      • If different, how?
      • Are all shortages approved?
      • Are identified shortages on request?
      • Does the unit maintain the durable document register?
      • If so, is the MOI from higher in the document file.
slide17

Inventory“Change of Command”

Plan

11. Ensure needed pubs are on hand.

12. Ensure all property on Temporary

Hand Receipts have been recalled.

slide18

Inventory“Change of Command”

Conduct

13. Stick to Schedule.

14. Inventory End Items and All Components.

15. Record the TM, SC, HR, etc. you used to

inventory.

16. Verify Serial Numbers.

17. Inspect Equipment.

18. Validate Maintenance Work Orders.

19. Sub-Hand Receipt the Property.

slide19

Inventory“Change of Command”

20. Demand strict adherence to instructions.

21. Soldiers are sizing you up.

22. You are sizing up the soldiers.

23. You are telling them how important property

accountability is to you --- be ruthless!!

Conduct

slide20

Inventory“Change of Command”

Conduct

  • Who Should Be With You During the Inventory?
      • Supply Sergeant.
      • Supply Clerk.
      • Subhand Receipt Holder.
      • User Hand Receipt Holder.
      • SME on Equipment.
      • Out Going Commander.
slide21

Inventory“Change of Command”

  • Miscellaneous.
    • Assumption of Command orders.
    • Signature cards.
    • Equipment density listing to support unit.

Conduct

inspect unit supply records
Inspect Unit Supply Records
  • PRIMARY HAND RECEIPT ALH-151
  • SUB-HAND RECEIPT ULLS-S4/DA FORM 2062
  • USER HAND RECEIPT ULLS-S4/DA FORM 2062
  • SHORTAGE ANNEX ULLS-S4/DA FORM 2062
  • TEMPORARY HAND RECEIPT DA FORM 3161
  • CHANGE DOCUMENT DA FORM 3161
slide23

Inspect Unit Supply Records

Property Books

  • Organization Property Book
      • MTOE Authorized Property
      • Deployable TDA
      • OCIE
      • Special Tool & Test Equipment
      • Basic Loads
      • Books
  • Installation Property Book -- ALL Other Property.
  • FMO
slide24

Inspect Unit Supply Records

Property Book Indicator Codes

PBIC TYPE OF PROPERTY BOOK

1 BASIC LOAD -- SUBSISTENCE

2 OCIE

3 BASIC LOAD -- POL

4 TDA PROPERTY

5 BASIC LOAD -- AMMO

6 LEASED RENTAL EQUIPMENT

7 INSTALLATION RESERVE COMPONENT

8 ORGANIZATIONAL

9 INSTALLATION

0 OTHER

slide25

Inspect Unit Supply Records

Example ALH-151

LOOK FOR DATES FAIRLY CLOSE TO

THIS CHANGE OF COMMAND

DATE PREPARED : 06JUL 199X HAND RECEIPTPCN : ALH-151

UNIT DESCRIPTION : H / R #4 ORGANIZATION DATE LAST INVENTORY : X92006

UIC : WHYNOT

R S AUTHORIZATION

GENERIC NOMENCLATURE I E SR E L S A T DOCUMENT

CR RR C C E B A PUBLICATION ESD REQ AUTHON HANDDUE-IN

ALIN SUBLIN NSN MCN UI UNIT / PRICE NSN NOMENCLATURE CC I C C C C A C DATA DOC NRSCRDO QTY QTY QTY QTY

A01870 ACCY KIT: MK-1259/G F/ AN / VRC-460. 53 64 GRC-125 2A 1 17237DMOO 10 10

5820004937535 12200 ACCY KIT MK- 1302/G 2 N 99 A U 2 TM1123003611510

A79331 ANTENNA GROUP: OE-254 () / GRC 2B 1 17237DMOO 1 1 1 3985010631574 EA 71000 ANT GP OE-254 () / GRC X2035507BB0151

A72260 5985004978554 EA 71000 ANTENNA RC-292 2 N 99 B U P TM115830334815 1

Substitute LIN

LAST O/H QTY ON BOOKS

slide26

Inspect Unit Supply Records

Asset Visibility Report

DATE: 07 MAY 1994 ASSET VISIBILTY REPORT PCN” AWE-115

UIC/UNIT: CAAAA/CO A/1-59 QM BN PBO: BPBO, 45TH SEP BRIGADE DODAAC: WK4K9H ------------QUANTITIES -----------

LIN GENERIC NOMENCLATURE AUTH DUE/IN

SUBLIN STOCK NUMBER NSN NOMENCLATURE CL SRRC UI ON HAND ASSIGN SHR

NUM

{ SN_REG_LOT NUMBER /LOT QT/CL NR /SHR NR} { SN_REG_LOT NUMBER /LOT QT/CL NR /SHR NR} { SN_REG_LOT NUMBER /LOT QT/CL NR /SHR NR}

B6776 BINOCULAR: MODULAR CONSTRUCTION MIL SCALE RETICLE 7 2 0

2540001333492 BINOCULAR MOD RET M19 N N EA 2 2

{35847/ / / 11S } {35941 / / /4A }

ASSIGNED PER SHR#: 11S 1 / 4A 1

------------------------------------------------------------------------------------------------------------------TOTAL ON HAND / ASSIGNED FOR LIN: 2 2

slide27

Inspect Unit Supply Records

09 / 14 / 95

07 : 13 : 23

CONSOLIDATED SERIAL NUMBER

REFERENCE LISTING - COMPLETE

PAGE: 1

CONSOLIDATED SERIAL NUMBER

REFERENCE LISTING - COMPLETE

PBIC LIN SLIN STOCK NUMBER NSN NOMENCLATURE PUB DATA

SUBHAND

RECEIPT

NO HOLDER SECTION

SERIAL NUMBER...../ REG NO SERIAL NO....../ REG NO SERIAL NUMBER....../ REG NO SERIAL NUMBER...... / REG NO

8 A32355 6665-01-105-5623 ALARM CHEM AGT M8A1 TM 3-6652-225-12W / C3

D1 1ST PLATOON LEADER D /1-61 AR

NN4011-NN4333/ NN4015-NN4337/

D2 2D PLATOON LEADER D CO., 1-61 AR

NN4012-NN4334/ NN4016-NN4338/

D3 3D PLATOON LEADER D /1-61 AR

NN4013-NN4335/ NN4017-NN4339/

D4 XO HQ, 1-61 AR

NN4014-NN4336/

D5 SSG STRONG SUPPLY

NN4018-NN4340/

ULLS-S4 REPORT

slide28

Inspect Unit Supply Records

SUB-HAND RECEIPT HOLDER

FILE LISTING

SUB-HAND RECEIPT HOLDER

FILE LISTING

TIME : 07 : 13 : 23

UIC / DESC : WHYNOT / D CO. 1-61 AR

DATE : 09 / 14 / 9X

PAGE : 1

SUBHAND DATE DATE

RECEIPT LAST NEXT

NO. HOLDER SECTION PHONE INVENTORIED UPDATE REMARKS

11 SFC SMITH 1ST PLT, D / 1-61 AR 06 / 12 / 9X 12 / 12 / 9X _________________________

12 SSG HARDY 1ST PLT, D / 1-61 AR 06 / 12 / 9X 12 / 12 / 9X _________________________

4A XO HQ 624-4441 06 / 12 / 9X 12 / 12 / 9X __________________________

ULLS-S4 REPORT

slide29

Inspect Unit Supply Records

  • Real Property
    • Land
    • Improvements to Land
    • Buildings and Facilities
  • Personal Property--Supplies
    • Nonexpendable (N) - not consumed in use.
    • Durable (D) - not consumed in use.
    • Expendable (X) :
      • Consumed in use or loses identity.
      • Item not consumed in use:
        • With unit price < $100.00.
        • Not otherwise coded ‘N’ or ‘D’.
slide30

Inspect Unit Supply Records

Shortage Annexes

  • Nonexpendables PBO
    • One for each end item.
    • Original DPBO keeps.
    • Copy to Company Commander.
  • Durable BN S-4/
    • One for each end item. Company CDR
    • Original BN S-4 keeps.
    • Copy to Company Commander.
  • Expendable Company CDR
    • Order thru ULLS if funds available.
    • Can put on shortage annex.
inspect unit supply records1

PBO

Short 14 Hoist Chain

Separate Annex for

Each Platoon

Commander

Short 14 Hoist Chain

1st Platoon

Short 5

2nd Platoon

Short 5

3rd Platoon

Short 4

Inspect Unit Supply Records

Shortage Annex Flow

slide32

Inspect Unit Supply Records

Component Shortage Report

DODAAC: WK5A26

UIC: WABBAA

PB ORIG : A SHR NUMBER: 4

COMPONENT SHORTAGE

PCN : AWE-227

END ITEM COMPONENTSUBCOMP ARC NOMENCLATURE CL NR SHORT REPL D / I

NSN NSN NSN CODE QTY FLAG QTY

5180002932875 0095411180110 X TWINE, FIBROUS: WAXED CL-507 -0001 R 00000

5180002932875 4240000523776 X GOGGLES, INDUSTRIAL CL-507 -0002 R 00000

5180002932875 5110001425015 D SAW, HAND, RIP: 26 IN CL-507 -0001 R 00000

5180002932875 5110001800831 D PLANE, BLOCK: ADJUSTA CL-507 -0001 R 00000

END OF REPORT TOTAL NUMBER OF RECORDS: 00004

slide33

PBO SHORTAGE ANNEX

DA FORM 2062

PBO COMMANDER

1st Infantry Div 1/3-34 AR PBO #

HAND RECEIPT / ANNEX NUMBER

FROM: TO: HAND RECEIPT NUMBER

For use of this form, see DA P AM 710-2-1.

The proponent agency is ODCSLOG.

FOR

ANNEX/CR

ONLY

END ITEM STOCK NUMBER END ITEM DESCRIPTION PUBLICATION NUMBER PUBLICATION DATE QUANTITY

2350-01-87-1095 TANK, CBT,F/T,120mmM1A1 TM9-2350-264-10-2 w/C4 SEP 90 14

STOCK NUMBER ITEM DESCRIPTION

QTY

AUTH

f.

g. QUANTITY

*

SEC UI

a. b.

c. d. e.

A B C D E F

3950-00-092-9064 HOIST, CHAIN, 1/2 TON N EA 4

8415-01-092-0039 MITTENS, HEAT PROTECTIVE N EA 2

8340-00-841-6456 TARPAULIN, NYLON, 12’ by 17’ N EA 6

MAH

13JAN95

ARC CODE

COMPONENTS OF THE

MAJOR END ITEM--TANK

PBO’s INITIALS

* WHEN USED AS A:

HAND RECEIPT, enter Hand Receipt Annex Number

HAND RECEIPT FOR QUARTERS FURNITURE, enter Condition Codes 1 1

HAND RECEIPT ANNEX / COMPONENTS RECEIPT, enter Accounting Requirements Code (ARC) PAGE OF PAGE.

DA FORM 2062 EDITION OF JAN 58 IS OBSOLETE

JAN 82

slide34

S4 SHORTAGE ANNEX

DA FORM 2062

HAND RECEIPT / ANNEX NUMBER

FROM: TO: HAND RECEIPT NUMBER

S4 COMMANDER

3-34 AR 1/3-34 AR S4#

For use of this form, see DA P AM 710-2-1.

The proponent agency is ODCSLOG.

FOR

ANNEX/CR

ONLY

END ITEM STOCK NUMBER END ITEM DESCRIPTION PUBLICATION NUMBER PUBLICATION DATE QUANTITY

2350-01-87-1095 TANK, CBT,F/T,120mmM1A1 TM9-2350-264-10-2 w/C4 SEP 90 14

STOCK NUMBER ITEM DESCRIPTION

QTY

AUTH

f.

g. QUANTITY

*

SEC UI

a. b.

c. d. e.

A B C D E F

5130-01-113-1558 SOCKET, SOCKET WRENCH, 25mm, 6 PT D EA 6

3/4 INCH DRIVE

5120-01-052-5654 PULLER AND PUMP , END CONNECTOR D EA 4

5120-00-243-2395 MATTOCK, PUCK UNIT 5 LB D EA 6

JAM

21DEC94

ARC CODE

COMPONENTS OF THE

MAJOR END ITEM--TANK

S-4’s INITIALS

* WHEN USED AS A:

HAND RECEIPT, enter Hand Receipt Annex Number

HAND RECEIPT FOR QUARTERS FURNITURE, enter Condition Codes 1 1

HAND RECEIPT ANNEX / COMPONENTS RECEIPT, enter Accounting Requirements Code (ARC) PAGE OF PAGE

DA FORM 2062 EDITION OF JAN 58 IS OBSOLETE

JAN 82

subhand receipt from you to subhand receipt holder

Inspect Unit Supply Records

Subhand ReceiptFrom You to Subhand Receipt Holder
  • Sub-Hand Receipt/DA Form 2062.
    • Major End Items Only.
    • Signed by Subhand Receipt Holder.
  • Shortage Annex
    • Authorized Shortages of components to

include expendables.

    • Initialed by You.
slide36

Inspect Unit Supply Records

SUB-HAND RECEIPT

SUB-HAND RECEIPT

ORGANIZATIONAL PROPERTY

PAGE 1 OF 2

09 / 14 / 95

06 : 34 : 15

UIC / DESC : WHYNOT D CO. 1-61 AR

HAND RECEIPT FROM : HRH / CDR, D CO. 1-61 AR TO: D / 1-61 AR HAND RECEIPT NUMBER:

1ST PLATOON LEADERD1

GEN NOMENCLATURE AUTH O / H

LIN SUBLIN STOCK NUMBER NSN NOMENCLATURE PUBLICATION AI CIIC UI QTY QTY REMARKS

A32355 ALARM CHEMICAL AGENT AUTOMATIC: PORTABLE MANPACK 2

6665-01-105-5623 ALARM CHEM AGT M8A1 TM 3-6652-225-12W / C3 7 EA 2

SER /REG NO NN4011-NN 4333/NN4015-NN 4337/

C89070 CAMOUFLAGE SCREEN SUPPORT SYSTEM : WOODLAND / DESERT 2 8

1080-00-623-7295 CAM SCN WDLD / DST / PL NO DA PUB 7 EA 8

Annex Indicator

slide37

Sub-Hand Receipt

DA FORM 2062

FROM: TO: HAND RECEIPT NUMBER

HAND RECEIPT / ANNEX NUMBER

COMMANDER 1st PLATOON LEADER

1st PLT, A / 3-34 AR 1st PLT, A / 3-34 AR A1

For use of this form, see DA P AM 710-2-1.

The proponent agency is ODCSLOG.

FOR

ANNEX/CR

ONLY

END ITEM STOCK NUMBER END ITEM DESCRIPTION PUBLICATION NUMBER PUBLICATION DATE QUANTITY

STOCK NUMBER ITEM DESCRIPTION

QTY

AUTH

f.

g. QUANTITY

*

SEC UI

a. b.

c. d. e.

A B C D E F

A32355 TM 3-6652-225-12w/C3 SEPTEMBER 1976

6665-01-105-5623 Alarm Chemical Agent Auto: Manpack M8A1 7 ea 2 2

SN # : NN4011-NN4333, NN4015-NN4337

C89070 NO DA PUB

1080-00-623-7295 Camouflage, Screen Support System, WDLD / DST 2 U ea 8 8

* WHEN USED AS A:

HAND RECEIPT, enter Hand Receipt Annex Number

HAND RECEIPT FOR QUARTERS FURNITURE, enter Condition Codes

HAND RECEIPT ANNEX / COMPONENTS RECEIPT, enter Accounting Requirements Code (ARC) PAGE1 OF2 PAGE.

slide38

Inspect Unit Supply Records

Implies from the Commander.

AI

09 / 14 / 95

07 : 15 : 16

SUB-HAND RECEIPT SHORTAGE ANNEX

ORGANIZATIONAL PROPERTY

PAGE 1 OF 1

UIC / DESC : WHYNOT / D CO. 1-61 AR

ANNEX NUMBER FROM : D CO. 1-61 AR TO : D / 1-61 AR HAND RECEIPT NO:

3 3D PLATOON LEADER D3

END ITEM STOCK NUMBER END ITEM DESCRIPTION PUBLICATION NUMBER PUB DATE QUANTITY

2350-01-087-1095 TANK, CBT F/ T 120MM, M1A1 TM 9-2350-264-10-2 01 SEP 984

C

A I

C R I QTY QTY

STOCK NUMBER ITEM DESCRIPTION T C C UI AUTH SH ORT REMARKS

3950-00-092-9064 HOIST, CHAIN, 1 / 2 - TON : MP10 B N J EA 4 1 ____ ___________

4930-01-133-7143 GUN, HAND, LUBRICATING : 12312110 B X U EA 4 1 _______________

INITIALS__________________GRADE____________DATE__________

BII

AMOUNT SHORT FROM 4 TANKS

Cdr.\'s INTIALS

Sub-Hand Receipt Shortage Annex

slide39

Sub-Hand Receipt Shortage Annex

DA FORM 2062

HAND RECEIPT / ANNEX NUMBER

FROM: TO: HAND RECEIPT NUMBER

COMMANDER 1st PLATOON LEADER

A / 3-34 AR A / 3-34 AR 1

For use of this form, see DA P AM 710-2-1.

The proponent agency is ODCSLOG.

FOR

ANNEX/CR

ONLY

END ITEM STOCK NUMBER END ITEM DESCRIPTION PUBLICATION NUMBER PUBLICATION DATE QUANTITY

2350-01-87-1095 TANK, CBT,F/T,120mmM1A1 TM9-2350-264-10-2 w/C4 SEP 90 14

STOCK NUMBER ITEM DESCRIPTION

QTY

AUTH

f.

g. QUANTITY

*

SEC UI

a. b.

c. d. e.

A B C D E F

3950-00-092-9064 HOIST, CHAIN, 1/2 TON N EA 4

5120-01-052-5654 PULLER AND PUMP , END CONNECTOR D EA 12

5120-00-227-7356 SCREWDRIVER, FLAT TIP, 3/16-IN WIDE X EA 8

MAH

13JAN95

ARC CODE

COMPONENTS OF THE

MAJOR END ITEM--TANK

Cdr.\'s INITIALS

* WHEN USED AS A:

HAND RECEIPT, enter Hand Receipt Annex Number

HAND RECEIPT FOR QUARTERS FURNITURE, enter Condition Codes 1 1

HAND RECEIPT ANNEX / COMPONENTS RECEIPT, enter Accounting Requirements Code (ARC) PAGE OF PAGES.

slide40

Inspect Unit Supply Records

Component Hand Receipt(User Hand Receipt)

  • From Subhand Receipt Holder To User:
      • Component hand receipt.
      • On hand quantities.
      • Signed by user.
      • One major end item per component hand receipt.
slide41

Inspect Unit Supply Records

ARC

Component Hand Receipt(User Hand Receipt)

09 / 14 / 95

07 : 26 : 35

COMPONENT HAND RECEIPT

ORGANIZATIONAL PROPERTY

PAGE: 1 OF 1

UIC / DESC : WHYNOT / D CO. 1-61 AR

HAND RECEIPT FROM : HRH / CDR, D CO. 1-61 AR TO: 1ST PLT, D / 1-61 AR HAND RECEIPT NO :

SSG HARDY 12

END ITEM STOCK NUMBER END ITEM DESCRIPTION PUBLICATION NUMBER PUB DATE QUANTITY

1080-00-623-7295 SUPPORT SYSTEM, CAMOUFLAGE, LTWT, WDLD / DESERT TM 5-1080-200-10-HR 01 JAN 87 8

C

A I

C R I QTYQTY

STOCK NUMBER ITEM DESCRIPTION T C C UI AUTH O / H REMARKS

1080-00-108-1646 CASE, CARRYING SUPPORT SYSTEM C N U EA 8 8 ____________________

1080-00-536-6342 POLE, SUPPORT, PLASTIC C N U EA 96 90 ____________________

1080-00-108-1545 SPREADER, BATTEN C X U EA 144 135 ____________________

1080-00-108-1646 ADAPTER ASSY, SPREADER C X U EA 48 45 ____________________

1080-00-108-1646 STAKES, ALUMINUM C D U EA 144 144 ____________________

slide42

Inspect Unit Supply Records

09 / 14 / 95

06 : 33 : 28

COMPONENT SUB-HAND RECEIPT

PAGE: 1 OF 2

HAND RECEIPT FROM : TO: HAND RECEIPT NO :

END ITEM STOCK NUMBER END ITEM DESCRIPTION PUBLICATION NUMBER PUB DATE QUANTITY

1080-00-103-1246 SCREEN SYSTEM, CAMOUFLAGE, LTWT, WDLD, RADAR SCAT, TY II TM 5-1080-280-13 & P 01 JAN 87 _______

C

A I

C R I QTY QUANTITY ON HAND

STOCK NUMBER ITEM DESCRIPTION T C C UI AUTH A B C D E F

1080-00-107-8589 SCREEN , HEXAGON, WDLD, RADAR SCAR, TYII C N U EA 1 ______ ______ _ _____ ______ ______ ______

1080-00-107-8589 SCREEN , HEXAGON, WDLD, RADAR SCAR, TYII C N U EA 1 ______ ______ _ _____ ______ ______ ______

1080-00-107-9206 SCREEN , D IAMOND, WDLD, RADAR SCAR, TYII C N U EA 1 ______ ______ _ _____ ______ ______ ______

SIGNATURE__________________________ GRADE__________ DATE________ (COLUMN A)

SIGNATURE__________________________ GRADE__________ DATE________ (COLUMN B)

SIGNATURE__________________________ GRADE__________ DATE________ (COLUMN C)

Component Hand Receipt(User Hand Receipt)

ARC

slide43

Component Hand ReceiptDA FORM 2062

HAND RECEIPT / ANNEX NUMBER

FROM: TO: HAND RECEIPT NUMBER

PLATOON LEADER SFC SMITH

1st PLT, A / 3-34 AR 1st PLT, A / 3-34 AR A11

For use of this form, see DA P AM 710-2-1.

The proponent agency is ODCSLOG.

FOR

ANNEX/CR

ONLY

END ITEM STOCK NUMBER END ITEM DESCRIPTION PUBLICATION NUMBER PUBLICATION DATE QUANTITY

2350-01-87-1095 TANK, CBT,F/T,120mmM1A1 TM9-2350-264-10-2 w/C4 SEP 90 1

STOCK NUMBER ITEM DESCRIPTION

QTY

AUTH

f.

g. QUANTITY

*

SEC UI

a. b.

c. d. e.

A B C D E F

2350-01-087-1095 TANK, CBT, F / T 120MM, M1A1 N 7 EA 1 1

COMPONENT OF THE END ITEM (COEI)

1240-01-074--5766 Driver’s / Loader’s Unity Periscope X 7 EA 2 2

6650-01-093-5864 Driver’s Side Unity Periscope X U EA 2

BASIC ISSUE ITEMS (BII)

5120-00-227-8088 Adapter, Socket Wrench, 3/4 - in Drive to 1/2 - in D M EA 1 1

Drive : (in tool bag) EX506B

* WHEN USED AS A:

HAND RECEIPT, enter Hand Receipt Annex Number

HAND RECEIPT FOR QUARTERS FURNITURE, enter Condition Codes

HAND RECEIPT ANNEX / COMPONENTS RECEIPT, enter Accounting Requirements Code (ARC) PAGE1 OF10 PAGE

DA PAM 710-2-1 p 87

da form 3161

Inspect Unit Supply Records

DA Form 3161
  • Issue
  • Turn-In
  • Temporary Hand Receipt
  • Lateral Transfer
issue da form 3161

Inspect Unit Supply Records

Issue DA Form 3161
  • DOL To Commander.
  • DPBO To Commander.
  • Commander to Subhand Receipt Holder & User.
  • SIGNATURE CARD AUTHORITY!
slide46

DA Form 3161 -- Issue

ISSUE SHEET NO. 3. REQUEST NO. 4. VOUCHER NO

NO. SHEET

TURN-IN

X

REQUEST FOR ISSUE OR TURN -IN

1 1 Change Doc

(DA PAM 710-2-1 ))

1. SEND TO : 5. DATE MATERIAL REQUIRED 6. DODAAC 7. PRIORITY 8. ACCOUNTING/FUNDING DATA

2. REQUEST FROM : 9. END ITEM IDENT 9a. NAME/MANUFACTURE 9b. MODEL 9c. SERIAL NO.

SSG Bobby Rock

1/1/A/3-34 AR

Commander

A / 3-34 AR

* CODE ISSUE TURN-IN

I - Initial FWT - Fair Wear and Tear EX - Excess

R - Replacement RS - Report of Survey SC - Stmt of Charges

10.. PUBLICATION 11. JOB ORDER NO.

12. ITEM UNIT SUPPLY j. POSTED

NO. STOCK NO. ITEM DESCRIPTION OF QUANTITY CODE * ACTION UNIT PRICE TOTAL COST

ISSUE D ATE BY

a b c d e f g h i

1 8340-00-841-6456 Tarpaulin 17 x 12 ea 1 R 1

2 8340-00-269-1547 Tent : Hex M-1958 ea 1 I 1

NOTHING FOLLOWS

SHEET TOTAL GRAND TOTAL

13. ISSUED / TURN- DATE BY 14. ISSUE QTY DATE BY 15.REC QTY DATE BY

IN “QUANTITY” IN “SUPPLY IN “ SUPPLY

COLUMN IS ACTION” ACTION

REQUESTED COLUMN COLUMN

13 Jan 95

Trust, Me SGT

13 Jan 95

Noway, John SSG

turn in da form 3161

Inspect Unit Supply Records

Turn In DA Form 3161
  • Subhand Receipt Holder/User to Commander.
  • Commander to DOL.
  • Commander to DPBO.
  • SIGNATURE CARD AUTHORITY!
slide48

DA Form 3161 -- Turn In

ISSUE SHEET NO. 3. REQUEST NO. 4. VOUCHER NO

NO. SHEET

TURN-IN

REQUEST FOR ISSUE OR TURN -IN

X

1 1 Change Doc

(DA PAM 710-2-1 ))

1. SEND TO : 5. DATE MATERIAL REQUIRED 6. DODAAC 7. PRIORITY 8. ACCOUNTING/FUNDING DATA

2. REQUEST FROM : 9. END ITEM IDENT 9a. NAME/MANUFACTURE 9b. MODEL 9c. SERIAL NO.

Commander

A / 3-34 AR

SSG Bobby Rock

1/1/A/3-34 AR

* CODE ISSUE TURN-IN

I - Initial FWT - Fair Wear and Tear EX - Excess

R - Replacement RS - Report of Survey SC - Stmt of Charges

10.. PUBLICATION 11. JOB ORDER NO.

12. ITEM UNIT SUPPLY j. POSTED

NO. STOCK NO. ITEM DESCRIPTION OF QUANTITY CODE * ACTION UNIT PRICE TOTAL COST

ISSUE D ATE BY

a b c d e f g h i

1 8340-00-841-6456 Tarpaulin 17 x 12 ea 1 FWT 1

2 5120-00-223-7397 Pliers, Slip Joint w/ cut ea 1 FWT 0

NOTHING FOLLOWS

SHEET TOTAL GRAND TOTAL

13. ISSUED / TURN- DATE BY 14. ISSUE QTY DATE BY 15.REC QTY DATE BY

IN “QUANTITY” IN “SUPPLY IN “ SUPPLY

COLUMN IS ACTION” ACTION

REQUESTED COLUMN COLUMN

17 Jan 95

Noway, John SSG

137Jan 95

Trust, Me SGT

temp hand receipt da form 3161

Inspect Unit Supply Records

Temp Hand ReceiptDA Form 3161
  • Use for 30 Days or Less.
  • Don’t Remove Loaned Item from your Accountability Documents.
  • Can be used Outside Parent Unit.
  • Coordinate with the other Commander.
slide50

DA Form 3161 -- Temp Hand Receipt

ISSUE SHEET NO. 3. REQUEST NO. 4. VOUCHER NO

NO. SHEET

TURN-IN

X

REQUEST FOR ISSUE OR TURN -IN

1 1 Temp Hand Receipt

(DA PAM 710-2-1 ))

1. SEND TO : 5. DATE MATERIAL REQUIRED 6. DODAAC 7. PRIORITY 8. ACCOUNTING/FUNDING DATA

2. REQUEST FROM : 9. END ITEM IDENT 9a. NAME/MANUFACTURE 9b. MODEL 9c. SERIAL NO.

SSG Stinson

HHC/ 3-34 AR

SSG Smith

HHC / 3-34 AR

* CODE ISSUE TURN-IN

I - Initial FWT - Fair Wear and Tear EX - Excess

R - Replacement RS - Report of Survey SC - Stmt of Charges

10.. PUBLICATION 11. JOB ORDER NO.

12. ITEM UNIT SUPPLY j. POSTED

NO. STOCK NO. ITEM DESCRIPTION OF QUANTITY CODE * ACTION UNIT PRICE TOTAL COST

ISSUE D ATE BY

a b c d e f g h i

1 5805-00-543-0012 Telephone Set, TA 312 ea 1 I 1

NOTHING FOLLOWS

Put Unit location and Phone

Some where on this form !

SHEET TOTAL GRAND TOTAL

13. ISSUED / TURN- DATE BY 14. ISSUE QTY DATE BY 15.REC QTY DATE BY

IN “QUANTITY” IN “SUPPLY IN “ SUPPLY

SOLM IS ACTION” ACTION

REQUESTED COLUMN COLUMN

20 Jan 95

SGT Bill Toy

20 Jan 95

SSG Ray Stinson

lateral transfer da form 3161

Inspect Unit Supply Records

Lateral TransferDA Form 3161
  • Receive Directive.
  • Inventory Item.
  • Update Shortage Annex/Fund Transfer.
  • Obtain Approval Authority Signature.
  • Complete Transfer.
lateral transfer da form 31611

Inspect Unit Supply Records

Lateral TransferDA Form 3161
  • Get Document Number From PBO.
  • Turn in Completed 3161, Shortage Annex, Fund Transfer Memo to PBO.
  • Keep Copies.
  • Ensure Item Is Removed From Your ALH-151.
da form 3161 lateral transfer

ISSUE SHEET NO. 3. REQUEST NO. 4. VOUCHER NO

NO. SHEET

TURN-IN

REQUEST FOR ISSUE OR TURN -IN

1 1

(DA PAM 710-2-1 ))

1. SEND TO : 5. DATE MATERIAL REQUIRED 6. DODAAC 7. PRIORITY 8. ACCOUNTING/FUNDING DATA

2. REQUEST FROM : 9. END ITEM IDENT 9a. NAME/MANUFACTURE 9b. MODEL 9c. SERIAL NO.

Commander

D / 5-16 IN

Commander

A / 3-34 AR

* CODE ISSUE TURN-IN

I - Initial FWT - Fair Wear and Tear EX - Excess

R - Replacement RS - Report of Survey SC - Stmt of Charges

12. ITEM UNIT SUPPLY j. POSTED

NO. STOCK NO. ITEM DESCRIPTION OF QUANTITY CODE * ACTION UNIT PRICE TOTAL COST

ISSUE D ATE BY

a b c d e f g h i

1 2320-00-077-1677 Truck, Cargo, 2 1/2 ton ea1 1

M 35A2, SN : 234

Justification: Reduce excess / fill

shortage.

Lateral Transfer Approved By

I.C Stars

I. C. STARS

COL, IN

Commanding

SHEET TOTA L GRAND TOTAL

13. ISSUED / TURN- DATE BY 14. ISSUE QTY DATE BY 15.REC QTY DATE BY

IN “QUANTITY” IN “SUPPLY IN “ SUPPLY

COLUMN IS ACTION” ACTION

REQUESTED COLUMN COLUMN

17 Feb 95

SGT Trust Me

1 Feb 95

SSG Murphy

DA Form 3161 -- Lateral Transfer

10.. PUBLICATION 11. JOB ORDER NO.

slide54

ULLS-S4

  • Used During Command.
  • Commander’s Guide.
  • Reports:
    • Cdr’s Exception Report.
    • Cdr’s Financial Transaction Report.
    • Property Follow-Up Report.
    • Property Book Change Report.
  • Internal SOP.
  • ULLS-S-4 Checklist.
slide55

Inventory“Change of Command”

  • Ensure shortages are on request.
  • Verify relief from accountability actions are initiated.
  • Turn-in excess.
  • Adjust property records (don’t forget shortage annex).
  • Ensure all property is signed For.
  • Prepare After Action Report (AAR).

Research/Reconciliation

slide56

Actions Available

SUPPLY

ADVERSE

ADMINISTRATIVE

slide57

Adverse Administrative

  • Oral / Written Reprimand
  • Adverse Remarks:
    • OER
    • NCOER
    • CPA
  • MOS Reclassification
  • Bar to Reenlistment
  • UCMJ
property adjustments
Property Adjustments
  • Administrative Adjustment Report (AAR).
  • Damage Statement.
  • Memorandum For Record.
  • Cash Purchase.
  • Cash Collection.
  • Statement Of Charges.
  • Report Of Survey.
property adjustments1
Property Adjustments
  • Administration Adjustment Report (AAR)
    • Used To Correct Minor Discrepancies .

(DA Form 4949)

        • Sizes
        • NSN
        • Serial Numbers
        • Unit of Issue
        • Accounting Requirements
        • Assembly/Disassembly
property adjustments2
Property Adjustments
  • Damage Statement.
    • Used when negligence not found (Memorandum).
    • “I have reviewed the circumstances surrounding the damage to the above item and find no evidence of negligence or willful misconduct.”
      • Company Commander has $200 Limit/ $100 for OCIE.
      • Reviewed Quarterly.
      • Abuse = Loss Of Authority.
property adjustments3
Property Adjustments
  • Memorandum for Lost Hand Tools.

“I have reviewed the circumstances surrounding the loss of the above items and find no evidence of negligence or willful misconduct.”

      • Company commander approval of $100 per incident.
      • Prepare a narrative of the incident.
      • Reviewed quarterly by Battalion Commander.
      • Abuse = Loss of Authority.
property adjustments4
Property Adjustments
  • Cash Purchase :
    • Liability Admitted.

“I authorize 2LT Smith to purchase the following

hand tools (or OCIE). Purchased items will remain

the property of the U.S. Government.”

      • Use cash or check.
      • Item must be immediately available.
      • SSSC or CIF.
property adjustments5
Property Adjustments
  • Cash Collection Voucher.
    • DD Form 362.
    • Liability Admitted.
    • No Lost or Destroyed Sensitive Items.
    • Less Than One Month Base Pay.
      • Direct payment to FAO.
      • Show proof of payment in 2 days.
      • No proof = payroll deduction or report of survey.
property adjustments6
Property Adjustments
  • Statement Of Charges.
    • DD Form 362.
    • Liability admitted.
    • No Lost or Destroyed Sensitive Items.
    • Less than one months base pay.
      • Payroll Deduction.
      • Follow Up in 20 Days with FAO.
property adjustments7
Property Adjustments
  • Mandatory when any of the below

conditions exist :

      • Liability admitted, but greater than one month’s

base pay.

      • Liability not admitted.
      • Lost or destroyed sensitive item.
      • Fire, theft, or disaster.

Report Of Survey

(DA Form 4697)

slide66

REPORT OF SURVEY

DA FORM 4697

1. DATE PREPARED 2. SURVEY NUMBER

DEPARTMENT OF THE ARMY

REPORT OF SURVEY

For use of this form, see AR 735-11; the proponent agency is DSCLOG

Block 5

COMMANDER

INITIATES ACTION FOR REPORT OF

SURVEY.

3. TYPE OF PROPERTY 4. ADDRESS OF ACCOUNTABLE OFFICER

6. ORIGINATOR (Accountable Officer, or primary hand receipt holder)

6. 7. 8. 9. 10.

NATIONAL STOCK NUMBER ITEM DESCRIPTION QTY UNIT PRICE TOTAL COST

$$$

11. DATE AND CIRCUMSTANCES.

DA PAM 735-5

Block 11

SHORT AND TO THE POINT

12. SIGNATURE AND DATE 13. Subscribed and sworn (or affirmed)

before me at

I do solemnly swear (or affirm) that (to the best of this day of

my knowledge and belief) the articlwes of public TYPED NAME,GRADE, AND SSN NAME AND GRADE (type and sign)

property shown above and / or on attached sheets

were lost, destroyed, damaged, or worn out in the JAMES T. ARMOR, CPT

manner stated, while in public service. 123-45-6789

slide67

Property Adjustments

Report of Survey : Time Segments

ACTIVE USAR ARNG

Initiation 15 75 45

Investigation 40 85 75

Adjudication 20 80 30

Total75 240 150

Numbers Indicate time in days.

property adjustments8
Property Adjustments
  • Survey Officer :
      • Primary Duty.
      • 30 Calendar Days To Complete
      • Can’t Have Vested Interest.
      • SFC or above.
      • Greater in Rank .

Report Of Survey

property adjustments9
Property Adjustments
  • Survey Officer Responsibilities:
      • Determines:
        • Did the loss actually occur?
        • Cause.
        • Value.
        • Assessment of financial liability.

Report Of Survey

property adjustments10
Property Adjustments
  • Survey Officer Must Prove :
      • Negligence
      • Willful Misconduct
      • Proximate Cause

Report Of Survey

slide71

Property Adjustments

Report Of Survey

  • Negligence :
      • Simple: Failure to act as a reasonably prudent person would have acted under similar circumstances.
      • Gross: Extreme departure from course of action expected, and accompanied by a reckless, deliberate, or wanton disregard for the foreseeable circumstances.
slide72

Property Adjustments

  • Willful Misconduct: Any intentional wrongful or unlawful act or omission relating to government property.

Report Of Survey

slide73

Property Adjustments

  • Proximate Cause :
      • Natural and continuous sequence unbroken by a

new cause.

      • Without which loss or damage would not have

occurred.

      • Primary or predominating cause.
      • Direct and immediate consequence.

Report Of Survey

slide74

Property Adjustments

Report Of Survey

  • Respondent’s Appeal Process :
      • 7 Calendar Days to submit rebuttal / new

evidence.

      • Legal Counsel.
  • Still Found Liable :
      • Request for reconsideration.
      • Legal counsel.
      • Legal error only.
property adjustments11
Property Adjustments
  • Initial Review by Appointing Authority.
  • Final review by Approving Authority.
      • If Yes, then can find Liable or Not Liable.
      • If No, then a Regular Survey will Be Pursued.

Does survey contain enough information to do a

short survey?

Report Of Survey

slide76

Appointing Authority

Report Of Survey

  • Personally Review All R/S within his Command.
  • Resolve contradictory statements.
  • Reflects clear findings from documented. Evidence
  • based on regulation.
  • Unbiased investigation.
  • Financial charges correct.
  • Return survey to survey officer for additional investigation.
  • Concur with findings and recommendations.
  • Nonconcur with findings and recommendations.
slide77

Liability Limits

  • Full Amount:
    • Accountable Officer.
    • Losing Public Funds.
    • Losing Personal Arms Or Equipment.
    • Lost, Damaged or Destroyed.
    • Government Quarters, Furnishings or
    • Equipment.
slide78

Liability Limits

  • All Other Cases :
    • One month\'s base pay.
    • Full amount of loss, whichever
    • is less.
wartime supply policy
Wartime Supply Policy
  • By direction of the Secretary of the Army.
  • Applies to units deployed in theater of

operations.

  • Theater commanders may impose stricter

accounting requirements.

wartime supply policy1
Wartime Supply Policy
  • Follow-up and request to cancel.
  • Supply reconciliation and validations.
  • Signature cards & assumption of CMD orders (except ammunition).
  • Inspections and inventories.
  • No separately documented lateral transfers.

Not Required :

wartime supply policy2
Wartime Supply Policy
  • Excess turned-in “as is”.
  • Update property books through CBT loss and daily LOGSTAT reports.
  • COMSEC accounting/reporting remains.
  • OCIE accounting remains in effect.
  • Ammo accounting O/H balances.
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