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state oversight of arra

State oversight of arra

Or How to Plan and Operate an Effective Weatherization Program That Used to Work Very Well, Until Thirteen Federal Agencies, Your Governor’s Office, Forty- Seven U.S. Senators, Six Other State Agencies, Seven Labor Unions and a Guy from Owens-Corning Named “Harold” Decided That They Could Fix It!!

slide2

ARRA WAP Process

DOE

OMB

HUD

STATE WAP

SHPA

DOL

OHSA

OIG

GOV’S Office

GAO

Workforce Investment

DOT

CIA

current il wx monitoring
Current IL WX Monitoring
  • 6 – Weatherization Specialists (monitors)
  • 5 – Grants Managers (for WX and LIHEAP)
  • 2 – Accountants (for WX and LIHEAP)
arra proposal
ARRA Proposal
  • 6 – Weatherization Specialists -Monitors
  • 6 - Weatherization Specialists - T/TA
  • 2 – WX Supervisors
  • 9 – Grants Managers (for WX and LIHEAP)
  • 4 – Accountants (for WX and LIHEAP)
  • 1 – Executive Assistant
  • 2 – Additional IT Slots
  • 2 – Training and Evaluation Slots
visit types
Visit Types
  • 1 – Procurement Visit/Year
  • 1 – Admin/File Review/Year
  • 2 – Lead Safe WX/Year
  • At Least 4 Quality Control Reviews/Year
  • At Least 6 Assessment Reviews/Year
  • Look at 10% (800) Homes per Year
  • Visits Timeframes are 3-4 Days Total
  • Assignments are Changed Every Other Year
desk electronic monitoring
Desk (electronic) Monitoring
  • Production Data, SIRs, Unusual Trends
  • Cost per Average Unit for WX Measures
  • Diagnostic Readings
  • Risk Analysis Done Each Year
  • Agencies are Desk Monitored Every Month
  • We Never Used to Track This, But Now…
assessment review
Assessment Review
  • Currently 1/3 of Homes Monitored…Now Thinking of Expanding to ½
  • Look at Homes That Have Been Assessed/Audited, but Work has Not Started
  • Re-test with Blower Door
  • Examine the Work Order
  • Were the Right Calls Made?
quality control
Quality Control
  • We Pre-Select the Homes
  • Let the Local Agency Pick Out One or Two Homes That They Would Like You to See
  • Were the Right Calls Made?
  • Is Quality Good?
  • SIRs OK?
  • Is File Complete?
  • Do Work Order, Invoices, Fiscal Detail Match?
  • Diagnostic #s??? How Did We Do?
  • We Do Some Re-Testing With BD
monitoring problems
Monitoring Problems
  • “Friends”
  • The “Hammer”
  • “If I Don’t Find Problems, I Look Good”
  • Good Reviews…Do I really have to get up in to the attics?
  • Falsification of Records
  • Contractor Skills…More Training
critical observations
Critical Observations
  • You Have to Monitor (Field and Desk) Like Never Before!
  • If You Do Not Have Some Type of Electronic Reporting…Is Monthly Going to Be Enough?
  • We Will Most Likely have our Accountants Monitor the DBA Wage Payments.
  • This is Weatherization’s “Call To Duty”
  • We Don’t Want To Be on the News Saying “I Screwed Up”
  • We Have to Get the Job Done Right 100% of the Time!!!
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