ames laboratory time certification
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Ames Laboratory Time Certification

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Ames Laboratory Time Certification. Background. FY2009 Payroll Costs = 52% of Budgeted Costs Auditor Scrutiny Accountability for Funding Audit Finding Resolution Total Time Reporting All employees allocate effort incrementally Certification by supervisor Work intensive

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Presentation Transcript
background
Background
  • FY2009 Payroll Costs = 52% of Budgeted Costs
  • Auditor Scrutiny
  • Accountability for Funding
  • Audit Finding Resolution
  • Total Time Reporting
    • All employees allocate effort incrementally
    • Certification by supervisor
    • Work intensive
    • Current Process Complies with OMB Circular A-21
impact
Impact
  • Maximize Research Funding
  • Delayed or Inaccurate Certification
    • Reduction in funds available
    • Incorrect allocation of cost
    • Incorrect funding source
time certification process
TimeCertificationProcess
  • Generate & Email Time Certification Letter and Report
  • Review Report
  • Email Verification
  • Initiate Personnel Action Forms
  • Documentation
report review
Report Review
  • Are projects under your supervision?
    • Project Manager
    • Research PI
    • Program Director
    • Department Manager
    • Director’s Office
  • Are employee assignments accurate?
    • Correct projects
    • Correct time allocation
    • Correct job title/classification
  • Are any employees missing?
verification
Verification
  • Forward Time Certification Letter & Report file
  • [email protected]
  • No comment = Correct report
  • List corrections in body of email
corrections
Corrections
  • Detail in Verification Email to: [email protected]
  • Notify Program Business Administrator
  • Initiate Personnel Action Form
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