Accounting system of wages and salary
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ACCOUNTING SYSTEM OF WAGES AND SALARY. Karina Adhitia (105030200121015). Documents Needed. Supporting documents of wages and salary modification Clock Card Job Ticket List of wages and list of salary List of wages and salary recapitulation Wages and salary statement letter

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ACCOUNTING SYSTEM OF WAGES AND SALARY

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Accounting system of wages and salary

ACCOUNTING SYSTEM OF WAGES AND SALARY

Karina Adhitia (105030200121015)


Documents needed

Documents Needed

  • Supporting documents of wages and salary modification

  • Clock Card

  • Job Ticket

  • List of wages and list of salary

  • List of wages and salary recapitulation

  • Wages and salary statement letter

  • Wages and salary envelope

  • Proof of cash disbursement


Accounting report

Accounting Report


Related function

Related Function

Responsible to find new employee, employee candidate selection, deciding employee placement, make decision letter of wages and salary tariff

Personnel function

Time keeping function

Responsible to implement job time keeping for all of the employee in the company

Responsible to make wages and salary list that contain gross wages and salary that become a right and other deductions that become an expense of each employee in a wages and salary payment period

Responsible to record liabilities that appear in relation with the payment of wages and salary

The list maker of wages and salary function

Journal department

Cost Card department

Debt department

Accounting Function

Financial Function

Responsible to fill the check of wages and salary payment and cash down it to bank. Then, that money will be insert to an envelope and will be give to the employee


Elements of internal control

Elements of Internal Control

  • ORGANIZATION

  • List of wages and salary making function should be separated from financial function

  • Attendance time recording should be separated from operational function

  • AUTHORIZATION SYSTEM

  • Every people that their name is appear on the list of wages and salary should has employment decision letter as an employee, together with the sign of the Director

  • Every modification in employee’s wages and salary because of the changes in position, changes of wages and salary tariffs, and family addition should base on financial director’s decision letter

  • Every deductions of wages and salary (except employee’s income tax) should be base on deduction letter of wages and salary that authorized by the personnel function

  • Clock card should be authorize by the time keeping function

  • Overtime job order should be authorize by the head of personnel department

  • Wages and salary list should be authorize by the personnel function

  • Proof of cash disbursement for wages and salary payment should be authorize by the accounting function


Accounting system of wages and salary

  • RECORDING PROCEDURE

  • Modification in employee’s salary record should be reconciliation with the list of wages and salary

  • Verified the wages tariffs, whether it’s accurate or not by the accounting function

  • HEALTHY PRACTICES

  • Clock card should be compare with the job card before this card used as a base of direct-labor cost distribution

  • Entering clock card to the time record machine should be supervise by the time keeping function

  • Wages and salary making should be verified first about its validity and its accurate calculating by the accounting function before they do the payment

  • Income tax calculation of the employee will be recon- ciliate with the employee’s fee record

  • Employee’s fee record saved by the list of wages and salary maker function


Accounting system of wages and salary

Wages and Salary Dept.

Time Keeping Dept.

1

8

START

Clock Card 2

ESC

Attendance 1 List

Recording attendance time

Salary List2

PCD 3

Make salary list

T

Clock Card

T

A

Make salary recapt.

Make attendance list

SSL

2

Clock Card 2

SLR 1

Attendance 1 list

2

Salary Procedure

Salary list 1

1

Salary card

2


Accounting system of wages and salary

Debt Department

2

7

ESC

SSL

2

SLR 2

SLR 1

Salary List 1

2

PCD 1

Salary list 1

9

Make PCD

ESC

SSL

2

Record the check number from Register PCD

SLR 1

2

Salary list 1

3

2

PCD 1

4

3

Register PCD


Accounting system of wages and salary

4

6

ESC

ESC

SSL

SSL

SLR 2

SLR 2

2

2

Salary list 1

Salary list 1

3

Insert to the envelope together with money

3

PCD 1

PCD 1

Fill check, give sign

Cash down the check, enveloping money

8

7

Pay the salary, ask for sign

Paid in full stamp

6


Accounting system of wages and salary

5

3

9

SLR 2

PCD 2

PCD 2

Salary list 1

SLR 1

SLR 1

PCD 1

Memorial evidence

Make memorial evidence

Check Register

Cost Card

N

N

PCD 2

FINISH

SLR 1

Memorial evidence

General Journal

5


Accounting system of wages and salary

WAGES PROCEDURE

START

START

Recording attendance time

Recording Job time

Clock Card

Job Card

Make attendance list

Make Job Time list

Clock Card 2

Job Card 2

Attendance list

Job time list

1

2


Accounting system of wages and salary

1

2

9

Clock Card 2

Job Card 2

Attendance list

Job time list

Wages card

Compare

Wages List2

PCD 3

Make wages list

Recap. & Wgs statement letter

T

A

WSL

2

WLR 1

2

Wages list 1

Wages Card

3


Accounting system of wages and salary

3

7

EWC

WSL

2

WLR 2

WLR 1

Wages List 1

2

PCD 1

Wages list 1

10

Make PCD

EWC

SL

2

Record the check number from Register PCD

WLR 1

2

Wages list 1

3

2

PCD 1

4

5

Register PCD


Accounting system of wages and salary

4

6

EWL

EWL

WSL

WSL

WLR 2 2

WLR 2

2

2

Wages list 1

Wages lis 1

3

Insert to the envelope together with money

3

PCD 1

PCD 1

Fill check, ask for sign

Cash down the check, enveloping money

8

7

Pay the wages, ask for sign

Paid in full stamp

6


Accounting system of wages and salary

9

5

10

WLR 2

PCD 2

PCD 2

Wages list 1

WLR 1

WLR 1

PCD 1

Memorial evidence

Make memorial evidence

Check Register

N

N

PCD 2

FINISH

WLR 1

Memorial evidence

Staple Products Price Card

Cost Card

General Journal

9


Wages and salary cost distribution

WAGES AND SALARY COST DISTRIBUTION


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