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Time and Labor Employee Self-Service Course

This course provides employees with an overview of the Time and Labor Employee Self-Service features in Core-CT, including entering time, managing exceptions, and viewing personal information.

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Time and Labor Employee Self-Service Course

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  1. State of ConnecticutCore-CT • Time and Labor Employee Self Service

  2. Class Agenda – Employee Session • Welcome to the Time and Labor Employee Self Service Course! • Employee - Enter Time – Exception Time Reporter • Employee - View Payable Time Summary / Payable Time Detail • Employee - Manage Exceptions (Payroll) • Employee - View Personal Information • Employee – ePay • Employee – Running Attendance Report

  3. Class Agenda – Employee Session • Welcome to the Time and Labor Employee Self Service Course! • Employee - Enter Time – Exception Time Reporter • Employee - View Payable Time Summary / Payable Time Detail • Employee - Manage Exceptions (Payroll) • Employee - View Personal Information • Employee – ePay • Employee – Running Attendance Report

  4. Overview - Employee – Entering Time • Time & Labor Self Service allows employees to enter their own time into Core-CT. • Employees access Core-CT via their own login and password • Employees enter their own timesheet in Core-CT • Employees view their leave accrual balances on the Timesheet page • Leave balances displayed on the Timesheet are updated real time (Vacation, Personal Leave and Sick Time) • Time needs to be reported, validated, cleared from exceptions, and approved before it can be sent to Payroll (for the system to generate paycheck)

  5. Errors? • Time needs to be revalidated • Employee • Enters • Time • Validate • Time • Manage • Exceptions • Yes • No • Approve • Time • Time • Ready for • Payroll Process Flow - Employee – Entering Time

  6. Walk-through and Exercise – Exception Employee – Enter Time • Step-by-Step Demonstration. • First, we will walk-through the process together • Log in into a CORE-CT website: https://www.core-ct.state.ct.us/ • To Enter Time: Click on “Timesheet” in the Time and Labor pagelet • Scenario: Enter Time as an Exception self service employee

  7. Navigation - Entering Time

  8. Entering Time (Exception Employee) • Note: Timesheet date will default with the current date. Make sure to use the appropriate pay period date. (Click on the green refresh arrows)

  9. Entering Time (Exception Employee) • NOTE: Validate that the scheduled hours that appear on your timesheet are correct. If correct, click ‘Submit’. This saves your timesheet. • Yellow highlighted area – represent a state holiday

  10. Entering Time (entering time that is an exception to a regular schedule) • Click the ‘+’ button to add a row for additional time

  11. Entering Time (Exception Employee) • Adjust or delete the hours from the regular hours line to reflect the number of hours you worked that day (if no REG hours, leave that day blank). • In the new row type in the number of hours that you are using from your leave balances (and have received approval from your supervisor) under the appropriate date. • Enter the time code for this time in the Time Reporting Code field to the right of the days. • When all time is entered click the ‘Submit’ button. • Important: The total hours of all the rows should equal the total hours assigned to you for the time period.

  12. Entering Time • Time Reporting Codes (TRC)

  13. Key Points - Entering Time – Exception Employee • When entering time, remember the following: • Only enter updates to your Timesheet’s defaulted schedule • Timesheet leave balances are updated real time (Vacation, Personal Leave and Sick Time) • Time needs to be reported, validated, cleared from exceptions and approved before it can be processed by Payroll to generate paycheck. • All employees must submit their Timesheets by the end of the day on Thursday of pay week by 8pm. • Timesheets must be submitted even if there are no changes to the schedule.

  14. Key Points - Entering Time – Exception Employee Cont. • After a Timesheet is submitted, it is processed overnight; this is called Time Administration. This process must occur before the supervisor (or designated time approver) may approve the Timesheets. Payable Time is created by this process. • Adjustments to prior pay periods are not allowed. If you find an error, you will need to complete a Revised Timesheet Form and submit it to Payroll Office for processing.

  15. Class Agenda – Employee Session • Welcome to the Time and Labor Employee Self Service Course! • Employee - Password Reset • Employee - Enter Time – Exception Time Reporter • Employee - View Payable Time Summary / Payable Time Detail • Employee - Manage Exceptions (Payroll) • Employee - View Personal Information • Employee – ePay • Employee – Running Attendance Report

  16. Overview - View Payable Time • Time & Labor Self Service allows you to view payable time. • View Payable Time’s Status • View each TRC’s total hours summary • The payable status is current as of the most recent Time Administration process run • Only time that is clear from exceptions is displayed on the Payable Time pages • Exceptions can be viewed on the Timesheet • Time with a status of “Needs Approval” is not loaded to Payroll

  17. Walk-through and Exercise - View Payable Time • Step-by-Step Demonstration. • First, we will walk-through the process together • Scenario: View Payable Time Summary

  18. Navigation – Viewing Payable Time Summary

  19. Viewing Payable Time Summary • After opening the Payable Time Summary page, type in the start date or select it from the calendar provided (Click on the green refresh arrows). You will be able to view a maximum of seven days. A summary of each time reporting code displays

  20. Viewing Payable Time Summary • Click on the ‘Detail Page’ to view the status for each day.

  21. Viewing Payable Time Detail • For example: ‘Needs Approval’ denotes that the Time Administration (Core-CT – system) has processed the entry as valid, but it has not been approved by a time approver (supervisor).

  22. Navigation - Viewing Payable Time Detail

  23. Viewing Payable Time Detail

  24. Viewing Payable Time Detail

  25. Review - Viewing Payable Time • When viewing payable time, remember the following: • Only 7 days can be viewed from the Payable Time Summary • The Approver’s User ID and the date and time of approval is displayed on the Cost and Approval tab. • Needs Approval – Time that is ready to be approved • Approved – Time that has been approved and is ready to be sent to Payroll. • Taken By Payroll – Time that has been passed from Time and Labor to Payroll for check processing. • Paid – Labor Distributed – Time that has been paid and distributed to the Financials module.

  26. Class Agenda – Employee Session • Welcome to the Time and Labor Employee Self Service Course! • Employee - Password Reset • Employee - Enter Time – Exception Time Reporter • Employee - View Payable Time Summary / Payable Time Detail • Employee - Manage Exceptions (will be managed by Payroll) • Employee - View Personal Information • Employee – ePay • Employee – Running Attendance Report

  27. Overview - Managing Exceptions • Core-CT provides a way for you to manage the exceptions generated by the Time Administration process. • An Exception is an invalid entry on a Timesheet, such as exceeding a SFAM annual limit • Payroll will review exception(s) and address to employee and his/her supervisor to correct the exception

  28. Managing Exceptions (example)

  29. Class Agenda – Employee Session • Welcome to the Time and Labor Employee Self Service Course! • Employee - Password Reset • Employee - Enter Time – Exception Time Reporter • Employee - View Payable Time Summary / Payable Time Detail • Employee - Manage Exceptions (Payroll) • Employee - Enter Comments • Employee – ePay • Employee – Running Attendance Report

  30. Overview - ePay • Time & Labor Self Service allows you to view your paycheck information online. • ePay allows employees to view their Payroll set-up information, as well as to view and print their Advice of Deposit information • Two year’s worth of paychecks is available at a time • Employees with multiple jobs will be able to view their pay check information for all of their jobs. For employees with multiple jobs, select the desired job from the list • ePay is available to all employees regardless of whether the employee receives a paycheck or advice • Paycheck/advice information is available on Thursday payday

  31. Key Points - ePay • When viewing your paycheck information, remember the following: • Only Payroll and you can view your paycheck information • To update your payroll information, please contact HR/Payroll Department

  32. Walk-through - ePay • Step-by-Step Demonstration. • We will walk through the process together • Scenario: ePay

  33. Navigation - ePay

  34. ePay

  35. ePay

  36. Class Agenda – Employee Session • Welcome to the Time and Labor Employee Self Service Course! • Employee - Password Reset • Employee - Enter Time – Exception Time Reporter • Employee - View Payable Time Summary / Payable Time Detail • Employee - Manage Exceptions (Payroll) • Employee - Enter Comments • Employee - View Personal Information • Employee – ePay • Employee – Running Attendance Report

  37. Overview – Attendance Report • Time & Labor Self Service allows you to run the Attendance Report • Self Service allows employees to run their own Attendance Report • One year’s worth of attendance can be printed on a report • The Run Control is the name of your report • You can view, print or save your report

  38. Walk-through – Attendance Report • Step-by-Step Demonstration. • We will walk through the process together • Scenario: Attendance Report

  39. Navigation – Attendance Report

  40. Attendance Report

  41. Attendance Report

  42. Attendance Report

  43. Attendance Report

  44. Attendance Report

  45. Attendance Report

  46. Attendance Report

  47. Attendance Report

  48. Attendance Report

  49. Review – Attendance Report • When running and/or viewing the Attendance Report, remember the following: • The Run Control is the name of your report. • Up to one year of attendance can be viewed on a report • You can choose to print accrual information • The report can be printed or saved • Only Payable Time with a status of Distributed or Closed will be displayed • Reports are saved in Core for 30 days

  50. Overall Key Points - Employee Self Service • Entering Time: Exception - only updates scheduled time • Viewing Time: Payable Time Summary = TRC Total Hours • Payable Time Detail = Status • Correcting Exceptions: Contact HR/Payroll Department • Viewing Personal Information: You, HR or Payroll can view • ePay: Two year’s worth of checks/advices are available at a time • Attendance Report: one year’s worth of attendance

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