Getting Talent Management on the Right Track
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Getting Talent Management on the Right Track Rethinking Measurement Tools for Strategic HRM Ruth Wright, Senior Research Associate June 18, 2005 Canadian Association of University Business Officers. Session Outline. Background—Measuring HR Effectiveness Working Group

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Getting talent management on the right track rethinking measurement tools for strategic hrm

Getting Talent Management on the Right Track

Rethinking Measurement Tools for

Strategic HRM

Ruth Wright, Senior Research Associate

June 18, 2005

Canadian Association of University Business Officers


Getting talent management on the right track rethinking measurement tools for strategic hrm

Session Outline

  • Background—Measuring HR Effectiveness Working Group

  • What is Talent Management?

  • Approaches to measurement

    • limitations, challenges, opportunities

    • an alternative approach

  • Measuring key people drivers of performance

    • an engaged workforce

    • effective leadership

    • strategy and processes to manage talent


Session objective

Session Objective

To provide perspective and stimulate thinking about Talent Management and measurement in the university context


The journey

The Journey

The Working Group On Measuring Human Resource Effectiveness

Project Objective

To identify and develop together, select measures tied to Human Resources drivers of organizational performance.


Working group on measuring human resources effectiveness

Atomic Energy of Canada

Canada Customs & Revenue Agency

Canadian Pacific Railway

Government of Ontario

Hallmark Canada

Hydro One Inc.

Imperial Oil

Department of National Defense

Ontario Power Generation

Petro-Canada

Rogers Communication

SaskEnergy Incorporated

Sears Canada Inc.

Treasury Board of Canada

Working Group on Measuring Human Resources Effectiveness


Getting talent management on the right track rethinking measurement tools for strategic hrm

Selecting HC Drivers of Firm Performance

Where can we get the biggest “bang” for our human capital investment dollars?

  • key drivers will be organization and sector specific

  • however, there are some universal drivers of human capital value


The crucial three

The Crucial Three…

The Working Group on Human Resources Effectiveness picked three to explore:

  • an “engaged” workforce

  • effective leaders

  • strategy and processes to manage talent


Talent management

Talent Management

“Building human capital at all levels of the organization will be the primary factor in growth and organizational excellence.”

David Ulrich, University of Michigan


What is talent management

What is Talent Management?

“A popular and prevalent phrase” whose meaning “is still somewhat fuzzy”

  • The Conference Board Inc. Integrated and Integrative Talent Management

    “The term is now used like confetti”

  • Lance Berger Executive Excellence

Definitions range from a narrow focus on top talent to a broader set of integrated and aligned initiatives designed to build workforce capacity overall


What is it

What Is It?

Definitions

  • “Talent” are those people you want to keep.

  • TM is a comprehensive and dynamic process of building the talent pool through the development of aligned and integrated processes, practices and shared accountabilities by leaders around the human resource fundamentals of attraction, selection, development and retention of talent.

Source: Working Group on Measuring Human Resources Effectiveness


Talent management1

Talent Management...

  • Begins with defining the “business”…no matter whether that is serving the public or manufacturing automobiles

  • Then creating and aligning the organization’s strategic human resource plan and all people-related practices to the strategic direction of the business


Characteristics of a successful talent management organization

Characteristics of a Successful Talent Management Organization

  • Development mindset

  • Performance culture

  • Focus on “linchpin” positions

  • Senior leadership team champions talent

    • devote time to coaching, education and mentoring

  • Good tracking system for managers

    • where people are

    • where they should be moved to

    • can key roles be filled internally?

Source: American Quality and Productivity Centre


Getting talent management on the right track rethinking measurement tools for strategic hrm

Measurement

Focus on measures that matter

“There is too much focus on measuring what is easy to measure and not what is right to measure. HR professionals should measure the extent to which it is contributing to building organizational capabilities.”

David Ulrich, University of Michigan


Getting talent management on the right track rethinking measurement tools for strategic hrm

Why the Pressure to Measure?

  • Organizations are paying more attention to performance management.

    • Use of balanced scorecard, dashboards and other performance management tools on the rise

  • Firm expenditures on people rising

    • as people become the competitive difference, human assets absorb more capital dollars

    • there is more pressure to account for results


Getting talent management on the right track rethinking measurement tools for strategic hrm

Where Should HR Focus its Measurement Efforts?

What really matters?

  • An efficient HR organization

    • affects about 1% of organizational costs

  • Well-designed HR interventions

    • are we pulling the right levers?

  • Leveraging people to achieve organizational goals

    • how can we enhance human capability to drive results?


Categories of people measures

Efficiency

“What is the level and quality of HR practices produced from the resources (time and money) spent?”

Effectiveness

“What is the relationship between our HR practices and the quality of our people?” These metrics should chart changes in employees’ ability, opportunity, motivation, and performance.

Impact

“What is the relationship between the changes in the quality of the employees and our competitive success?”

Categories of People Measures

Source: John Boudreau and Pete Ramstad, HumanCapital Bridge ™


Possible learning development indicators

Efficiency

Efficiency

Effectiveness

Effectiveness

Impact

Impact

Possible Learning & Development Indicators

number of course hours taught

cost of training relative to number of training hours per employee

staff in pipeline with competencies to step up

senior management and executive vacancies filled from within

improved organization performance

– e.g., innovation, revenue


Who is using metrics strategically

Who is Using Metrics Strategically?

84%

While strategic use of metrics is not widespread today, it will increase

12%

% anticipating their strategic use of metrics will increase over next three years

% reporting “high” use of metrics to meet strategy over past three years

Source: The Conference Board Inc.

Measuring More Than Efficiency


Getting talent management on the right track rethinking measurement tools for strategic hrm

The Challenge of Measuring Drivers of HC Value

  • HC value drivers are constructs

    • made up of many things, e.g., there is no one measure of “engagement” or “leadership effectiveness”

    • influenced by a variety of factors in the work environment

    • they drive a range of employee and organization outcomes

  • These determinants must be identified, their composite value calculated and tracked against outcomes that are important for your organization


Getting talent management on the right track rethinking measurement tools for strategic hrm

HR Practices/

Org Strategies

Measuring Human Capital Value

Employee

Outcomes

Determinant I

Measures

  • capabilities

  • attitudes

  • behaviours

Outcome 1

Outcome 2

Outcome 3

Determinant II

Human Capital

Value Driver

Determinant III

Determinant IV

Determinant V

Organizational

Outcomes

Measures

Outcome 1

Outcome 2

Outcome 3

  • firm performance

  • productivity

  • customer sat

  • turnover

  • innovation

  • quality

  • safety

Measures

Measure 1

Measure 2

Measure 3


Employee engagement

Capture a bigger portion of the employee mindshare

Employee Engagement


Getting talent management on the right track rethinking measurement tools for strategic hrm

Why the Interest in Employee Engagement?

  • Last frontier of productivity improvement

    • TQM, technology improvements--”been there, done that”

  • Employee satisfaction insufficient

    • it only buys you bodies

  • Engaged employees drive bottom line results

    • improves customer sat, boosts sales, improves retention

    • Watson Wyatt HCI attributes 9% improvement in market value with 1STD improvement in“collegial, flexible workplace”

www.conferenceboard.ca


Getting talent management on the right track rethinking measurement tools for strategic hrm

What is Employee Engagement?

A Working Definition

Engagement is the state of emotional and intellectual commitment to an organization. Employees are willing to act personally to carry out the organization’s strategy; they go beyond what is expressly required and frequently make discretionary decisions that contribute to organization success.

Working Group on Measuring Human Resources Effectiveness

www.conferenceboard.ca


Getting talent management on the right track rethinking measurement tools for strategic hrm

What is Employee Engagement?

  • Multidimensional construct

  • Emotional attachment to, identification with and involvement in the organization and the job

    • emotional (affective commitment)

    • cognitive (thinking)

    • behavioral (action oriented)

  • Multiple attachments beyond organization, including peers, supervisors, senior leaders and customers.

www.conferenceboard.ca


Getting talent management on the right track rethinking measurement tools for strategic hrm

How Does an Engaged Employee Behave?

  • Discretionary behaviour

    • beyond what is required – extra-citizenship behaviour

  • Extra role behaviour

    • helpful, voluntarism, sharing.

  • Prosocial behaviour

    • ethical, self-improvement, spreads good will.

www.conferenceboard.ca


Getting talent management on the right track rethinking measurement tools for strategic hrm

What Engages Employees?

Perceived Organizational Support

  • Beliefs about how much the organization values employees’ behaviour

    • Perception that leaders consider a range of employee needs

    • Sense of job security

    • Open, trusting environment

    • Belief that the organization is well-managed

      “The organization values my contributions and cares about my well-being.”

      “I have the resources I need to do my job well.”

www.conferenceboard.ca


Getting talent management on the right track rethinking measurement tools for strategic hrm

What Engages Employees?

Perceived Supervisor Support

  • Perceived care and concern exercised by a manager for the well-being of his/her reports

    • Participation in decision-making

    • Manager consideration of work-life balance

    • Visibility/accessibility on a personal level

    • Support for employee development

      “My supervisor seems willing to listen to my problems.”

      “I really feel as if my supervisor’s problems are my own.”

www.conferenceboard.ca


Getting talent management on the right track rethinking measurement tools for strategic hrm

What Engages Employees?

Nature of the Job/Perceptions of Competence

  • The extent to which the job includes core job characteristics such as variety, significance, identity, feedback, and autonomy

    • Challenging work

    • Latitude or discretion over activities

    • Autonomy

    • Job scope

      “I have the authority to make decisions necessary to do my job well.”

      “I believe the work I do is important.”

www.conferenceboard.ca


Getting talent management on the right track rethinking measurement tools for strategic hrm

What Engages Employees?

Rewards, Recognition and Opportunities for Growth

  • The extent to which employees believe that there are favourable opportunities for recognition, pay and advancement

    • People have natural need to grow, to achieve and to be recognized

    • Sense of gratification more important than absolute reward

      “At work, my opinion counts.”

      “I am truly appreciated for the contribution I make to the organization.”

www.conferenceboard.ca


Getting talent management on the right track rethinking measurement tools for strategic hrm

What Engages Employees?

Sense of Fit and Belonging

  • People perform best in roles they are suited to, comfortable with and which align their needs with those of the organization, their leaders and peers.

    • Interests, values and goals are congruent

    • Employees enjoy friendship and camaraderie of peers

    • Employees relate well to manager

    • Work with a supportive team

      “I can rely on those I work with in this group.”

      “I have a good understanding of this company’s goals and objectives.”

      “I talk up this company to my friends as a great place to work for.”

www.conferenceboard.ca


Getting talent management on the right track rethinking measurement tools for strategic hrm

What Engages Employees?

Perceptions of Justice and Fairness

  • Policies and procedures used to determine distribution of rewards are trusted and viewed as fair (procedural justice)

  • The outcomes (wages, benefits, promotions) are viewed as fair (distributive justice)

    “The decision-making procedures used to determine rewards are applied consistently to all.”

    “My rewards reflect the effort I put into my work.”

www.conferenceboard.ca


Getting talent management on the right track rethinking measurement tools for strategic hrm

Model of Employee Engagement

Rewards

Organization

Support

Employee

Outcomes

Supervisor

Support

Employee Engagement

Job and

oOrganization Fit

Organization

Effectiveness

Job

Characteristics

Justice/Fairness

www.conferenceboard.ca


Getting talent management on the right track rethinking measurement tools for strategic hrm

Remember Maslow?

Self

Actualization

Growth

Affiliation

Providing for employees’ natural needs

Self Esteem

& Worth

Basic Needs

Basic Needs


Getting talent management on the right track rethinking measurement tools for strategic hrm

The Sum of the Whole is Greater Than the Sum of its Parts

  • Gallup’s Psychological Mountain

    • You can’t reach the summit without first getting to base camp

  • Aon’s Performance Pyramid

    • Productivity, Pride and Retention

    • Employers are failing to satisfy basic security needs

www.conferenceboard.ca


Leadership

Leadership

The “difference maker” in a turbulent, competitive marketplace.

John Wetmore, Former CEO, IBM Canada. Ltd.


There is a perceived crisis in leadership

There is a Perceived Crisis in Leadership

  • Less than 1/3 of survey participants rated leaders as highly effective across a range of indicators

  • Less than 2% believed that their organizations had the leadership capacity to implement major change successfully

  • Source: The Conference Board of Canada


The essence of leadership has fundamentally changed

The Essence of Leadership has Fundamentally Changed

  • Leaders must still deliver results

  • Need for commitment and collaboration across a broad network requires relational skills

    “The root of the perceived crisis in leadership reflects company-wide breakdown rather than the actions or failure of one person.”

    Ram Charan et al

    Building the Leadership Pipeline


Building a leadership pipeline implications for hr

Building a Leadership Pipeline: Implications for HR

  • Develop internally—buying may not be an option

  • Update curriculum

  • Update approach to learning

  • Boost emphasis on middle and first-line managers

  • Be clear about executable tasks of leadership

    Organizations need to be more intentional & articulate about the leadership skills they require & more creative in designing experiences that help employees acquire them


A model of leadership effectiveness

A Model of Leadership Effectiveness

Employee

Outcomes

Leadership

Development

Leadership

Capabilities

Leadership

Effectiveness

Organization

Outcomes


Getting talent management on the right track rethinking measurement tools for strategic hrm

Leadership Culture Audit Tool

Three parts of LCA tool reflect three stages of the model:

  • key training and other development activities that foster leadership capabilities

  • attainment of critical skills and competencies; influenced by selection and development practices

  • executing on the tasks of leadership and achieving tangible results that drive organizational performance outcomes

Leadership Development

Leadership Capabilities

Leadership Effectiveness

www.conferenceboard.ca


Begin with the end in mind

Begin with the end in mind...

  • LEADERSHIP DEVELOPMENT

  • For Example

  • Coaching and mentoring

  • Special work assignments

  • Assessment

  • Development plans

  • LEADERSHIP CAPABILITIES

  • For Example

  • Communicating and listening

  • Planning and decision-making

  • Motivating others

  • LEADERSHIP EFFECTIVENESS

  • For Example

  • High trust levels

  • Employees feel valued

  • Increased innovation

  • Organization successful, more competitive


Getting talent management on the right track rethinking measurement tools for strategic hrm

What Do Effective Leaders Do?

  • Building and leading teams

  • Enhancing organizational performance

  • Providing clear objectives

  • Achieving unit goals

  • Managing creative talent

  • Gaining employee commitment

  • Making employees feel valued

  • Generating enthusiasm, pride and loyalty

  • Defining corporate purpose (vision

    mission, values)

  • Identifying long term opportunities

  • Building Trust

  • Capitalizing on employees’ talents

    and capabilities

  • Changing and developing culture

  • Nurturing stakeholder relations

  • Increasing speed and flexibility

  • Increasing innovation

  • Building/maintaining a strong top

    leadership team

  • Building capacity to deploy

  • Defining new business strategy

  • Enhancing organizational competitiveness


Integrated talent management strategy and processes

Integrated Talent Management: Strategy and Processes

“The single most important driver of organizational performance and individual managerial success is talent.”

Bradford Smart, Topgrading


Can talent management be measured

Can Talent Management be Measured?

  • Research shows that high performance work systems drive value

    • reduces turnover

    • raises productivity

    • boosts market value

  • Working group developed two complementary approaches

    • Audit of TM strategy processes and effectiveness

    • Good metrics at each point in the continuum of TM


Organizational effects of talent management

Organizational Effects of Talent Management

  • TALENT MANAGEMENT STRATEGIES & PROCESSES

    Strategies

    • Human resource

    • Talent management

  • Components / Processes

    • Recruitment & selection

    • Performance management

    • Incentive compensation

    • Learning & development

    • Career management

    • Employee wellness

  • BETTER TALENT

    e.g., high retention of top performers

  • ORGANIZATIONAL

  • SUCCESS

    e.g., high innovation


The talent management index tmi

The Talent Management Index (TMI)

HR Strategy dimension

  • Extent to which:

    • HR is involved in corporate strategic planning

    • HR strategy is aligned with organization strategy to achieve objectives

    • HR strategies align with and reinforce each other

  • How Effective?

    • HR helped organization achieve its objectives

    • HR strategy and associated practices have contributed to organization success


Getting talent management on the right track rethinking measurement tools for strategic hrm

TMI—Talent Management strategy dimension

  • Extent to which:

    • TM strategy is in place to attract, motivate, develop and retain the best talent possible

    • talent is viewed as critical to success

    • resources have been targeted at key leverage roles

    • managers are accountable for talent

  • How Effective?

    • attracted and hired the best talent available

    • optimal training and development of workforce

    • critical talent retained

    • workforce is a key driver of organization success


Tmi process and practice dimensions

Human Capital Acquisition

Performance Management

Incentive Compensation

Learning and Development

Career Management

Employee Support and Wellness

TMI—Process and Practice Dimensions


Tmi process and practice dimensions1

TMI—Process and Practice Dimensions

  • Process and practices to support strategy in place

  • Effective in building workforce capabilities

  • Possible metrics

  • Sources of data to complete the TMI


An example talent acquisition

An Example—Talent Acquisition

How the organization recruits and selects

  • Selection techniques are valid

    • based on job analysis information

    • validated employment testing

    • structured interviews

  • Proactive recruiting of people with diverse backgrounds

    • multiple approaches and venues used

  • Efforts to attract best talent available

  • Managers responsible for recruiting and hiring best talent available


Tmi talent acquisition

TMI—Talent Acquisition

How effective is the organization at hiring and recruiting talent?

  • We get more qualified applicants than we can hire

  • The most qualified job applicants almost always accept job offers in this organization

  • Most new hires are retained a year after they have been hired

  • Performance of new hires is excellent

  • New hires that receive high ratings during selection also turn out to be best employees


Tmi talent acquisition1

TMI—Talent Acquisition

Sample Metrics

  • Average number of days to fill positions.

  • Ratio of offers made to number of applicants.

  • Ratio of acceptances to offers made.

  • Average test scores for new hires.

  • Turnover rate of new hires after one and three years’ service.

  • Percent of new hires that receive top performance ratings after one year and three years’ service


Getting talent management on the right track rethinking measurement tools for strategic hrm

TMI ― Scoring

HUMAN CAPITAL ACQUISITION

Audit Score___/45Effectiveness Score ___/30

Calculate score as % of 100___%Calculate score as % of 100 ___%

Record % scores on “Report Card” at end of questionnaire


In closing

In Closing

The 21st century will belong to HR

  • Human capability is the next frontier of productivity improvement and competitive advantage

  • HR leadership can make a critical contribution to organizational value

  • Workforce capability begins with the individual

  • Measurement provides focus

  • Measurement matters if you measure the right thing!


Getting talent management on the right track rethinking measurement tools for strategic hrm

A Final Thought

“There is too much focus on measuring what is easy to measure and not what is right to measure. HR professionals should measure the extent to which it is contributing to building organizational capabilities.”

David Ulrich, University of Michigan


Getting talent management on the right track rethinking measurement tools for strategic hrm

Thank You !


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