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HEI ICI annual reporting 2017: results , feed-back , lessons learned

HEI ICI annual reporting 2017: results , feed-back , lessons learned. EDUFI Internationalisation Services for Higher Education. EDUFI update. Recent publications on Finnish degree students abroad

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HEI ICI annual reporting 2017: results , feed-back , lessons learned

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  1. HEI ICI annualreporting 2017: results, feed-back, lessonslearned EDUFI Internationalisation Services for Higher Education

  2. EDUFI update • Recent publications on Finnishdegreestudentsabroad • EDUFI Business Breakfast event on thenewproject GREET Wednesday 6th June10-11.30 (GuidingRefugees via Exchange and Training in Europe /Horizon2020) • Webinar on thefuture of Erasmus+ Tuesday 19th June http://www.cimo.fi/ajankohtaista/tapahtumat • GenerationStudyAbroadevent in Helsinki 17-18 September, IIE (Institute of International Education) http://www.cimo.fi/ohjelmat/generation_study_abroad • ThenewlistEDUFI_highered@lista.edu.fitargetscolleaguesinterested in internationalization of highereducation. Info on fundingprogrammes, events, surveys and currentissuesrelated to theactivities of thehighereducationInternationalization Services at theFinnish National Agency for Education. ThenewlistreplacesthepreviousCimppa, Campo- and Cimeonilists. •  Join throughthislinkhttps://lista.edu.fi/sympa/subscribe/edufi_highered Finnish National Agency for Education

  3. Overall HEI ICI projectprogressduring 2017 • Delay in thefinancingdecision mostprojectsstartedactivitiesduring summer, implementationperiod of 6-7 months • Goodprogressdespitethelatestart • More specificneedsassessment and baseline data collected • Curricula reviews • Broad stakeholderconsultations and awarenessraising • New studyprogrammesalreadyup and running Finnish National Agency for Education

  4. Finnish National Agency for Education

  5. HEI ICI ProgrammeResultareas Finnish National Agency for Education

  6. HEI ICI resultsduring 2017 RA 1 Improvedaccess to HE and research • Overlapswith RA2 • Access to onenewjointPhDstudyprogramme • Access to researchdatabases and researchresultsthroughlicenceprocurementsorvisits to FinnishHEIs • Access to fieldresearchmethods • Access to newequipment (laboratoryetc) Finnish National Agency for Education

  7. HEI ICI resultsduring 2017RA2 Improvedquality of HE and research • National impact of thereformprocessinitiatedthrough HEI ICI in twoprojects • Curriculareviewimplemented in 13 projects, othersbased on long-termcollaboration and previous HEI ICI funding • 10 projectsworkingsubstantially on increasingresearchcapacities (methodologytraining, joint publications, conferenceproposals, jointresearchprojects) • Lifelong learning / professionaldevelopment in 5 projects Finnish National Agency for Education

  8. HEI ICI resultsduring 2017RA2 Improvedquality of HE and research 2.1 New study programmes / courses /methodology – MOSTLY USED INDICATOR • One newjointPhDprogramme • One new Masters programme accredited • One new Masters programme (not yet accredited) • New Diploma programme • 2 Masters-level courses, initiated design of 4 new curricula, initial course plans for 7 courses and 4 preliminary study modules • Joint PhD /Master thesis supervision in 3 projects Impressive Finnish National Agency for Education

  9. HEI ICI resultsduring 2017RA3 Enhancedinstitutionalcapacity • Could bereported as an additional RA for allprojects (no Result Framework change) • Currently 12 projects • Project management, multi-disciplinarity • Leadership and management training, student services, information systems •  Open and Distance Learning capacity •  Capacity to collaborate with industrial/non-academic partners •  New QA measures (can be reported either here or under RA2) Finnish National Agency for Education

  10. HEI ICI resultsduring 2017RA4 Relevance of HE in society 4.1 Participation in local, national, regional levels • Stakeholder consultations as part of the curricula review – all projects • Innovation collaboration with HEIs, concrete activities involving non-academic partners: 5 projects • Cooperation with the regional Ministry to build up a geodatabase • Awarenessraisingevents, reaching a widegroup of stakeholders, regionalevents • Meetings with institutional leadership, Ministries, to ensure ownership • Partners outside of core partnership offering cases for entrepreneurship • Partner outside of the core partnership wishes to join Finnish National Agency for Education

  11. General recommendations / findings • Reporting coversexclusivelytheactivitiesperformedduringthatspecificyear • Revision of studyprogrammes /curricula ; howmany and at whichlevel? • Sustainability • Accreditation / approval of revisedcourses into curricula • Plans for maintenance of infrastructure, equipment, labs etc. • Gender: need for concretetools and actions • Visibility, websites: lack of trainingmaterials, moretransparency and open access? • Movefromstakeholderevents to concretecollaborationplans • References to Finnish MFA country strategies Finnish National Agency for Education

  12. Agenda 2030 Finnish National Agency for Education

  13. HEI ICI projectsbydiscipline Finnish National Agency for Education

  14. Number of trainings Finnish National Agency for Education

  15. Number and genderratio of participants Finnish National Agency for Education

  16. Participation in trainings Finnish National Agency for Education

  17. Report evaluationprocess • Reportsreadby ”externalevaluators” from EDUFI whoarenotmembers of the Global Team (Maija Airas, Annica Moore, Sini Piippo, Anita Varsa). Reportsalsoassessedby Annika and Kaija + financialreportingcheckedby Saila. • Feedback on June 12th throughthe VA systemwithsuggestions on reporting for thenextyear. Thefeedbackincludesconditions; thesecondpayment/instalment is made afterreceivingacceptedresponsefromtheproject. Deadline for answerswithinthemonth of August. • Feedbackfromthecoordinatorsappreciated! Finnish National Agency for Education

  18. Strategic alignment, complementarity • Policy Coherence in partner countries: national strategies or research/subject/industry (field of trade) level or institutional strategies • Alignment with Finnish Dev Goals (mostly gender equality mentioned, less climate sustainability) • Complementarity with other Development Agencies, other Finnish actors, links with other HEI ICI projects, South South cooperation, Spin offs= new partners in the South • Cooperation with Finnish Embassies • Educational export Finnish National Agency for Education

  19. Challenges and changes in theoperationalenvironment • National and local elections, political instability, fear of political acts of violence, strikes • Accreditation, delay in signing the partnership agreement • Changes in project coordination, partner HEI contacts, university leadership, change of partner in one project • Language constraints, cultural differences • Lack or high costs of internet connections, delays in money transfers, understanding the Finnish practices, delay in procurement process Finnish National Agency for Education

  20. Goodpractise: • To avoidproblems in online communication: Facebook video chat, whatsapp • Documentsharing: Google drive, Basecamp work, Seafilecloud • Onsitestaffmember, regularcommunicationamongtheparties, createcommonunderstandingbeforetheprojectstarts, involvepeoplefromalllevels and variousbackrounds, personalcontactnetwork, cooperationwithEmbassy, Skype sessions • Spin offs: • PECOLO: Partner HEI Rector interested in establishing Future Research Centre • PBL East Africa: one partner HEI interested in setting up new programme • TECIP: as a spin-off not listed in the Result Framework, Inclusion Action Plans are being prepared by TVET local administration, monitored by the TVET Federal Agency. Finnish National Agency for Education

  21. Feedback on the Financial Reporting 2017 • Reflecting the time given for the project implementation in 2017, the yearly budget components were used successfully. • Due to the late start of the programme in 2017, the average usage of the budget 2017 was about 63 %. • The average percentage of the costs of the Finnish universities is about 70% and the costs of the partners are 30%. • Due to the lack information on the total working hours of the partners, these could not be compared. • Most of the projects succeeded in the 20% self-financing. If the project could not fulfill the self-financing of the first implementation year, should the 20 % self-financing of the total project expenditures fulfill during the project cycle. Finnish National Agency for Education

  22. Tips for Financial Reporting of 2018 • Please provide the bookkeeping report in excel-form (no general ledgers). • Make sure that the bookkeeping report and the financial report match – if not, please provide the explanation of the variation in the bookkeeping report (can be a handmade marking). • If the expenditures of the partner university are not shown on the coordinating HEI’s bookkeeping report, please indicate in the financial report which costs are in which bookkeeping. • Also please mark the partner expenditures e.g. by hand after the total expenditures in the bookkeeping report so that the bookkeeping report and the financial report match. Finnish National Agency for Education

  23. Tips for Financial Reporting of 2018 • The project bookkeeping report should include: • The allocated wages, allocated social security costs or the computational social security costs and overhead expenses • The transfers of EDUFI and the transfers to the partner universities • Please indicate also the total working hours of the partners in the financial report. • As a general rule, hospitality costs are not eligible costs. Only direct costs related to meeting arrangements can be accepted, these can include catering costs in moderation. Funds cannot be used for gifts or alcohol. • If the expenditures under any cost item varies more than 15 %, should EDUFI be informed by a Change Request. Finnish National Agency for Education

  24. Lessonslearned: the EDUFI online system • The systemnotfit for purpose to monitorprogress in theResultAreas no possibilities for table-formreporting. Suggestion to useproject-specificexcelshees, pre-filledby EDUFI: Finnish National Agency for Education

  25. Lessonslearned: the EDUFI online system • The currentboxes for reportingworkshops / contact and online trainingsneed to becomplementedbymorecategories  proposedtableby EDUFI – groupwork, discussionaroundtables for 5-10 min?  Project-specificeventstable and Result Area excelsheetsent to HEI ICI projects for check-upduringautumn, to beready for thenextannualreporting. Finnish National Agency for Education

  26. Thankyou! heiici@oph.fi www.cimo.fi

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