Monday september 9 2013 e q will i ever use business letter formats in real life
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Monday, September 9, 2013 E.Q. will I ever use business letter formats in real life? PowerPoint PPT Presentation


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Monday, September 9, 2013 E.Q. will I ever use business letter formats in real life?. Introduction to Business and Technology. Today’s agenda. Activator Review Memo and Personal Business Letter Format Introduce Business Letter Format Create a Letterhead

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Monday, September 9, 2013 E.Q. will I ever use business letter formats in real life?

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Monday september 9 2013 e q will i ever use business letter formats in real life

Monday, September 9, 2013E.Q. will I ever use business letter formats in real life?

Introduction to Business and Technology


Today s agenda

Today’s agenda

  • Activator

  • Review Memo and Personal Business Letter Format

  • Introduce Business Letter Format

  • Create a Letterhead

  • Type/Complete Business Letter Format Document

  • Correct Business Letter Mess Up

  • Summary: The Important Thing


Current event

Current event

  • See Current Event Document


Review

Review


Personal business letter parts

Personal Business Letter Parts

  • ___________: name and address of the business to whom you are writing

  • ___________: current date written out as month, day, and complete year

  • ___________: letter’s greeting – you use the same name you used in the Inside Address – using Dear Mr./Mrs./Ms./Miss

  • ___________: message or ‘meat’ of the letter

  • ___________: letter’s goodbye – using phrases such as Yours truly and Sincerelyyours

  • ___________: writer's handwritten signature

  • ___________: writer’s typed name and address


Personal business letter order and spacing

Personal Business Letter Order and Spacing

  • ______” Top margin

  • Inside Address and then Date – QS (press Enter _____ times)

  • Salutation – DS (press Enter _____times)

  • Body – _____ the text within the paragraph and ___ between the paragraphs

  • Complimentary Closing – ____

  • Writer’s ID (name and address)


Personal business letter styles and punctuation

Personal Business Letter Styles and Punctuation

  • There are three types of letter styles that are acceptable in business:

    • ________________– all lines in the letter begin at the left margin (no tabbing or indenting)

    • ________________– date line, complimentary closing and writer’s identification begin at midpoint

    • ________________ - date line, complimentary closing and writer’s identification begin at midpoint and all body paragraphs are indented (or tabbed over) ½”


What is a

What is a ________?

  • Used to communicate information quickly throughout a business or organization

  • ___________ parts:

    • TO: - to whom the memo is written

    • FROM: - who the memo is from

    • DATE: - current date of memo

    • SUBJECT: - precise, short point of memo


Memo spacing

Memo Spacing

  • _________” top margin

  • Each of the four headings are (_______) and keyed in all ________ followed by a _________ (:)

  • After the colon, the Tab key is pressed to line up the text that follows


Business letters

BUSINESS LETTERS


What is a business letter

What is a Business Letter?

  • Represents a company not an individual

  • Usually prepared on company letterhead

    • Company letterhead is official company stationery that often contains a logo along with the name, address, phone and fax number

    • Follow this link to look at sample letterheads


What are the differences between a personal business and business letter

What are the differences between a Personal Business and Business Letter?

  • Writer’s company name and address should appear in the letterhead, so there is no need to type it again at the bottom of the letter

  • Writer’s business title is usually keyed under the name

  • Reference initials are added a DS (press Enter 2 times) after the Writer’s ID – Reference Initials

    • These initials are of the person who types the letter

    • Used to easily locate who typed the letter


Enclosures

Enclosures

  • Enclosure or Attachment notations are added a DS below the This is a special section that is only added if something else is either physically attached to the letter or accompanying the letter in the same envelope


How do i create a letterhead

How Do I create a letterhead?


What do i do next

What DO I Do Next???

  • Complete Letterhead Assignment

  • Type Business Letter Format Document

  • Print Personal Business Letter Format and Business Letter Format and insert formatting marks. (Keep in your folder as notes)

  • Correct Business Letter Mess Up – SaveAs: BLMessUp


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