Captain s career course
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CAPTAIN’S CAREER COURSE. LESSON: SUPERVISE UNIT PERSONNEL AND ADMINISTRATIVE FUNCTIONS. TERMINAL LEARNING OBJECTIVE. ACTION: Identify Company Level Personnel Supervisory Functions and Administrative Procedures. CONDITIONS: In a classroom, given required references and student handouts,

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Captain s career course

CAPTAIN’S CAREER COURSE

LESSON: SUPERVISE UNIT PERSONNEL AND ADMINISTRATIVE FUNCTIONS

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Terminal learning objective

TERMINAL LEARNING OBJECTIVE

  • ACTION: Identify Company Level Personnel Supervisory Functions and Administrative Procedures.

  • CONDITIONS: In a classroom, given required references and student handouts,

  • STANDARD: Identify company level personnel supervisory functions and administrative procedures IAW required references and student handouts.

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Safety risk and environmental concerns

SAFETY, RISK, AND ENVIRONMENTAL CONCERNS

  • Safety Considerations:None

  • Risk Assessment Level:Low

  • Environmental Considerations:None

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Primary references

PRIMARY REFERENCES

  • AR 25-400-2The Modern Army Record Keeping System

  • AR 165-1Chaplain Activities in the United States Army

  • AR 220-45Field Organizations and Duty Rosters

  • AR 340-21The Army Privacy Program

  • AR 600-8-2Suspension of Favorable Personnel Actions (Flags)

  • AR 600-8-8The Total Army Sponsorship Program

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Primary references1

PRIMARY REFERENCES

  • AR 600-8-22Military Awards

  • AR 600-9The Army Weight Control Program

  • AR 600-20Army Command Policy

  • AR 600-200Enlisted Personnel Management System

  • AR 601-280Army Retention Program

  • AR 611-201Enlisted Career Management Fields and Military Occupational Specialties

  • AR 614-200Enlisted Assignments and Utilization Management

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Primary references2

PRIMARY REFERENCES

  • AR 623-105Officer Evaluations

  • AR 623-205Enlisted Evaluation Reporting System Revision

  • AR 630-10Absence Without Leave, Desertion, and Administration of Personnel Involved in Civilian Court Proceedings

  • AR 635-100Officer Personnel

  • AR 635-200Personnel Separations Enlisted Personnel

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MAINTENANCE OF RECORDS

AR 25-400-2

The Modern Army Record Keeping System

“MARKS”

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Maintenance of records ar 25 400 2

MAINTENANCE OF RECORDSAR 25-400-2

Purpose:

  • Properly manage information from creation through final disposition according to laws and regulations.

  • Ensures information is available when needed.

  • Provides for a systematic removal of less active records from office space.

  • Records support the interests of soldiers during and after their period of service.

  • Basis for pay and awards.

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STANDING OPERATING PROCEDURES (SOP)

FM 101-5

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STANDING OPERATING PROCEDURES (SOPs)

  • Three Types:

  • Administrative.

  • Tactical/Field.

  • External.

  • Promotes:

  • Teamwork.

  • Efficiency.

  • Reduces the need for repetitive instructions.

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DUTY ROSTERS

AR 220-45

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DUTY ROSTERS

  • Provides:

    • An equitable determination of duty.

  • Maintained:

    • Alphabetically by rank.

  • Three authorized abbreviations:

    • A = Authorized absence

    • D = Detailed to perform another duty

    • U = Unauthorized absence

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MAIL OPERATIONS

DOD MANUAL 4525.6-M Vol. II

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MAIL OPERATIONS

  • Unit mail is a function of the Battalion S1, deploys with the force, and has a big influence on morale, especially during wartime.

  • Ensure:

    • Mail room and trained staff to operate it.

    • Perform daily and weekly inspections.

    • Prepare SOP.

    • Convenient mail call hours.

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RELIGIOUS ACTIVITIES

AR 165-1

and

AR 600-20

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RELIGIOUS ACTIVITIES

Policy: Approve requests for accommodating religious practices that will not adversely impact:

  • Military readiness.

  • Unit cohesion.

  • Standards.

  • Health.

  • Safety.

  • Discipline.

  • Interfere with the performance of duties.

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SUSPENSION OF FAVORABLE

PERSONNEL ACTIONS

(FLAGS)

AR 600-8-2

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FLAGS

  • FLAG - initiated immediately when soldier’s

  • status changes from favorable to unfavorable.

  • MPRJ’s - will be maintained in a flagged status.

  • All active flag cases will be reviewed monthly.

  • Flag - removed immediately after soldier’s

  • status returns to favorable status.

  • Two Categories:

    Transferable, e.g., weight control program.

    • Non-transferable, e.g., courts-martial.

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FLAGS

  • Circumstances requiring non-transfer flag:

  • Adverse Actions:

    • Charges, restraints, or investigation.

    • Courts-martial.

    • Nonjudicial punishment.

    • Absent without leave (AWOL).

    • Administrative reduction.

    • Letter of censure or reprimand .

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FLAGS

Circumstances requiring transferable flag:

  • HQDA directed reassignment of a flagged soldier.

  • Movement of adverse action into the punishment phase if punishment does not require the presence of the soldier.

  • APFT failure, or failure to take APFT in required period.

  • Entry into the Weight Control Program.

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FLAGS

More actions prohibited by a flag:

  • Retirement.

  • Advance or excess leave.

  • Pay of enlistment or reenlistment bonuses.

  • Assumption of command.

  • Family member travel to overseas area.

  • Command sponsorship of family members in overseas area.

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FLAGS

Actions Prohibited by a Flag (exceptions):

  • Flags for APFT failure:

  • - Block promotion, reenlistment, and extension only.

  • - No flag if soldier has a profile prohibiting APFT.

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FLAGS

Actions prohibited by a flag (moreexceptions):

  • Flags for weight control block only the following

  • actions:

  • - Attendance at full time civilian or military schools.

  • - Promotion.

  • - Awards and decorations.

  • - Assumption of command.

  • - Reenlistment or extension.

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FLAGS

Actions prohibited by a flag (moreexceptions):

  • Retention beyond ETS/ESA:

  • - Soldiers will not be retained beyond their ETS/ESA because they are flagged without HQDA approval.

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FLAGS

Transfer flags:

  • Maintain a copy locally of all supporting documents.

  • Attach DA 268 transferring flag to all original supporting documents and place in MPRJ.

  • Mail flagged MPRJ to gaining commander, registered mail.

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FLAGS

Erroneous flags:

  • Flag will be declared void and of no effect if found to be erroneous.

  • Any favorable actions that would have occurred during the flagged period will

  • be granted retroactively.

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ABSENT WITHOUT LEAVE

(AWOL)

Absent without proper authority.

AR 630-10

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DROPPED FROM THE ROLLS

(DFR)

AR 630-10

Absent without proper authority for 30

consecutive days.

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WEIGHT CONTROL PROGRAM

AR 600-9

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WEIGHT CONTROL PROGRAM

  • Ensures personnel:

  • - Are able to meet the physical demands of the duties.

  • - Present a trim appearance.

  • - Assist in establishing and maintaining:

    • Discipline.

    • Operational readiness.

    • Physical fitness.

    • Health.

    • Effectiveness.

    • Establish body fat standards.

  • - Provide assistance in meeting the standards.

  • - Foster high standards.

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Retention program

RETENTION PROGRAM

AR 601-280

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RETENTION PROGRAM

OBJECTIVES:

  • Reenlist, on a long-term basis, the greatest number of highly qualified soldiers consistent with Army needs.

  • Enlist/transfer and assign qualified soldiers into a RC, ARNG/USAR unit.

  • Achieve and maintain Army force alignment.

  • Obtain maximum command involvement.

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Discharges

DISCHARGES

AR 635-100 and AR 635-200

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DISCHARGES

Two Types:

- Voluntarily, e.g., retirement.

- Involuntarily, e.g., overweight.

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SPONSORSHIP PROGRAM

AR 600-8-8

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Sponsorship program

SPONSORSHIP PROGRAM

  • A peacetime function:

    - Assist during reassignment.

    - Assist during family separation.

    - Improve unit cohesion.

    - Support the personnel life-cycle function.

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Assignment and utilization policy

ASSIGNMENT AND UTILIZATION POLICY

AR 614-200

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ASSIGNMENT AND UTILIZATION POLICY

  • Primary Goal:

  • To satisfy the personnel requirementsof the Army.

  • Secondary Goals:

  • Equalize assignments by assigning the most eligible soldier from among those of like MOS and grade.

  • Equalize hardships of military service.

  • Ensure assignments allow for professional development and promotion.

  • Meet the soldier’s personal desires.

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OBJECTIVE OF UTILIZATION OF PERSONNEL

  • Ensure efficient use of enlisted members in accomplishing the Army mission.

  • Place soldiers in positions that require skill, knowledge, and abilities as shown by their Primary MOS, Career Progression MOS, Secondary MOS, or additional Military Occupational Specialties.

  • Provide policies on personnel utilization that will strengthen and broaden MOS qualifications and prepare a soldier for:

    • - Career Progression

  • - Greater Responsibility

  • - Diversity of Assignment

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    UTILIZE A SOLDIER UNDER:

    • Proper utilization: The primary concern of

    • commanders and supervisors will be to ensure

    • soldiers are assigned to authorized positions in his

    • or her PMOS or CPMOS, up to two grades higher.

    • Authorized exceptions: The assignment is under

    • actual combat conditions or the assignment is to

    • meet an urgent military requirement to satisfy an

    • exceptional need for special duty.

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    Awards program

    AWARDS PROGRAM

    AR 600-8-22

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    AWARDS PROGRAM

    • The objective of the program is to provide tangible recognition for:

    • Acts of valor include:

      • Exceptional service or achievement.

      • Special skills or qualifications.

      • Acts of heroism.

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    AWARDS AND DECORATIONS ARE:

    (Paragraph 1-9, AR 600-8-22)

    • A wartime military personnel function.

    • Defined in the tables of organization and equipment (TOE).

    • Deployed with the tactical force.

    • The functional responsibility of the Personnel Operations Work Center and its tactical counterpart.

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    INDIVIDUAL AWARDS ARE GROUPED INTO

    THE FOLLOWING CATEGORIES:

    • Decorations - MSM,ARCOM, AAM etc.

    • Good Conduct Medal.

    • Service Medal - Southwest Asia Service Medal.

    • Service Ribbons - Overseas Service Ribbon.

    • Badges and Tabs - Special Forces, Ranger, Air

    • Borne, Air Assault, Diver, etc.

    • Certificates and Letters.

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    ENLISTED PROMOTIONS

    (AR 600-8-19 with changes)

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    ENLISTED PROMOTIONS

    System Objectives:

    • Promote the best qualified.

    • Provide for career progression.

    • Recognize the best qualified soldiers.

    • Preclude promotion of unqualified soldiers.

    • Provide an equitable system.

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    ENLISTED PROMOTIONS

    Promotion Selection:

    • Decentralized: Advancements to PV2 thru SPC Promotion Authority: Unit Commander.

    • Semi-centralized: Promotions to SGT thru SSG Promotion Authority: Bn Commander.

    • Centralized: Promotions to SFC thru CSM Promotion Authority: HQDA.

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    ENLISTED PROMOTIONS

    Terms to Discuss

    • Promotion, Advancement, or Lateral Appointment?

    • Primary Zone vs. Secondary Zone.

    • Primary Zone Counseling per AR 600-8-19, 3-12g Initial and Periodic.

    • Waivers for advancement to PV2, PFC, and SPC.

    • DA Form 4187:Used for all advancements.

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    CO1 REPORT

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    CO1 REPORT

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    COMPUTE WAIVER ALLOCATIONS

    (E4 Waiver % Published Monthly by PERSCOM)

    2

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    PERSONNEL ACTION

    For use of this form, see AR 600-8-6 and DA PAM 600-8-21; the proponent agency is ODCSPER

    DATA REQUIRED BY THE PRIVACY ACT OF 1974

    AUTHORITY:

    Title 5, Section 3012; Title 10, USC, E.O. 9397.

    PRINCIPAL PURPOSE:

    Used by soldier in accordance with DA PAM 600-8-21 when requesting a personnel action on his/her own behalf

    (Section III).

    ROUTINE USES:

    To initiate the processing of a personnel action being requested by the soldier.

    DISCLOSURE:

    Voluntary. Failure to provide social security number may result in a delay or error in processing of the request for

    personnel action.

    1. THRU

    (Include ZIP Code)

    2. TO

    (Include ZIP Code)

    3. FROM

    (Include ZIP Code)

    Commander

    Commander

    1st Bn, 509th Inf (ABN)

    A Co, 1st Bn, 509th Inf (ABN)

    APO, AE 09630

    APO, AE 09630

    SECTION I - PERSONAL IDENTIFICATION

    4. NAME

    (Last, First, MI)

    5. GRADE OR RANK/PMOS/AOC

    6. SOCIAL SECURITY NUMBER

    Bush, George

    PV2 E2 / 11B1P

    111-54-9458

    SECTION II - DUTY STATUS CHANGE

    (AR 600-8-6)

    7. The above soldier's duty status is changed from

    to

    19

    effective

    hours,

    SECTION III - REQUEST FOR PERSONNEL ACTION

    8. I request the following action:

    (Check as appropriate)

    (Enl only)

    Special Forces Training/Assignment

    Identification Card

    Service School

    (Enl only)

    ROTC or Reserve Component Duty

    Identification Tags

    On-the-Job Training

    Volunteering For Oversea Service

    Retesting in Army Personnel Tests

    Separate Rations

    Ranger Training

    Reassignment Married Army Couples

    Leave - Excess/Advance/Outside CONUS

    Reassignment Extreme Family Problems

    Reclassification

    Change of Name/SSN/DOB

    (Enl only)

    Officer Candidate School

    Other

    (Specify)

    Exchange Reassignment

    Airborne Training

    Asgmt of Pers with Exceptional Family Members

    9. SIGNATURE OF SOLDIER

    (When required)

    10. DATE

    SECTION IV - REMARKS

    (Applies to Sections II, III, and V) (Continue on separate sheet)

    ADVANCED TO: Private First Class

    AUTHORITY: AR 600-8-19, para 2-5

    DATE OF RANK: 1 January 2001

    EFFECTIVE DATE: 1 January 2001

    ADDITIONAL INSTRUCTIONS: NA

    SECTION V - CERTIFICATION/APPROVAL/DISAPPROVAL

    11. I certify that the duty status change

    (Section II)

    or that the request for personnel action

    (Section III)

    contained herein -

    HAS BEEN VERIFIED

    RECOMMEND APPROVAL

    RECOMMEND DISAPPROVAL

    IS APPROVED

    IS DISAPPROVED

    12. OMMANDER/AUTHORIZED REPRESENTATIVE

    13. SIGNATURE

    14. DATE

    RONALD REGAN, CPT, INF

    1 December 2001

    DA FORM 4187, APR 95

    PREVIOUS EDITIONS ARE OBSOLETE

    USAPPC V5.00

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    ENLISTED PROMOTIONS

    • DA Form 3355 Promotion Point Worksheet.

      • Initial.

      • Reevaluation.

      • Point adjustments.

      • Timely point turn in for EDAS.

      • Points are awarded for:

        • PT Score.50

        • Weapons score.50

        • Duty performance.150

        • Awards.100

        • Military education.200

        • Civilian education.100

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    Promotion Point Standing List

    C-10 REPORT

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    REQUEST AND AUTHORITY

    FOR LEAVE AND PASS

    AR 600-8-10

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    REQUEST AND AUTHORITY

    FOR LEAVE AND PASS

    • Purpose:

      • - Officially authorize and account for soldiers on

      • leave, TDY, or on a pass (DA Form 31).

    • Designed for:

      • - Soldiers requesting regular or emergency leave.

      • - Soldiers requesting permissive TDY.

      • - Soldiers requesting other (pass).

      • - Usage in conjunction with official travel.

      • - Accountability for soldiers.

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    SUMMARY

    During this lesson, you reviewed a myriad

    of policies and procedures that can greatly

    impact the careers of the soldiers in your command and yourself. Merely knowing the answer is not good enough. Soldiers want to see it, read it or know where to find it. Eliminate any guess work and tab your regulations, make a notebook or have extracts. I guarantee that you will see most of these topics again during your career.

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