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Best Practices in Emergency Management For Higher Education at UT Chattanooga: Navigating The Guide for Developing High-Quality EOPs for Higher Education Institutions. Suzanne Blake . Fasten your seatbelt…. Presentation Agenda. Welcome and Introductions The Angst of Writing EOPs

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Best Practices in Emergency Management For Higher Education at UT Chattanooga:

Navigating The Guide for Developing High-Quality EOPs for Higher Education Institutions

Suzanne Blake


Fasten your seatbelt… at UT Chattanooga:


Presentation at UT Chattanooga:Agenda

  • Welcome and Introductions

  • The Angst of Writing EOPs

  • “Standards on Steroids”

  • CPG 101 – the Chosen One

  • “The Guide”

  • Gap Analysis Tool


Introductions at UT Chattanooga:

  • Name

  • Title

  • Institution of Higher Education

  • What is the state of your EOP?


The angst of writing EOPs at UT Chattanooga:


The angst of writing EOPs at UT Chattanooga:

“You’re hired. Now write our EOP.”


The angst of writing EOPs at UT Chattanooga:


The angst of writing EOPs at UT Chattanooga:


The angst of writing EOPs at UT Chattanooga:


The angst of writing EOPs at UT Chattanooga:


The angst of writing EOPs at UT Chattanooga:


The angst of writing EOPs at UT Chattanooga:


The angst of writing EOPs at UT Chattanooga:


The angst of writing EOPs at UT Chattanooga:

“You’re hired. Now write a gazillon EOPs.”


“Standards on Steroids” at UT Chattanooga:

  • Comprehensive Preparedness Guide (CPG) 101

  • Emergency Management Accreditation Program (EMAP) Standard

  • National Response Framework and associated annexes

  • National Preparedness Guidelines

  • NFPA 1561

  • NFPA 1600

  • IAECLA – Campus Emergency Operations Planning Guide

  • DOE Action Guide for Emergency Management at Institutions of Higher Education

  • UN Cluster Approach

  • Respective County EOP

  • Respective State EOP



CPG 101: The Chosen One (-oh-one) at UT Chattanooga:

The Purists

The Adaptivists



“Standards on Steroids” at UT Chattanooga:

  • Do we really need another one?

  • YES.


Enter: at UT Chattanooga:

The Guide for Developing High-Quality Emergency Operations Plans for Institutions of Higher Education

June 18, 2013

The Guide for Developing High-Quality Emergency Operations Plans for Institutions of Higher Education

June 18, 2013

  • U.S. Department of Education

  • U.S. Department of Health and Human Services

  • U.S. Department of Homeland Security

  • U.S. Department of Justice

  • Federal Bureau of Investigation

  • Federal Emergency Management Agency


The Guide for Developing High-Quality Emergency Operations Plans for Institutions of Higher Education

“The guidance does not create any requirementsbeyond those included in applicable law and regulations…The information presented in this document generally constitutes informal guidance and provides examples that may be helpful.”


Overview of “The Guide” Plans for Institutions of Higher Education

  • Planning Principles

  • Planning Process

  • Plan Content

  • “A Closer Look”


Overview of “The Guide” Plans for Institutions of Higher Education

  • Planning Principles

    • Supported by leadership

    • Uses assessment to customize plan

    • Considers all threat and hazards

    • Provides for Access and Functional Needs

      • Whole IHE Community

    • Considers all settings and all times

    • Considers individual preparedness

    • Meets requirements of laws

    • A collaborative process


Overview of “The Guide” Plans for Institutions of Higher Education

  • Planning Process


Overview of Plans for Institutions of Higher Education

“The Guide”

  • Plan Content

    • Introductory Materials

    • Basic Plan

    • Threat- and Hazard-Specific Annexes

Chattanooga


Overview of Plans for Institutions of Higher Education

“The Guide”

  • Plan Content

    • Introductory Materials

      • Cover Page

      • Promulgation Document and Signature Page

      • Approval and Implementation Page

      • Record of Changes

      • Record of Distribution

      • Table of Contents


Overview of Plans for Institutions of Higher Education

“The Guide”

  • Plan Content

    • Basic Plan

      • Purpose and Situation Overview

        • Purpose

        • Situation Overview

      • Concept of Operations

        • Organization and Assignment of Responsibilities

        • Direction, Control, and Coordination

        • Information Collection, Analysis, and Dissemination

        • Training and Exercises

        • Administration, Finance, and Logistics

        • Plan Development and Maintenance

        • Authorities and References


Overview of “The Guide” Plans for Institutions of Higher Education

  • Plan Content

    • Functional Annexes

      • Evacuation

      • Deny Entry or Closing (Lockdown)

      • Shelter-in-Place or Secure-in-Place

      • Accounting for All Persons

      • Communications and Notifications

      • Continuity of Operations (COOP)

      • Recovery

      • Public Health, Medical, and Mental Health

      • Security

      • Rapid Assessment


Overview of “The Guide” Plans for Institutions of Higher Education

  • Plan Content

    • Threat- and Hazard-Specific Annexes

      • Hurricane or Severe Storm

      • Earthquake

      • Tornado

      • Hazardous Materials Incident

      • Mass Casualty Incident

      • Active Shooter

      • Pandemic or Disease Outbreak

      • Bomb Threat or Explosion


Overview of Plans for Institutions of Higher Education

“The Guide”

  • “A Closer Look”

    • Clery Act

    • FERPA

    • HIPPA

    • Incorporating International Students

    • Campus Public Safety

    • Active Shooter Situations

    • Psychological First Aid (PFA)


Unidentified Flying Objects (UFOs) Plans for Institutions of Higher Education

  • Scope

  • Planning Assumptions

  • Communications

  • Does not suggest a “best practice” org structure

    • Policy Group

    • Coordination Group / EOC

    • Tactical Responders


Turbulence Plans for Institutions of Higher Education

  • Two really long sections

  • Functional annexes are weird

  • Active shooter is italicized

  • Omits several key components

  • Maybe too simple

  • Not specific on key items

    • ICS

    • Organizational structure


Smooth Skies Plans for Institutions of Higher Education

  • Specific to higher ed, and it works

  • Simple and straightforward

  • Good for newbies

  • Addresses ICS

  • Assigns specific responsibilities to higher ed departments

  • At worst, another guidance doc you can use

  • At best, it can write your EOP for you


Gap Analysis Tool Plans for Institutions of Higher Education

  • Introductory Materials Analysis

  • Basic Plan Analysis

  • Additional Guidance

  • Functional Annex Content

  • Threat- and Hazard-Specific Annexes


Gap Analysis Tool Plans for Institutions of Higher Education


EOP Encouragement Plans for Institutions of Higher Education


EOP Encouragement Plans for Institutions of Higher Education


EOP Encouragement Plans for Institutions of Higher Education


EOP Encouragement Plans for Institutions of Higher Education

Questions?


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