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Purchase of Services. FY12-PRC-002-00 Board of Trustee( BoT ) Policy T92-031, Policy for Management of University Funds, Procurement Policy, Appendix A, as revised Business Expense Policy, Appendix C. . Purchase of Services. Consulting Services Operational Services *******

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purchase of services
Purchase of Services

FY12-PRC-002-00

Board of Trustee(BoT) Policy T92-031,

  • Policy for Management of University Funds,
  • Procurement Policy, Appendix A, as revised
  • Business Expense Policy, Appendix C.
purchase of services1
Purchase of Services

Consulting Services

Operational Services

*******

Contract for Services

University Sub-contract

policy highlights
Policy Highlights
  • Post Audit for Services < $5,000
  • Contracts Required >$10,000
  • Purchase Order only ≤$10,000
  • University Sub-contract
  • Independent Contractor: Human Resources when hiring Individuals
policy highlights1
Policy Highlights
  • Mandatory Competitive Procurement Contract Usage
  • Non-employee Compensation—DV to Controller
    • Honoraria, Participant Costs
    • Human Subjects, Other Research

UMB Student Payments—DV to Bursar

Prizes, Awards, Scholarships, Participant Costs

policy highlights2
Policy Highlights
  • Non-employee Reimbursements—DV to Controller
purchase of services2
Purchase of Services
  • New—Determination of Independent Contractor Status form
  • Human Resources will make Determination
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Purchase of Services

Competitive Procurement Contracts--Mandatory

  • Campus Contracts
  • University Contracts
  • State Contracts
  • MHEC Contracts
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Purchase of Services

Consulting Contracts

Services outside course of University’s usual business.

Unique, highly skilled services.

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Purchase of Services

Operational Services

  • Services are Necessary and Routine for operation of University and/or Repair and Maintenance
  • Not practicably performed by University employees
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Purchase of Services

University Sub-contracts

  • Contracts where University agrees to provide services
  • For Consulting or Operational Services using external grants or sponsored programs
  • New contract—Procurement website
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Purchase of Services

Post Audit

Transactions <$5,000

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Purchase of Services

All Contracts ≤$10,000

Best Value

Purchase Requisition

  • 1. Detail Scope of Services
  • 2. Period of Performance
  • 3. Rate

Purchase Order = Contract

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Purchase of Services

All Contracts >$10,000

Purchase Order

+

Contract for Services/

University Sub-contract

Unless Competitive Procurement Contract

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Purchase of Services

Consulting Contracts

>$10,000 and ≤$50,000

Best value

Enter Purchase Requisition

and

Create a Draft Contract

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Purchase of Services

Consulting Contracts> $50,000

Public Bidding Required*

*unless Competitive Procurement Contract

  • Lowest Responsive, Responsible Bidder
  • Preference to MA vendors
  • Process takes 4-8 weeks
  • Procurement creates contract
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Purchase of Services

Operational Contracts

>$10,000 and ≤$25,000

Best value

Enter Purchase Requisition

and

Create a Draft Contract

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Purchase of Services

Operational Contracts

>$25,000 and ≤$50,000

Best value– 3 written quotes

Enter Purchase Requisition

and

Create a Draft Contract

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Purchase of Services

Operational Contracts> $50,000

Follow Consulting Services Procedures

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Purchase of Services

Contract Signatures

Department Head >$50,000

Confirms Commitment

Authorized University Officials to Sign Contracts

Assist. VC for Contracts and Compliance

VC for Administration and Finance

Chancellor

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Purchase of Services

Processing Rules at a Glance

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Purchase of Services

Change in Processing Purchase Orders

Approval/Workflow

Purchase Order will be scanned to department for further distribution

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Purchase of Services

Department Services Review Group

Email Janis Mahoney

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