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General Services Department State Purchasing Division

General Services Department State Purchasing Division. ePROCUREMENT PHASE II Project Certification – Implementation Phase March 24, 2010. 1. ePROCUREMENT PHASE II. SPD is Requesting Release of $335,000 for the e-Procurement Phase II Project – Implementation Phase. 2.

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General Services Department State Purchasing Division

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  1. General Services DepartmentState Purchasing Division ePROCUREMENT PHASE II Project Certification – Implementation Phase March 24, 2010 1

  2. ePROCUREMENT PHASE II SPD is Requesting Release of $335,000 for the e-Procurement Phase II Project – Implementation Phase 2

  3. ePROCUREMENT PHASE IIeProcurement Module • “The overarching achievement of the implementation of the eProcurment module will provide a more effective, efficient purchasing operation; reduce waste, appropriate and effective use of public funds, streamlined and cooperative interactions with New Mexico businesses and an increase of accountability across state government.”eProcurement Charter v2.0 3

  4. ePROCUREMENT Phase II Planning Accomplishments • Project Kickoff • Project Kickoff was held 24-Feb-2010 • Planning Phase Activities Communicated • Contracts • IV&V • Professional Services • MOUs • Fit-Gap • Conference Room Pilot (CRP) Style Fit-Gap Sessions Completed • Phase II Fit-Gap Team • Executive Agencies • Judicial / Courts • PM Activities • Project Management Plan (PMP) updated for Phase II Planning • Project Schedule • Scope / Statement of Work 4

  5. ePROCUREMENT PHASE IINext Steps • Implement ePro Capabilities at Pilot Agencies • Workflows • Punch-out / Direct Connect • Requestor Defaults • Improved User Interface • Manage Requisitions • View Approvals • Develop Implementation Cookbook 5

  6. ePROCUREMENT PHASE IIeProcurement Module • Project Goals • Make business processes more efficient and effective • Easier to enter a Requisition on-line • Enhanced with modern processes like Punchout and Workflow • Know where your Requisition is: • The Business Process • The Approval Process • Realize the Benefits of the Enterprise • Address outstanding Health Check recommendations • Address and resolve Audit findings • Maintain Phase I continuity and momentum • Enhance and Automate procurement controls 6

  7. ePROCUREMENT PHASE IIFunding Sources • Appropriation History • Amount / Funding Sources • Phase I - FY09 Laws 2008, Ch3, Sec 7, Item 10 • $500,000 • Phase II - FY10 Laws 2009, Ch124 Sec 7, Item 4 • $435,000 7

  8. ePROCUREMENT Budget Review (Phase I & II) 8

  9. ePROCUREMENT PHASE IIProject Schedule Estimates 9

  10. ePROCUREMENT PHASE IIProject Schedule Estimates 10

  11. ePROCUREMENT PHASE II Project Schedule Timeline June-2010 Training - June Cutover Operations - June 30 May-June-2010 User Acceptance and Regression Testing August TBD – Rollout additional agencies with Cookbook 22-Feb-2010 Kickoff and Fit-Gaps April-2010 Configure System Planning Pilot Implementation Rollouts 11

  12. ePROCUREMENT PHASE IIeProcurement Module • Request approval for release of funds in the amount of $335,000 for the Implementation Phase • Thank you for your consideration 12

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