Duties and Responsibilities of Budget Managers and Budget Analyst

1. Duties and Responsibilities of Budget Managers and Budget Analyst

2. Objectives • Participants will learn: • What are the duties and responsibilities of the Budget Manager • What are the duties and responsibilities of the Budget Analyst

3. Budget Manager • Responsibilities: • Ensure that the department operates its financial affairs in accordance with the University’s Policies and Procedures • Have a thorough understanding of the University’s Policies and Procedures • Participate in the design and implementation of the department’s strategy

4. Budget Manager • Responsibilities cont’d: • Ensure that all employees have appropriate access to the finance system • Ensure that employees have the skills and training necessary to operate the finance system • Ensure that all employees within the department are aware of the University’s Policies and Procedures

5. Budget Manager • Responsibilities cont’d: • Coordinate and implement a plan for operational continuance in the event the Budget Manager or members of the approval chain are unable to perform their duties

6. Budget Manager • Duties: • Management of the department’s operating budget • Coordinate the development of the departments operating budget with the Vice President or Dean • Coordinate inter-department relations to ensure transactions flow smoothly

7. Budget Analyst • Responsibilities: • To ensure the departments operate in accordance with the University’s Policies and Procedures • To coordinate the development and implementation of the University’s Annual Operating Budget as approved by the Board of Trustees

8. Budget Analyst • Responsibilities cont’d: • Ensure the timely availability and integrity of financial data for institutional decision-making • Provide management with analysis and feedback about budgetary problems • To coordinate the development of the departments operating budget requests

9. Budget Analyst • Duties: • Monitor department’s operating budgets • Process budget amendments • Implement the approved Annual Operating Budget

10. Budget Analyst • Duties cont’d: • Compiles the University’s Operational Budgets • Examine budget estimates for completeness, accuracy and conformance with established policies • Ensure budget estimates are reasonable and adequate

11. Budget Analyst • Duties cont’d: • Assist Budget Managers in assessing operating efficiency of systems and processes • Develop guidelines and polices governing the formulation and maintenance of operating budgets • Conduct training sessions for Budget managers • Assist in determining ways to improve operational and cost performance

12. Budget Analyst • Duties cont’d: • Review policies and procedures to ensure that the University’s policies and procedures are being followed as planned • Evaluate operational procedures to determine whether results are consistent with established objectives and goals and whether the procedures are being carried out as planned

13. Duties and Responsibilities of Budget Managers andBudget Analyst Discussion & Questions