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NATIONAL WORKSHOP ON MIS FOR NREGA Dr MCR HRD Institute, Hyderabad MINISTRY OF RURAL DEVELOPMENT GOVERNMENT OF INDIA

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NATIONAL WORKSHOP ON MIS FOR NREGA Dr MCR HRD Institute, Hyderabad MINISTRY OF RURAL DEVELOPMENT GOVERNMENT OF INDIA. Presentation Highlights. MIS Basics. Information Flow in NREGS. MIS Subsystems in NREGS. MIS Designing Illustrated. Definition Of Information System.

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slide1

NATIONAL WORKSHOP ON MIS FOR NREGADr MCR HRD Institute, HyderabadMINISTRY OF RURAL DEVELOPMENTGOVERNMENT OF INDIA

presentation highlights
Presentation Highlights
  • MIS Basics
  • Information Flow in NREGS
  • MIS Subsystems in NREGS
  • MIS Designing Illustrated
definition of information system
Definition Of Information System

A set of tools, procedures and technology that generates information and communicates it to the user.

management information system
Management Information System

A refined orientation of available sources of information which enables managers to tie planning and control procedures to operational systems of implementation.

significance of computerized mis
Significance of Computerized MIS

Assists managerial decisional process and control

Enables access to right information on time that results in right decisions

Manual information systems are difficult to be maintained, result in tedious paper work, needs more clerical time, causes disjointedness in information flows.

Enables decision-making based on facts not on subjectivity.

Obliterates the over dependency of expertise of any particular executive in an organization.

slide6

To

Management Systems

Input

Processor

Output

Information

Recorded

Stored

Retrieved

Processed

Summarized

Classified

To

Planning, Operating, Controlling Systems

Information

Reports

Decisions

Feedback

MIS Communication Process

pillars of c mis 4 c s
Pillars of C-MIS: 4 Cs

C-MIS

Connectivity

Computers

Competencies

Content

steps in mis planning design
Steps in MIS Planning & Design

Determination of Users’ needs

Identification of inputs and users interface

Determination of the Scope of the system

Budgets

Scheduling

phases of mis design development
Phases of MIS Design & Development

Study and Analysis Phase

Design Phase

Implementation Phase

study and analysis phase
Study and Analysis Phase

Study organizational goals and problems

Analyze available resources and opportunities

Analyze technological and human resources capabilities

Evaluate the MIS design project using cost benefit analysis

design phase
Design Phase

Determine requirements of subsystems

Evaluate and define the proposed sub-systems

Determine the degree of computerization

Create database

Establish input and output forms

Feedback from all levels of users

Develop applications prototype

Document

implementation phase
Implementation Phase

Organize computer infrastructure

Train users on basic operations

Develop applications

Train users on application modules

Feedback from all levels of users

Modify modules based on user feedback

Debug the test application modules

Test the complete system

implementation phase continued
Implementation Phase…Continued

Feedback on complete system

Debug the complete system

Evaluate the complete system

Document

Switch to new MIS system

Evaluate periodically

System maintenance

Establish plans for future MIS

software development life cycle
Software Development Life Cycle

Feasibility Study (Preliminary investigation)

Systems (Requirements) Analysis

Systems Design (Inputs, Process, Output)

Development (Software writing)

Testing (Debugging)

Implementation (Installation at user’s place)

Maintenance (Adapting to changing needs)

dbms components
DBMS Components

Database (Fields, records, files, relationships)

Database Administrator

Database Users

Database Programs

slide16

NREGA MIS – A Stylized View

To

Management Systems

Input

Process

Output

  • Admin Unit
  • Receipt of Funds
  • Application for JC/Work
  • Opening of Projects
  • Allocation of Employment
  • Social Audit Notice
  • Complaint Receipt

Variance Reports on

  • Employment provided
  • Wages paid
  • Expenditure
  • Works completed
  • Complaints disposed
  • Social audit completed

Application processing, Family Registration, Measurement, MR, Payment, Accounting

Recorded Stored Retrieved Processed Summarized Classified

To

Planning, Operating, Controlling Systems

Feedback

slide18

NREGS Sub-Systems

COMPLAINTS

DATE

COMPLAINANT

ACTION TAKEN

LABOUR MANAGEMENT

REGISTRATION

WORK APPS

WORK ACKN

WORK ALLOCATION

WORK PERFORMANCE

WAGES PAYMENT

SOCIAL AUDIT

NOTICE

PARTICIPATION

DOCUMENTS

SCRUTINY

OBJECTIONS

SETTLEMENT

REPORT

PLANNING

LABOUR BUDGET

EXPENDITURE BUDGET

FINANCIAL MANAGEMENT

DEMAND FOR FUNDS

ALLOCATION OF FUNDS

EXPENDITURE TRACKING

ACCOUNTING

AUDIT

PROJECT MANAGEMENT

SHELF OF PROJECTS

ESTIMATION, TS, AA

PROCUREMENT

EXECUTION

CLOSURE

MAINTENANCE

slide19

Planning

  • Expenditure Budget
    • Wages
    • Materials
    • Salary
    • Travel
    • Stationary
    • Training
    • IEC
    • Other office expenses
  • Labour Budget
    • Areawise
    • Monthwise
    • Forecast of labour demand
    • Forecast of wage rate payable
    • Forecast of mandays to be provided
financial management
Financial Management

Demand for funds

Allocation of funds

Expenditure tracking

Collection of UCs

Accounting

Audit

Compliance to Audit

Proposal for release of funds

accounting
Accounting

Receipts

Opening Balance

Amount received during the year (Center and State)

Miscellaneous

Payments

Unskilled Wages

Semi-skilled and skilled wages

Materials

Administrative Expenses (salary, forms, stationery, travel, electricity, telephones, AMC, worksite facilities, etc)

slide22

Labour Management

  • Application for Registration
  • Issue of Job Cards
  • Application for works
  • Issue of Dated Acknowledgment Receipt
  • Issue of work allocation letter
  • Joining of workers on project site and their orientation, group formation, etc.
  • Selection of Mates and Supervisors
  • Entry of work done in Muster rolls
  • Payment of wages
slide23

Project Management

  • Shelf of projects – Estimation, TS and AA
  • Selection of Mates and Supervisors
  • Materials Procurement and Payment
  • Preparation of work calendar for projects
  • Workers motivation
  • Work performance and measurement
  • Billing and Muster Roll preparation
  • Payment of wages
  • Inspection of projects
  • Maintenance of project and asset register
  • Submission of UC and work closure
  • Maintenance of Project
slide24

Job Card Holder - Job Applicant

Funds

(Cash Book)

Project Management Polygon

Project

Muster Roll (Bill) Preparation

Attendance on Muster Roll

Measurement in Measurement Book

job card register
Job Card Register

Job Card code (State/District/Block/GP/Village)

Caste Category – SC, ST, OBC, Others, Minority

Household Members’ Details – name, age, sex, relation with the head of household.

Details of Payment – Name of member, member code, days worked, dates (From and To), Amount paid, MR Code, Project Code, Mode of payment (bank, PO, cash)

employment register
Employment Register

Date of application

Applicant’s name

Job Card No

Work Demand Dates (From & To)

Work Allocation Details – Letter No, Date.

Project Code (in which work allocated)

No of Days worked

Amount Paid

Unemployment Allowance Paid.

project ledger
Project Ledger

Project code

Project name

Project Type

Project Description

Sanction Order No. and Date

Location

Estimate

Expenditure

Material

Labour

Supervisory Officers Details

Measurement Details

Muster Roll Details

Payment Details

asset register
Asset Register

Asset Code

Name

Description

Type

Location

Date of creation

Historical Cost (Rs lakhs)

Project Code

Useful Life (End Date)

Benefits

measurement book
Measurement Book

M.B. No.

Project Code

Muster Roll Code

Dates

Measurement

Check Measurement

Quantity of work

Measurement

Check Measurement

Name of engineers

Measured by

Check measured by

muster roll
Muster Roll

Muster Roll Code

Project Code

Job Card Holders’ code

Distance within 5 Km – (Y/N)

Days worked

Standard Output

Actual Output

Rate – amount per unit of output

Amount – individual and total

Acknowledgement

Certification by Sarpanch, Engineers, VMC members, etc.

Date of Verification by Social Audit

complaints and grievances
Complaints and Grievances

Details of Complainant

Name, address, whether worker, IA, citizen, VIP

Date of complaint

Brief Particulars

Action Taken

Details, Date

Status – Pending, Disposed

Remarks

social audit
Social Audit

Issue of public notice for Gram Sabha

Participation by workers, officials, members, etc.

Records production by GPs

Scrutiny and objections by GS

Settlement of Objections

Report

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