National Clearinghouse Reporting

1. National Clearinghouse Reporting Helpful Hints

2. F – Full time H – Half Time L – Less than Half Time but still enrolled W – Withdrawn G – Graduated A – Approved Leave of Absence D - Deceased NSC Enrollment Codes North Carolina Community College SystemH. Martin Lancaster, PresidentFifty-nine Institutions Educating and Training a World-Class Workforce

3. The CENSUS DATE for NSC is the date you create the report. Status Date errors from NCS are usually because of the Census date keyed on SITS. CENSUS DATE North Carolina Community College SystemH. Martin Lancaster, PresidentFifty-nine Institutions Educating and Training a World-Class Workforce

4. Enrollment status information comes from four places in Colleague Academic Credit information Student Term information Deceased date information Hiatus information Acad Credentials North Carolina Community College SystemH. Martin Lancaster, PresidentFifty-nine Institutions Educating and Training a World-Class Workforce

5. School Code – Branch Code Standard Submission Flag Term Name Certification Date Set Up North Carolina Community College SystemH. Martin Lancaster, PresidentFifty-nine Institutions Educating and Training a World-Class Workforce

6. Student Data Optional Student Data Set Up North Carolina Community College SystemH. Martin Lancaster, PresidentFifty-nine Institutions Educating and Training a World-Class Workforce

7. SITS- Set Parameters SITX- Student Data Extraction SIIR- Analytical Report SIPG- Purge Previous Batch SITC- Correcting Student Data SITE- Verification Report SITP- Processing Generating the Report North Carolina Community College SystemH. Martin Lancaster, PresidentFifty-nine Institutions Educating and Training a World-Class Workforce

8. Standard Non-Standard INSTITUTIONS.ATTEND ACAD.CREDENTIALS Reporting Graduates North Carolina Community College SystemH. Martin Lancaster, PresidentFifty-nine Institutions Educating and Training a World-Class Workforce

9. SITS Standard Report Flag = No Reporting date range must include ACAD.END DATE Must also be within Term start and end date Recommend setting Census Date one day before completion date Reporting Graduates North Carolina Community College SystemH. Martin Lancaster, PresidentFifty-nine Institutions Educating and Training a World-Class Workforce

10. Saved List on STIX SELECT ACAD.CREDENTIALS WITH ACAD.END.DATE = ‘the graduation date’ SAVING UNIQUE ACAD.PERSON.ID Don’t include the TERM on SITX Enter academic levels Correct any errors If no errors you will get message saying “All records are processed. Please proceed with verification.” Reporting Graduates North Carolina Community College SystemH. Martin Lancaster, PresidentFifty-nine Institutions Educating and Training a World-Class Workforce

11. SITC Data Correction SIIR Review results for all students SITE Verify the report SITP Produce the hold file Reporting Graduates North Carolina Community College SystemH. Martin Lancaster, PresidentFifty-nine Institutions Educating and Training a World-Class Workforce

12. NDVS Must complete graduation process to include most recent grads Batch control ID Institution ID FICE Financial Block restriction Directory Code Degree Verification North Carolina Community College SystemH. Martin Lancaster, PresidentFifty-nine Institutions Educating and Training a World-Class Workforce

13. Institutions Update Mode – N for report only, Y to update database Credential start and end date or use a savelist Degree Verification North Carolina Community College SystemH. Martin Lancaster, PresidentFifty-nine Institutions Educating and Training a World-Class Workforce

14. Questions North Carolina Community College SystemH. Martin Lancaster, PresidentFifty-nine Institutions Educating and Training a World-Class Workforce